FOOD AND BEVERAGES MANUFACTURING INDUSTRY SECTOR EDUCATION AND TRAINING AUTHORITY (FOODBEV SETA) - ADMINISTRATOR: HUMAN RESOURCES DEPARTMENT

Training and Development

• Ensures internal training and bursary processes are correctly followed in line with policy.
• Coordinates training for employees within budgets.
• Liaises with service providers in relation to facilitation of approved training.
• Monitor, track and report of performance of bursary recipients.
• Conducts induction for new employees.
• Advises employees on relevant study options in relation to current jobs and future aspirations.

 
Payroll Administration

• Prepares employee contracts for new employees.
• Receives employee information in relation to change in particulars and forwards to payroll for capturing.
• Handles all payroll and benefit queries.
• Prepares payroll submissions to be uploaded by Service Provider.
• Ensures deadline for submission and reconciliation of South African Revenue Services (SARS) IRP5s are met.
• Submits EMP 201 to SARS on a monthly basis.
• Administers Workman’s Compensation.
• Administer the medical allowances.

 
Performance management

• Assist with training staff on performance management system
• Capture and recording all submitted Performance Plans and
• Scorecards
• Assist with populating individual learning plans
• Safety store performance management documents and submitted evidence files.

 
Leave Management

• Ensure that leave plans are checked, verified, captured in the system and stored
• Prepare leave reports on a monthly basis
• Distribute leave updates / balance reports to line management
• Manage maternity, sick, annual and family responsibility leave processes and queries
• Liaise with payroll with regards to employees having taken leave
• Manage the absence and attendance recording system
• Conduct regular leave trends audits and report non-compliance to relevant line manager

 
Employee Relations

• Assists in resolving labour disputes and grievances.
• Provide support in investigations for disciplinary and grievance procedures
• Assist the HR Specialist and Manager with the development and maintenance of human resource policies and procedures
• Ensure proper management of Staff amenities and occupational and health safety
• Assist with wellness programme of FoodBev SETA

 
Employee file

• Open and populate employee files
• Ensure that employee files have updated and correct information and safely secured and stored
• Enter data into the HR system so that accurate records are maintained
• Provide data for and prepare management information reports
• Maintain and develop the personnel filing system
• Conduct regular employee file audit

 
General

• Assists with coordination of all aspects of human resources.
• Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner
• Assist in the development of HR policies and procedures
• Assist with office and building maintenance.
• Prepares human resource documentation as per instructions.
• Assists with career guidance exhibitions when required.
• Assists Auditors during audit process by providing and clarifying human resource information.
• Maintains an effective filing system for all Human Resource documentation.

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Qualification/Experience

• A National Diploma in Human Resources Management or equivalent qualification in the field of study (NQF 6)

 
Technical/Legal Certification

• Knowledge of records management processes
• Basic knowledge of payroll systems
• Understanding of legislation regulating Human Resources e.g. BCEA, LRA, EEA etc.
• Developed knowledge of administration

 
Years of experience: 0 -1 year | 2 - 3 years | 3 - 4 years 
2-3 years’ experience in HR Administration
 
Behavioural attributes/knowledge/ skills required 
Attributes

• Innovation
• Team player
• Tact
• Judgement
• Strategic thinker
• Proactive

 
Knowledge

• Act as principal contact point for external stakeholders as directed by the Senior Manager.
• Knowledge and understanding of the company policies and procedures applicable to the specific work environment to ensure that work outcomes are compliant to the policies and procedures
• Sound knowledge of the business environment, the relevant role players within the business and their key responsibilities and outcomes i.e., Knowledge of trends in the industry

 
Required Skills
Business Communication - Intermediate business communication skills enabling verbal and written communication at all levels
Interpersonal - The ability to interact with people at all levels in the organisation
Problem solving - The ability to apply the principles of problem-solving techniques and to identify and resolve a problem in the best interest of all stakeholders
Analytical - The ability to analyse situations and to arrive at the best possible solution
Presentation - The ability to conduct presentations at all levels in the organisation with and without presentation aids
Reporting - The ability to accurately give an account of information pertaining to the performance of outputs
Planning - Excellent organisational and planning skills, that ensure work is effectively prioritized to meet deadlines
 
Other requirements

• Required to work extensive hours
• Required to meet tight deadlines
• Ensures the confidentiality of SETA materials, records and deliberations as appropriate, or as directed by Senior Management
• Undertake any reasonable duties as required by the Management

NB: The job description is a guide of minimum tasks and responsibilities and might change from time to time, depending on the organizational requirements and managerial ad hoc requests.
 
Applications to be sent to recruitment@foodbev.co.za   
 
Closing date: 09 July 2021