FINANCIAL AND ACCOUNTING SERVICES SECTOR EDUCATION AND TRAINING AUTHORITY (FASSET) VACANCIES

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RE-ADVERTISEMENT (Gauteng, Randburg)
Applicants who previously applied for the position are welcome to re-apply
FASSET complies with the provision of the Protection of Personal Information Act. By submitting your application for a position at FASSET, you are consenting that the personal information submitted as part of your application may be used for the purposes of the Recruitment and Selection related processes.
 
SUMMARY
Name of Position : Projects Specialist
Closing Date for Applications : 18 June 2024 @16:00
Commencement Date for Post : As soon as possible
Total Cost To Company : R 640 734 p.a (TCTC) Not Negotiable
Reference : FAS/RECRUITMENT/PS1/2024
 
JOB IDENTIFICATION
Department: Projects and Quality Assurance
Reporting Line: Assistant Programme Manager
Full-time/Part-time/Contract: Permanent
 
PURPOSE OF THE JOB
To facilitate the successful implementation of defined programmes regarding key projects to deliver the required learning and skills outcomes accordingly to policy, the PFMA and all relevant statutory requirements.
 
MAIN ACCOUNTABILITIES
• Assist in drafting of Discretionary grants Allocation criteria.
• Provide inputs in reviewing and drafting policies affecting the department.
• Assist in drafting the applications forms for discretionary grants funding.
• Assist in opening of discretionary grants window.
• Assist in drafting of Terms of Reference in sourcing of service providers.
• Conduct capacitation workshops.
• Serve on grants evaluation committees.
• Assist the service providers in drafting of project implementation plan
• Align the project plan against FASSET strategy
• Monitor the project against the project plan
• Monitor the risks and controls pertaining to the projects
• Provide progress reports on monthly basis
• Establish project steering committee
• Manage the contract and project budget
• Compile invoices and process payments within 30 days.
• Resolve all project related queries, including the conducting of site visits where required.
• Assist SDFs / Employers to resolve queries and complete applications correctly.
• Assist with roadshow activities and conduct training provincially where required.
• Prepare documents for DHET verifications as requested.
• Prepare documents for internal and external audit requests.
• Represent Learning Programmes on first contact including responding to communication
professionally and building professional and supportive relationships with stakeholders that engage on a regular basis as required.
• Build influential relationships with stakeholders to support effective and efficient processing of FASSET requirements.
• Resolve stakeholder queries and complaints in a manner that maintains the stakeholder relationships within the SLA.
• Liaise with Legal to develop appropriate beneficiary contracts and review the contracts to ensure inclusion of all relevant conditions.
• Supervise the signing of learning programme contracts.
• Coordinate the signing of contracts and on-boarding of Skills Development Providers.
• Ensure that the performance and compliance of skills development providers are in line with contractual requirements and FASSET performance stipulations.
• Coordinate that all required documentation to track contract progress is received by the defined deadlines.
• Make recommendations on contract termination and extension at contract end.
• Terminate contracts when required as per FASSET procedural guidelines.
• Completing and updating of the commitment schedule on monthly basis.
• Address non-performance with service providers, setting performance improvement targets and monitoring compliance where required.
• Report on contracts as required.
• Supervise the Projects team staff functions.
• Implement the people management strategy for Projects.
• Ensure that all staff appraisals and performance reviews are conducted.
• Ensure staff is skilled and acquire required competencies.
• Assist in ensuring the development of an optimal departmental structure.
• Develop and monitor departmental staff KPA's and performance management, coaching and mentoring initiatives.
• Ensure the training and development of individual staff members in terms of the performance improvement plans.
• Supervise disciplinary and grievance procedures and incidents.
• Provide input into audit processes and queries.
• Respond to audit findings within defined timeframes.
• Implement corrective action to address audit findings and recommendations.
• Implement mitigation to manage risks within the department.
• Ensure the monitoring and implementation of the corrective actions and identify new departmental risks.
• Complete and submit all legislated reporting requirements by the deadlines and to the required standard.
 
REQUIRED QUALIFICATION
Qualification
• Diploma in Business Management/ Administration or Public Administration/ Management or Project Management or Finance or Auditing qualification at NQF Level 6.
• A Post Graduate Qualification an added advantage
 
REQUIRED EXPERIENCE
Essential: • 3 years’ experience in project related administration of which 1 year should be on supervising interns/ learners.
• Experience in the SETA environment will be advantageous.
• SETMIS reporting and added advantage.
 
COMPETENCIES REQUIRED
Critical 
• Excellent command of English (verbal and written).
• Administration ability.
• Ability to work under pressure and meet deadlines.
• Good relationship with stakeholders.
• Detail and process orientated.
• Ability to work independently and as part of a team.
• Attention to detail.
• High level of confidentiality and organisational skills;
• Customer Focus.
 
KNOWLEDGE AND SKILLS REQUIRED
Essential
• Basic Conditions on Employment Act.
• Skills Development Act.
• Employment Equity Act.
• Labour Relations Act.
• Skills Development Levies Act
• PFMA and BBBEE.
• DHET Policies and Processes.
• Public Sector reporting protocol.
• MS Office.
• NSDP
• SETA Grants Regulations
• Workplace based learning agreement regulations

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Date of commencement of position
FASSET requires applications for a permanent Projects Specialist to join existing team as soon as possible
 
SALARY
The salary to be offered for this position is R 640 734 p.a (TCTC) Not Negotiable
 
ASSESSMENT
Applicants may be required to undergo a competency assessment.
 
CONTACT DETAILS
Submit your full curriculum vitae (with 3 references), copies of your matric, qualifications including academic records, and copy of ID by no later than 18 June 2024 @16:00 to: PS12024@fasset.org.za quoting the reference as the subject line: NB FAS/RECRUITMENT/PS1/2024
 
For any inquiries regarding the position please contact: Mr Karabo Dikgore, Human Resources Department at 087 562 8217. Should you not hear from FASSET within 6 weeks of the closing date, kindly consider your application unsuccessful. Communication is limited to shortlisted candidates only.
 
FASSET applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements. Preference will be given to previously disadvantaged groups including those with disabilities. Appointments will be made in accordance with the approved Employment Equity Plan to promote its equitable representation in terms of race, gender, and disability.”