EASTERN CAPE DEPARTMENT OF TRANSPORT: GFMS

 
KPA’s: Facilitate the systems analysis process to GFMS needs and to map functionality requirements *Manage the provision and maintenance of the GFMS ICT infrastructure *User support management: *Manage and maintain ICT assets *Manage the ICT sub-unit*Manage area of responsibility 
 
 
 
 
 
DEPUTY DIRECTOR: ASSET AND LIABILITIES: FINANCIAL MANAGEMENT 
SALARY PACKAGE: R 733 257.00 per annum (Level 11) 
(Ref. No. Dot GFMS 02/11/2020) East London 
 
Minimum Requirements: National Senior Certificate, Bachelor’s Degree/ B.Tech (NQF level 7) in Finance/ Auditing, majoring in Accounting. Three (3) years must be at Assistant Manager level/ Junior Management level ( level 9) in finance in an accrual environment* At least 1 year experience in an accrual environment should be in asset management* Valid Code 08 driving licence is essential. 
N.B.QUALIFICATION TRANSCRIPTS/ RECORDS MUST BE ATTACHED. 
 
Competencies: *Applied Strategic Thinking *Creative thinking *Technical proficiency *Planning and Organising *Decision Making and Problem Solving *Project Management. 
 
KPA’s *Development and maintenance of a system of internal controls* risk management in entity’s asset and liabilities management in line with relevant legislative framework and treasury regulations *Manage process to account and report on finance and operating leases*Management and accounting for Property*Plant and Equipment and Logistics management *Manage process to account and report for new vehicles inventory and inventory held for sale *Management and accounting for accounts payables. Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives. 
 
 
 
 
 
ASSISTANT MANAGER: FLEET RISK MANAGEMENT (ONE YEAR CONTRACT) 
Salary Notch: R376 596 .00 per annum (Level 9) plus 37% lieu of benefits 
(Ref: Dot GFMS: 03/11/2020) East London 
N.B. THIS IS A RE- ADVERTISEMENT, THOSE WHO APPLIED NEED NOT TO RE- APPLY 
 
Minimum Requirements: National Senior Certificate, National Diploma (NQF Level 6)/B Degree (NQF Level 7) in Risk Management/ Public Management/ Public Administration/ Accounting/ Internal Audit/ Business Administration, with at least 3 years relevant experience in a fleet operations management environment coupled with experience in accident / fuel exceptions (fraud)/tracker management at supervisory level or salary level 7/8. A valid Code 08 Driving license is essential. 
 
Competencies: * Creative thinking *Organisational communication effective *Team Leadership *Self-management* Problem Solving and Decision Making * Planning & organising *Computer Literacy. 
 
KPA’s: * Manage accident related claims (including 3rd party claims), vehicle losses & related cost recovery processes. *Manage ordering of fuel cards, replacement fuel cards and fuel exceptions (irregularities with fuel transactions) and related cost recovery processes and facilitate reporting for the relevant investigations. * Manage the vehicle tracking system installations, de-installation, repairs, driver identification tags, invoice payment and relevant reports. * Manage * Provide training to clients, liaise with service providers * Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives. 
 
ENQUIRIES: Mrs P. Mbewu at 043- 731 1249/ Mr K. Valashiya at 043-731 2319 
 
 
 
 
 
ASSISTANT DIRECTOR: INTERNAL AUDIT X2 (ONE YEAR CONTRACT) 
Salary Notch: R376 596 .00 per annum (Level 9) plus 37% lieu of benefits 
(Ref: Dot GFMS: 04/11/2020) East London 
 
Minimum Requirements:* National Senior Certificate/ B Degree (NQF 7) in Auditing/ Accounting with 3 years’ relevant working experience at a supervisory level or Salary Level 7/8 in the auditing or accounting field. Any certification will be an added advantage (IAT, PIA). *Valid code 08 Driving license is essential. 
 
Competencies: * Communication and Information * Client orientation and Customer Focus * Project Management * Problem Solving and Decision making* Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives. 
 
