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JOHANNESBURG CITY PARKS AND ZOO – SUPPLY CHAIN MANAGEMENT CO-ORDINATOR
JOHANNESBURG CITY PARKS AND ZOO
Supply Chain Management Co-ordinator (x1 permanent)
Qualifications
Grade 12 certificate plus Bachelor’s degree or diploma in Purchasing Management/Logistic or Commerce or related fields with ideally a degree or diploma including specific courses in Commercial Law to include Law of contracts and at least on overview of Administrative Law
At least 3 years’ experience in a tender and contracts environment as well as 1 years’ experience in SAP MM and 1 years SAP contracts Module experience
Key Performance Areas
Requisition of quotations
Report contracts and purchase above R100,000 TO National Treasury
Compare three quotes to determine lowest rates to reduce JCPZ expenses
Negotiate reduced rates
Implement SOP
Ensure day-to-day activities comply with finance and policy standards and requirements – ensure inter departmental compliance and compliance with MFMA, PPJA, SCM regulations, JCPZ’s SCM policy
Qualifications
Grade 12 certificate plus Bachelor’s degree or diploma in Purchasing Management/Logistic or Commerce or related fields with ideally a degree or diploma including specific courses in Commercial Law to include Law of contracts and at least on overview of Administrative Law
At least 3 years’ experience in a tender and contracts environment as well as 1 years’ experience in SAP MM and 1 years SAP contracts Module experience
Key Performance Areas
Requisition of quotations
Report contracts and purchase above R100,000 TO National Treasury
Compare three quotes to determine lowest rates to reduce JCPZ expenses
Negotiate reduced rates
Implement SOP
Ensure day-to-day activities comply with finance and policy standards and requirements – ensure inter departmental compliance and compliance with MFMA, PPJA, SCM regulations, JCPZ’s SCM policy
Monitor compliance and procurement practice throughout JCPZ
Compile and distribute procurement compliance reports
Preparation of departmental needs and requirements for tenders
Prepare RFT’s RFP’s and RFL’s
Review contract and tender templates
Liaise with Marketing to advertise tenders timeously
Checking compliance of tender application at pre evaluation of tender hearings
Evaluate and analyze tenders
Reviews tender templates to reflect changing business requirements
Management of order cancellations
Advise the various JCPZ departments as to the correct processes to follow with regard to acquiring quotes or using certain vendors
Update and maintain supplier base for maximum delivery to customers
Contactors used by JCPZ will need to be registered on the JCPZ contractor database
Manage supplier performance and terminations
Conduct supplier assessments and site visits
Advise users on the most appropriate contracts management processes compile contracts / applicable
Manage, coordinate and administer supplier contracts module
Provide contract information and communicate with users manage risks associated with contracts
Collate reports on supplier’s performance
Oversee and administer all contract files
Advice the various JCPZ departments as to the correct processes to follow with regard to acquiring quotes or using certain vendors
Handling of queries
Knowledge sharing with the general public on tender and procurement processes
Information sharing to all departments to ensure compliance
Continuously evaluate and implement tender templates to reflect business changes
Evaluate and revise tender processes
By communication with other MOE’s and discussing processes knowledge is shared to enhance processes
Inter-MOE coordinated procurement processes
Ensure that own development plan is in place to develop towards current and future roles within the business
Displays a willingness to learn
Displays a willingness to obtain additional information
Compile and distribute procurement compliance reports
Preparation of departmental needs and requirements for tenders
Prepare RFT’s RFP’s and RFL’s
Review contract and tender templates
Liaise with Marketing to advertise tenders timeously
Checking compliance of tender application at pre evaluation of tender hearings
Evaluate and analyze tenders
Reviews tender templates to reflect changing business requirements
Management of order cancellations
Advise the various JCPZ departments as to the correct processes to follow with regard to acquiring quotes or using certain vendors
Update and maintain supplier base for maximum delivery to customers
Contactors used by JCPZ will need to be registered on the JCPZ contractor database
Manage supplier performance and terminations
Conduct supplier assessments and site visits
Advise users on the most appropriate contracts management processes compile contracts / applicable
Manage, coordinate and administer supplier contracts module
Provide contract information and communicate with users manage risks associated with contracts
Collate reports on supplier’s performance
Oversee and administer all contract files
Advice the various JCPZ departments as to the correct processes to follow with regard to acquiring quotes or using certain vendors
Handling of queries
Knowledge sharing with the general public on tender and procurement processes
Information sharing to all departments to ensure compliance
Continuously evaluate and implement tender templates to reflect business changes
Evaluate and revise tender processes
By communication with other MOE’s and discussing processes knowledge is shared to enhance processes
Inter-MOE coordinated procurement processes
Ensure that own development plan is in place to develop towards current and future roles within the business
Displays a willingness to learn
Displays a willingness to obtain additional information