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COUNCIL FOR GEOSCIENCE (CGS)
 
Job Title : Stock Controller
Peromnes Grade: Subject to Finalisation of Job Evaluation
Position Status: Permanent
Location: Pretoria
Reporting Line: Manager: Facilities Management

Overall Job Purpose: To maintain an efficient and hygienic stores system within the Council for Geoscience (CGS) Canteen operations. The incumbent will perform all tasks/ activities associated with the receiving and receipting goods in order to ensure that the goods are received, stored, issued and secured at all times to the CGS standards.
 
 
KEY RESPONSIBILITIES:
  •  Responsible for performing accurate, timeous stock counts to ensure that all stock items are accurately stored and easily identified
  • Responsible for ensuring that accurate records of all stock counting, stock adjustments, stock management and related transactions are obtained, captured and filed
  • Responsible for ensuring that stock ordered is received, checked and documented
  • Capture finished products daily and reconcile physical stock movement within the system
  • Receive and check goods against invoices for quantity, quality and temperature
  • Take appropriate action in respect of discrepancies in terms of goods receipt
  • Maintain appropriate levels of cleanliness of the refrigerators and freezers
  • Ensure that all items are stored correctly, in terms of temperature, humidity and shelf life and that no food items are stored on the floor
  • Deal with issues/returns of goods to authorized persons in accordance with CGS procedures
  • Complete the correct documentation pertaining to receiving and issuing goods in timeous manner
  • Responsible to verify all goods arrived as per the agreed purchase, delivery note and agreed quantities has been received
  • Refuse acceptance of damaged, incorrect and unacceptable items
  • Identify and report any slow moving item to supervisor to avoid over purchasing
  • Maintain clear and organized records to ensure all invoices and records are filed properly
  • Conduct stock-taking stock on a weekly basis, using appropriate documentation
  • Ensure the timeous and correct completion of all administration in respect of deliveries
  • Complete all documentation and take the necessary action in cases of non-delivery, substandard deliveries or over pricing
  • Ensure that all issues are made against requisitions and that no items leave the storeroom without the appropriate documentation or signature
  • Ensure maximum security of all storeroom areas, that no unauthorised person enters the stores or is issued with a key allowing access
  • Inform management and follow agreed procedures in the case of spoilage or damage of any item
  • Order goods and supplies to ensure that maximum/minimum stock levels are maintained
  • Liaise with supervisor on the ordering of goods which fall outside the agreed financial parameters
  • Order all items through approved suppliers only, obtaining permission for ordering any items which are only available through an alternate source
  • Report and take action where appropriate, on any complaints, accident, theft, loss, damage, fire, or unfit food
  • Monitor daily food temperatures, food samples, freezer & fridge and food delivery records
  • Ensure that high standards of sanitation, cleanliness and safety are maintained throughout the canteen areas at all times.
  • Ensure that correct protective personal equipment is in place and used at all times
  • Ensure compliance with the Occupational Health and Safety Act, and regulations relating to the canteen operations.
  • Safeguard stock at hand and face value documents against theft, misuse and loss.

 
KEY PERSONAL ATTRIBUTES AND REQUIRED SKILLS:
  • Knowledge of ordering and stock taking or inventory management
  • Understanding of proper use of major kitchen equipment
  • Commitment to quality service and food knowledge
  • Understanding and implementation of hygiene and safety standards
  • Full understanding and knowledge of food safety law
 
QUALIFICATIONS AND EXPERIENCE:
  • Grade 12 and computer literacy
  • 2 Years relevant experience as a stock controller in food industry.
 
SKILLS REQUIRED:
  • Leadership skills and team player
  • Verbal and written communication skills
  • Planning and organization skills
  • Report writing skills
  • Computer skills including Ms Office suite particularly Word & Excel.
  • Ability to work well under pressure.
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The CGS is committed to Employment Equity and diversity. In accordance with the CGS Employment Plan, preference will be given but not limited to candidates from under represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply. If you meet the above requirements and wish to apply, please send your application to careers@geoscience.org.za 
Please quote the position title as reference when submitting your applications.
 
Correspondence will only be entered into with the shortlisted candidates.
The CGS reserves the right to not make appointment
All appointments are subject to vetting processes.
 
Closing Date:  06 August, 2020