Skills needed to perform the job: * Analytical thinking skills. * Planning and Organizing Skills. * Good Verbal and written communication skills. * Good Interpersonal Relations. * Computer literacy - Data Analytics, EXCEL etc.) 
 
KPAs: * Perform consulting/assurance service for value-add on internal controls. * Closely manage projects through all audit phases. * Manage and maintain assets. * Manage and mentor individual staff members. * Facilitate meetings to discuss exceptions and audit reports with auditee. * Produce minutes of the Audit Committee meetings. * Assist in the utilisation of the approved unit budget. * Conduct necessary research on best practices for value-add on execution of audit projects. 
 
ENQUIRIES: Mrs P. Mbewu at 043- 731 1249/ Mr K. Valashiya at 043-731 2319 
 
 
 
 
 
SYSTEMS CONTROLLER: ICT 
Salary Notch: R376 596 .00 per annum (Level 9) 
(Ref: Dot GFMS: 05/11/2020) East London 
 
Minimum Requirements:* National Senior Certificate, National Diploma (NQF Level 6)/B Degree (NQF 7) in Information Technology with 3 years’ relevant working experience at a supervisory level or Salary Level 7/8 in an IT environment. International recognised certificates such as A+, N+, ITIL, MCSA will be an added advantage. Valid code 08 Driving license is essential. 
 
Competencies: Extensive and expert knowledge in the Network Operating System preferably Microsoft Platform and its directory services and mail server and client solutions preferably MS Exchange. Knowledge of Storage Area Network and administration services. Management and administration of Microsoft Windows Services 2012 and above. Understanding and knowledge of virtualisation and the administration thereof. Perform regular security monitoring to identify and any possible intrusion. Manage server availability. Build/rebuild servers and reconfigure services. Research and recommend innovative business process automation. Manage and maintain ICT assets. Administer the ICT asset verification with Supply Chain Management Unit to update the asset register. Ability to work under pressure * Creative Thinking*Decision Making* Communication*Problem Analysis*Self-Management*Team Membership*Technical Proficiency* 
 
KPAs: Supervise user support services: Supervise 1st & 2nd line help desk services. Provide 3rd line support services. Provide server administration services including SAN administration. Ensure the development/ review and implementation of ICT policies, plans, process flows and procedures. Maintain adherence to the approved provincial ICT Infrastructure. Coordinate the installation and upgrading of local and Wide Area Network (LAN and WAN). 
 
 

 
ASSISTANT DIRECTOR: CONDITION OF SERVICES (ONE YEAR CONTRACT) 
Salary Notch: R376 596 .00 per annum (Level 9) plus 37% lieu of benefits 
(Ref: Dot GFMS: 06/11/2020) East London 
 
Minimum Requirements: National Senior Certificate, National Diploma (NQF Level 6)/B Degree (NQF Level 7) in Human Resource Management/ B Admin/ Public Management, majoring in Human Resource Management with at least 3 years relevant working experience in Conditions of Services at supervisory level or SL7/8 .A valid Code 08 driving license is essential. Knowledge of Human Resource Management Governing Prescripts is essential. Knowledge of Persal System is essential. 
N.B. QUALIFICATIONS TRANSCRIPTS/ RECORDS MUST BE ATTACHED 
 
Competencies: Human Resource Management Systems (PERSAL), Human Resource Records Management, Strategic Partner, Change Management, Administrative Partner, Employee Champion, People Management, Problem Solving 
 
KPA’s:*Analyse national policy imperatives and facilitate implementation thereof through the development, consultation and adoption of GFMS policy instruments (policy, delegations, procedure maps and plans) *Develop and maintain the GFMS Human Resource Policies and Plans. * Supervise and provide service benefits(S&T, IOD, Leave Gratuities, Grade Progressions, Pay Progressions, Housing, Pensions etc)* Supervise and provide Leave Administration services* Supervise and provide Service Terminations services *Develop monthly reports*Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives. 
 
 
 
 
 
SENIOR ADMINISTRATION OFFICER: FLEET LOGISTICS MANAGEMENT (eNatis) X2 
SALARY PACKAGE: R316 791.00 per annum (Level 08)) 
(Ref: Dot GFMS: 07/11/2020) East London 
 
Requirements:* National Senior Certificate, Tertiary Qualification (NQF Level 6) with two (2) years relevant working experience of which two (2) years must be in an eNatis environment. 
 
