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JOHANNESBURG SOCIAL HOUSING COMPANY - JOSHCO - COMPANY SECRETARY
JOHANNESBURG SOCIAL HOUSING COMPANY
61 Juta Street, Braamfontein, 2094
PO Box 16021, New Doornfontein, 2028
Tel 0861 JOSHCO - Tel +27 (0) 11 406 7300 - Fax +27 (0) 11 404 3001
E-mail: info@joshco.co.za
www.joshco.co.za
INTERNAL AND EXTERNAL ADVERT
The Johannesburg Social Housing Company SOC Limited (JOSHCO) mandate is to develop and manage affordable rental housing for the lower market as an integral part of efforts to eradicate the housing backlog of the City of Johannesburg. JOSHCO is a registered Social Housing Institution and is accredited by the Social Housing Regulatory Authority (SHRA).
We invite suitably qualified and experienced persons to apply for the following vacant position.
COMPANY SECRETARY
EMPLOYMENT STATUS : 5 YEAR FIXED TERM CONTRACT
DEPARTMENT : OFFICE OF THE CHIEF EXECUTIVE OFFICER
Purpose of the Job: Provide direction and leadership to ensure that the standards of corporate governance are met and that the board and directors fulfill their statutory requirements
RESPONSIBILITIES (BUT NOT LIMITED TO THE FOLLOWING):
1. Drives the Department’s Corporate Governance Strategy
• Define the strategic role of Corporate Governance in the overall strategy of the organisation
• Manage the effective execution of the Board Resolution matrix
• Ensure timeous dispatch of Board Packs
• Provide consultative support to managers and board on all governance matters
• Ensures that cohesive governance and risk management policies are in place to clearly define responsibilities, processes, delegations and decision-making powers; and to fully comply with organisational, business, tax and regulatory requirements
• Works with peers to improve operational systems, processes and policies to support management reporting, information flow and management, business processes and organisational planning
• Leads the Department and oversees its functions, resources and outputs including business and financial management, human resource management, facilities, information and communications technology (ICT), and office administration
2. Provides Effective Support and Guidance to the Board of Directors and EXCO
• Ensure the schedule of board, board committee and management committee meetings for the year are prepared
• Ensure the agendas for all meetings in conjunction with the chairperson and key executives are formulated
• Ensure board packs and information are distributed to all relevant parties before the meeting as stipulated in the various Committee TOR and Board Chatter
• Ensure accuracy of minutes of meetings and timeous distribution as stipulated
• Advise and assist directors with respect to their duties and responsibilities
• Continuously review all legislative, regulatory and corporate governance developments that might affect the company’s operations and ensure the board and management committee is fully briefed.
• Ensure that board resolutions are communicated to management and issues from management are referred back to the board where appropriate
• Induct new Directors and arrange for skills development for inexperienced directors
• Monitor the performance and effectiveness of the board
• Board effectively adds value in compliance with good governance and legislative requirements.
• Effective secretarial support provided
• Minutes of board meetings are kept and filed according to legislation
• Effective communication between the board and management
• Annual performance appraisal conducted
• Arrange and Manage Board training
3. Ensures Compliance for all Statutory and Regulatory bodies
• Ensure that statutory deadlines are met, and that the statutory and regulatory disclosures are validated.
• Ensure compliance with good practices outlined in King II Code of Corporate Governance
• Comply with all the statutory provisions of the Companies Act, including the lodgment of all documents with the Companies and Intellectual Property Registration Office
• Maintain and update company register of members
• Ensure compliance with the company’s Memorandum and Articles of Association and effecting any changes to meet the needs of the company.
• Collate information from relevant departments and prepare quarterly, mid-year and annual report for distribution to all stakeholders
• Co-ordinate the publication and distribution of the company’s annual report and accounts in consultation with directors
• Certify in the annual financial statements of the company that JOSHCO has lodged all returns required of a public company and that all these returns are true, correct and up to date.
