JOBURG MARKET – BID COMMITTEE OFFICER

 
DUTIES AND RESPONSIBILITIES
Take minutes in all bid committees meetings i.e. BSC, BEC and BAC. Ensure proper filing for all tenders/bids documentation. Ensure Compilation. Co-ordination and Distribution of bid reports. Provide a complete administrative support before, during and after bid meetings. Ensure all minutes are accordingly signed and within reasonable time. Ensure the meeting rooms are booked and in good standard for all meetings. Procurement of various goods and services in terms of MFMA Act, PPPFA Act, BBBEE Act and other National Treasury Regulations. Assist with implementation of SCM Policy and strategy at operational level. Deal with day-to-day operations of SCM activities. Compilation of bid documents, RFP's and tender adverts. Conducts tender openings: and record bids and proposals received in terms of prescribed procedures. Preparation of award letters and supplier correspondence. Process procurement transactions on JDE Oracle, Processing of supplier invoices for payment. Compilation of bid status report and monthly BEE spend and monitoring procurement report. Assist with Maintaining SCM Risk Register and implement risk mitigation plans when executing SCM transactions. Assist with compliance to MFMA and all other statutory requirements for SCM. Management of the supplier database liaises with key stakeholders in the value chain. Effective filing and record keeping of important BID documents. Perform miscellaneous job-related duties as assigned.