Competencies: *Good communication skills* Team player *Self-management* Problem Solving and Decision Making* Technical proficiency *Computer Literacy. 
 
KPAs: * Process the registration & licensing of new vehicles in line with AARTO & NRTA requirements on eNatis system. * Process the license renewal services, re & de-registration, COFs, Police clearance services, change of ownership, auction support and all services related to functions of eNatis. * Distributing Face Value Documents to each user to print Registration Certificates and License Discs and reconcile FVDs used and returned record and print detailed reports. *Process the payment of eNatis & related cost recovery processes including ensuring that all transactions are accounted for. * Provide general office administration and projects support services* Manage the allocated resources of the sub unit in line with legislative and departmental policy directive and comply with corporate governance and planning imperatives. 
 
 
 
 
STATE ACCOUNTANT: ACCOUNTS PAYABLE SALARY PACKAGE (R257 508.00 per annum) (Level 7) 
(Ref: Dot GFMS: 08/11/2020) East London 
 
Minimum Requirements: National Senior Certificate, National Diploma (NQF level 6) majoring in Accounting with 2 years’ relevant working experience in Finance, in an accrual environment. Knowledge of Pastel or similar accrual accounting system is essential. Applicants must attach transcripts A valid driving license is essential 
Competencies: Creative Thinking. Decision Making. Problem Solving. Team Player. Technical Proficiency. Practical knowledge of Pastel. 
 
KPA’s: Processing of Supplier invoices. Preparation of Supplier reconciliations. Updating of invoice tracking register. Preparation of payment submissions. Maintenance of commitments register. Maintenance of Irregular, Fruitless and wasteful expenditure register. 
 
 
 
 
 
PA: OFFICE OF HEAD OF ENTITY 
SALARY PACKAGE: R 257 508.00 pa (Level 07) 
(Ref: Dot GFMS: 09/11/2020) East London 
 
Minimum Requirements:*National Senior Certificate, National Diploma (NQF 6) in Office Management with 2 years’ relevant working experience in office management. 
 
Competencies: *Computer Literacy, Language Skills, Telephone Etiquette, Report writing skills, Customer Orientation, Time Management, Planning & Organising. A valid Code 08 driving license is essential. 
 
KPA’s: * Provide a support service to the office of the head. Co-ordinate office administration relating to entity performance. Administer submissions and request information by different stakeholders (internal and external). Co-ordinate governance and oversight reports and ensure timely submission. Provide secretariat duties to EXCO and management structures and track resolutions. Maintain entity project register and follow up on targets. Provide clerical and administrative support service. Scrutinize, re-direct correspondence and follow up on due responses and actions. Manage risk register of the unit. Manage unit budget. 
 
 
 
 
 
ADMINISTRATION CLERK: HUMAN RESOURCE MANAGEMENT 
SALARY PACKAGE: R173 703 per annual (Level 5) 
(Ref: Dot GFMS: 10/11/2020) East London 
 
Minimum Requirements: National Senior Certificate/NQF Level 4 * Knowledge of Persal System will be an added advantage. A valid Code 08 Driving license is essential 
 
Competencies: Knowledge and understanding of Human Resource Management environment. Knowledge of policies/ implementation strategy Knowledge of Human Resource Management Legislation/Directives. Knowledge of the PERSAL system. Skills: Team, Communication, Interpersonal Relations, Flexibility, Computer skills. 
 
KPA’s: Implement human resource administration practices through Recruitment and Selection: Render advertisement of posts, Implement appointments on PERSAL, Implement transfers on PERSAL, Render the verification of qualifications, Provide secretariat functions at interviews, Process replacement of personnel, and Implement confirmation of probationary periods. Implement human resource administration practices through Conditions of service. Capture Leave on PERSAL, Implement Housing, Medical Aid, Injury on Duty cases, Long Service Recognition, Overtime and Relocation on Persal System, Assist Client with submission of Pension to the Government Employee Pension fund. Enquiries. Receive queries and resolve them, Attend to enquiries by staff members. Records Management: Implement a Records Management policy and procedures for the Department. Implement a file plan for the Department. Ensure that all Departmental records are properly managed and safely guarded. Handle the translation of the electronic filing system. Ensures that the Department complies with and implement the provisions of the Archive Act and Information Act. Facilitate the development of a centralized registry for HR service for the Entity. Give support and guidance to the Entity including Districts. 
 