• Ensure that all letterheads, notices and other official stationery and publications of the company display the correct name of the company, registration number, registered office and names of the directors and company secretary.
• Ensure a compliant culture within organisation
• Statutory registers and books are maintained
• All statutory returns are timeously lodged as per legislation
• All company performance reports are timeously prepared and submitted
4. Provide Legal and Contractual Support to the organization
• Draw up all contracts and agreements for the company
• Monitor implementation of agreements e.g. Service Level Agreements with JOSHCO
• Liaise and follow up with service providers (legal)
• Ensure legal actions are instituted where appropriate
• Advise management on legal matters
• Perform any other functions as might be required
• Contracts and agreements meet legal requirements
• Parties adhere to agreements
• Prompt legal action taken e.g. defaulters, illegal occupancy etc.
5. Efficient Records Administration
• Ensure all contracts and agreements are kept in safe custody
• Ensure that duplicate copies of critical documents are held offsite as part of a disaster recovery programme.
• Oversee development and implementation of records administration system
• Implementation of document management system, policies and procedures
• Implementation of archiving policy and procedure
6. Effective Risk Management
• Identify risks that Corporate Governance including company records and legal is exposed to
• Implement appropriate risk management strategies
• Report on risk management
• Appropriate risk management strategies implemented
7. Effective Financial Management
• Develop Corporate Governance budget in line with operational plan
• Report on financial performance of Corporate Governance
• Monitor Corporate Governance expenditure against the budget
• Financial systems implemented
8. Ensure all Policies, Procedures and Systems are relevant
• Review of all company policies and procedures to ensure compliance with legislation and ensure good governance
• Oversee development, implementation and review of good governance control systems, policies and procedures
• Best practice policies, systems, and procedures in place
• Company policies, procedures and systems compliant with legislation and ensure good governance
9. Oversees staff performance and conducts managerial responsibilities
• Orientate and induct all new staff
• Allocate work to staff and define performance standards
• Implement staff development processes
• Implement appropriate HR policies and procedures as required
• Skilled and motivated workforce
• Signed Performance agreements
• Performance reviews implemented with staff
• Staff development plans designed and implemented
RESPONSIBILITIES (BUT NOT LIMITED TO THE FOLLOWING):
1. Drives the Department’s Corporate Governance Strategy
• Define the strategic role of Corporate Governance in the overall strategy of the organisation
• Manage the effective execution of the Board Resolution matrix
• Ensure timeous dispatch of Board Packs
• Provide consultative support to managers and board on all governance matters
• Ensures that cohesive governance and risk management policies are in place to clearly define responsibilities, processes, delegations and decision-making powers; and to fully comply with organisational, business, tax and regulatory requirements
• Works with peers to improve operational systems, processes and policies to support management reporting, information flow and management, business processes and organisational planning
• Leads the Department and oversees its functions, resources and outputs including business and financial management, human resource management, facilities, information and communications technology (ICT), and office administration
2. Provides Effective Support and Guidance to the Board of Directors and EXCO
• Ensure the schedule of board, board committee and management committee meetings for the year are prepared
• Ensure the agendas for all meetings in conjunction with the chairperson and key executives are formulated
• Ensure board packs and information are distributed to all relevant parties before the meeting as stipulated in the various Committee TOR and Board Chatter
• Ensure accuracy of minutes of meetings and timeous distribution as stipulated
• Advise and assist directors with respect to their duties and responsibilities
• Continuously review all legislative, regulatory and corporate governance developments that might affect the company’s operations and ensure the board and management committee is fully briefed.
• Ensure that board resolutions are communicated to management and issues from management are referred back to the board where appropriate
• Induct new Directors and arrange for skills development for inexperienced directors
• Monitor the performance and effectiveness of the board
• Board effectively adds value in compliance with good governance and legislative requirements.