 
 
 
ADMINISTRAION CLERK: FLEET LOGISTICS MANAGEMENT X2 
SALARY PACKAGE: R173 703 per annual (Level 5) 
(Ref: Dot GFMS: 12/11/2020) East London, Mthatha
NB. CANDIDATES SHOULD SUBMIT SEPARATE APPLICATION FORMS AND SPECIFY THE CENTRE APPLIED FOR 
 
Minimum Requirements: National Senior Certificate, One year working experience in Fleet Logistics Management will be an added advantage * A valid code 08 driving license is essential* Computer Literacy – Advanced Microsoft Excel/ Word and PowerPoint skills 
 
Competencies: *Good communication skills* Team player *Self-management* Problem Solving and Decision Making* Computer Literacy. 
 
KPA’s: *Receiving of vehicles (new, awaiting repairs, rental, relief and returned non-compliant vehicles) *Coordinate and monitor the installation of accessories as per specification with the various accessory suppliers (e.g. decals, e-fuel, tracking system, number plates, sirens, lights, etc.) * Dispatching of vehicles to the different users. * Stock reconciliation and reporting *Manage the post delivery services and key management of all vehicles* Maintain GFMS Fleet Register*Perform messenger duties and any other duties assigned. 
 
 
 
 
 
ADMINISTRATION CLERK: FACILITIES AND SECURITY MANAGEMENT 
SALARY PACKAGE: R173 703 per annual (Level 5) 
(Ref: Dot GFMS: 13/11/2020) East London 
 
Requirements:* National Senior Certificate, A valid Code 08 driving license is essential. 
 
Competencies: * Creative thinking *Interpersonal skills *Communication skills * Problem Solving *Computer Literacy. 
 
Knowledge: * Knowledge MISS, PSIRA, OHS Act * Knowledge Control of Access to Public Premises and Vehicles Act, 1985 as amended. 
 
KPAs: * Facilitate the implementation of Service Level Agreements (SLAs)*Facilitate monitoring and evaluation of SLA implementation* Assist in the implementation of OHS Act 85 of 1993 as amended* Implement OHS and Security inspection findings * Provide administrative support in the area of facilities and security management* Provide central document and records management services* Assist in the development/review of SLA* Coordinate and manage all incoming and outgoing correspondence, including driver/ messenger itinerary. 
 
 
 
 
ADMINISTRATION CLERK: FLEET MAINTENANCE MANAGEMENT 
SALARY PACKAGE: R173 703 per annual (Level 5) 
(Ref: Dot GFMS: 14/11/2020) East London 
Requirements: National Senior Certificate, valid Code 08 driving license is essential.* Computer Literacy - Advanced Microsoft Excel / Word and PowerPoint skills. 
 
Competencies: *Creative thinking* Creative and Innovative* Decision Making* Good Communication Skills* Telephone Etiquette* Good Self-Management* Detail Orientated and work well in a team environment. 
 
KPAs:*Provide clerical support services with fleet maintenance and repair authorizations/ receive & capture all authorisation requests from service provider *Provide clerical support services with the provisioning of fleet maintenance and repair services*Coordinate the signing of all authorisations and file – Daily*Reconcile the work done the previous day vs the actual signed off authorisations*Booking services and follow-ups on vehicles at merchants*Compile daily, weekly and monthly reports for fleet maintenance office*Categorise the work done and record vehicles that are down with the information from merchants and districts*Maintain an active fleet register* Administer and provide administrative support for Head Office and district staff*Split MM/FML authorised and record daily for cost recovery at the end of the month*Perform all administrative functions in the office and in support of district staff*Liaise on behalf of supervisors with internal and external stakeholders with the objective of sourcing and securing supporting documentation internally and externally. 
 