• Effective secretarial support provided
• Minutes of board meetings are kept and filed according to legislation
• Effective communication between the board and management
• Annual performance appraisal conducted
• Arrange and Manage Board training
3. Ensures Compliance for all Statutory and Regulatory bodies
• Ensure that statutory deadlines are met, and that the statutory and regulatory disclosures are validated.
• Ensure compliance with good practices outlined in King II Code of Corporate Governance
• Comply with all the statutory provisions of the Companies Act, including the lodgment of all documents with the Companies and Intellectual Property Registration Office
• Maintain and update company register of members
• Ensure compliance with the company’s Memorandum and Articles of Association and effecting any changes to meet the needs of the company.
• Collate information from relevant departments and prepare quarterly, mid-year and annual report for distribution to all stakeholders
• Co-ordinate the publication and distribution of the company’s annual report and accounts in consultation with directors
• Certify in the annual financial statements of the company that JOSHCO has lodged all returns required of a public company and that all these returns are true, correct and up to date.
• Ensure that all letterheads, notices and other official stationery and publications of the company display the correct name of the company, registration number, registered office and names of the directors and company secretary.
• Ensure a compliant culture within organisation
• Statutory registers and books are maintained
• All statutory returns are timeously lodged as per legislation
• All company performance reports are timeously prepared and submitted
4. Provide Legal and Contractual Support to the organization
• Draw up all contracts and agreements for the company
• Monitor implementation of agreements e.g. Service Level Agreements with JOSHCO
• Liaise and follow up with service providers (legal)
• Ensure legal actions are instituted where appropriate
• Advise management on legal matters
• Perform any other functions as might be required
• Contracts and agreements meet legal requirements
• Parties adhere to agreements
• Prompt legal action taken e.g. defaulters, illegal occupancy etc.
5. Efficient Records Administration
• Ensure all contracts and agreements are kept in safe custody
• Ensure that duplicate copies of critical documents are held offsite as part of a disaster recovery programme.
• Oversee development and implementation of records administration system
• Implementation of document management system, policies and procedures
• Implementation of archiving policy and procedure
6. Effective Risk Management
• Identify risks that Corporate Governance including company records and legal is exposed to
• Implement appropriate risk management strategies
• Report on risk management
• Appropriate risk management strategies implemented
7. Effective Financial Management
• Develop Corporate Governance budget in line with operational plan
• Report on financial performance of Corporate Governance
• Monitor Corporate Governance expenditure against the budget
• Financial systems implemented
8. Ensure all Policies, Procedures and Systems are relevant
• Review of all company policies and procedures to ensure compliance with legislation and ensure good governance
• Oversee development, implementation and review of good governance control systems, policies and procedures
• Best practice policies, systems, and procedures in place
• Company policies, procedures and systems compliant with legislation and ensure good governance
9. Oversees staff performance and conducts managerial responsibilities
• Orientate and induct all new staff
• Allocate work to staff and define performance standards
• Implement staff development processes
• Implement appropriate HR policies and procedures as required
• Skilled and motivated workforce
• Signed Performance agreements
• Performance reviews implemented with staff
• Staff development plans designed and implemented
MINIMUM EDUCATIONAL QUALIFICATIONS
• LLB or BCom Law or a Bachelor’s Degree in Public Administration or Chartered Institute of Secretaries (CIS) Qualification or any other relevant and equivalent qualification supported by a formal qualification as Chartered Company secretarial
• A Masters in Law or Public Administration will be an added advantage
• A Certificate in MFMA or the ability to acquire it within the first 18 months of employment
SKILLS, KNOWLEDGE AND EXPERIENCE REQUIRED
• Minimum of 8 years of experience in a Corporate Secretariat or legal environment with Minimum of 3 years at management level
• Experience COSEC role, with Board support and interface is important
• Acquired skills in document management, the latest approaches overall Board management
• Completed the IDoSA or CISA courses will be an advantage
OTHER COMPETENCIES:
• GENERAL MANAGEMENT SKILLS:
Clear and Concise Communication is crucial (Complex). Written and verbal communication clarity is essential. Facilitation (Basic), Relationship Management, Teamwork Financial, Accounting and Budgeting (Basic), Organisational Management and Principles (Basic), Human Resource Management (Basic), Risk Management (Complex), Planning and Organising (Complex), Problem Solving (Complex), Gather and analyse information (Complex), Coaching (Basic), Performance Management (Basic), Strategic Perspective (Basic), Commercial Awareness (Basic), Maintain zero tolerance for internal audit findings
• TECHNICAL KNOWLEDGE AND SKILLS
Housing Sector Legislation, Lease Agreement Management (Complex), Default Management (Complex), Eviction Management (Complex), MFMA, Companies Act, Municipal systems Act, Articles of Association
• ATTRIBUTES
Emotional intelligence leadership, Assertiveness, Interpersonal skills, Adaptability and flexibility, Situational sensitivity.
MINIMUM EDUCATIONAL QUALIFICATIONS
• LLB or BCom Law or a Bachelor’s Degree in Public Administration or Chartered Institute of Secretaries (CIS) Qualification or any other relevant and equivalent qualification supported by a formal qualification as Chartered Company secretarial
• A Masters in Law or Public Administration will be an added advantage
• A Certificate in MFMA or the ability to acquire it within the first 18 months of employment
SKILLS, KNOWLEDGE AND EXPERIENCE REQUIRED
• Minimum of 8 years of experience in a Corporate Secretariat or legal environment with Minimum of 3 years at management level
• Experience COSEC role, with Board support and interface is important
• Acquired skills in document management, the latest approaches overall Board management
• Completed the IDoSA or CISA courses will be an advantage
OTHER COMPETENCIES:
• GENERAL MANAGEMENT SKILLS:
Clear and Concise Communication is crucial (Complex). Written and verbal communication clarity is essential. Facilitation (Basic), Relationship Management, Teamwork Financial, Accounting and Budgeting (Basic), Organisational Management and Principles (Basic), Human Resource Management (Basic), Risk Management (Complex), Planning and Organising (Complex), Problem Solving (Complex), Gather and analyse information (Complex), Coaching (Basic), Performance Management (Basic), Strategic Perspective (Basic), Commercial Awareness (Basic), Maintain zero tolerance for internal audit findings
• TECHNICAL KNOWLEDGE AND SKILLS
Housing Sector Legislation, Lease Agreement Management (Complex), Default Management (Complex), Eviction Management (Complex), MFMA, Companies Act, Municipal systems Act, Articles of Association
• ATTRIBUTES
Emotional intelligence leadership, Assertiveness, Interpersonal skills, Adaptability and flexibility, Situational sensitivity.
Application Procedure:
Interested applicants are invited to apply by submitting their CV’s together with certified copies of qualifications and ID to: recruitment@JOSHCO.co.za quoting the position applying for. Failure to submit the required documents will result in your application not being considered. JOSHCO is an equal opportunity and affirmative action employer, and all appointments will be made in accordance with the Company’s Employment Equity Plan to promote its representivity (race, gender and disability). Correspondence will only be limited to shortlisted candidates and applicants who have not been contacted within 6 weeks should consider their applications unsuccessful. JOSHCO reserves the right not to make an appointment.
Closing date: 01 October 2022
Directors: Ms. Gaby Boikanyo (Chairperson), Mr. Sello Mothotoana (CEO & ED), Ms. Nontobeko Ndimande (CFO & ED), Mr. Moerane Maimane (NED), Mr. Jason Sobekwa (NED), Mr. Themba Mamba (NED), Mr. Theodore Dhlamini (NED), Mr. Xolani Dlwathi (NED), Mr. Karabo Bosch Modipane (NED), Mr. Sumesh Varghese (NED), Ms. Kentse Sesele (NED), Ms. Jennifer Madiba (Acting Company Secretary)
Registration Number: 2003/008/063/07