 
 
 
 
DRIVER/ MESSENGER: CORPORATE SUPPORT SERVICES 
SALARY PACKAGE: R122 595 per annum (Level 3) 
(Ref: Dot GFMS: 15/11/2020) East London 
 
Minimum Requirements:* ABET level 4 or NQF level 1 to 3* Valid Code 08 Driving license with valid PDP* 
 
Competencies:* Good verbal skills*Basic reading and written skills * Conflict resolution* Self-Management*Interpersonal Relations* Multi-tasking and time management skills with the ability of prioritising tasks* 
 
KPA’s:* Providing driving services for the entire organization*Provide general administrative support services. 
 
NB. SHORTLISTED CANDIDATES WILL BE SUBJECTED TO COMPETENCY ASSESSMENT (DRIVING TEST) 
 
 
 
 
 
AUDIT COMMITTEE MEMBER (AC) X 1: THREE YEAR CONTRACT 
The Eastern Cape Department of Transport- Government Fleet Management Services Trading Entity calls on all independent, suitably qualified and interested persons to serve as a member of its Audit Committee for a period of three (3) years with effect from 01 December 2020. 
 
AC Member Minimum Requirements: A tertiary qualification in Fleet Management/Transport Operations. A candidate must have operated at an executive level of an organization for a minimum of three (3) years. Understanding of the regulatory framework governing public sector and fleet industry is required. Preference will be given to candidates with experience in fleet management services. 
 
Competencies: *independent and knowledgeable with experience in participating in governance structures * able to dedicate time to the activities of the Audit Committee*have strong analytical abilities, and good communication skills. 
 
Responsibilities: *Review effectiveness of Internal Controls, Risk Management and Governance *Must assist to strengthen objectivity and credibility of financial and non-financial reporting *Monitor the performance of the Internal Audit Unit *Review compliance with legal and regulatory provisions. The oversight statutory role of the audit committee is in terms of the PFMA, Treasury Regulations, etc. 
The Audit Committee will report directly to the Head of Department and the Member of the Executive Council (MEC) of the Department of Transport. 
Appointment and remuneration will be in accordance with the Provincial Treasury Instruction Note No. 6 of 2014/15 - Framework for Appointment and Remuneration of Audit Committee Members.

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CLOSING DATE: 27 November 2020 
 
APPLICATIONS RECEIVED AFTER CLOSING DATE WILL NOT BE CONSIDERED. HAND DELIVERED APPLICATIONS WILL NOT BE ACCEPTED. 
 
TO OBTAIN MORE INFORMATION ON REQUIREMENTS AND FUNCTIONS: visit www.ecprov.gov.za or www.dpsa.gov.za or www.ectransport.gov.za 
 
Applications can be submitted through the following address: 
DEPARTMENT OF TRANSPORT: GFMS TRADING ENTITY 
Email to: recruitment.gfms@ectransport.gov.za/ https://erecruitment.ecotp.gov.za/  
Post to: The Head of the Entity, Private Bag X0001, Westbank, East London 
Enquiries: Mrs. P. Mbewu 043 731 1249/ Mr K. Valashiya-043 731 2319, 
 
The Department of Transport: GFMS Trading Entity is in the Eastern Cape is an equal opportunity, affirmative action employer. As the Department is obliged to improve on its gender representative levels, people with disabilities are especially invited to present their candidature. Employment Equity targets of the Department will be adhered to. 
 
NOTE: Applications must be submitted on the Z83 Form obtainable from any Public Service Department or internet at http://www.info.gov.za/documents/forms/employ.pdf.Z83 which must be signed (an unsigned Z83 form will disqualify an application) and must be accompanied by a comprehensive CV indicating three reference person’s Name, Contact Numbers and a relationship with reference as checks will be done on nominated candidate(s), attach copies (certified within the past six months) of Qualification(s), Matric certificate, proof of Professional Registration & Driving license (where applicable), ID Document, Non-RSA Citizens to attach Permanent Resident Permits, Foreign Qualifications must be accompanied by South African Qualification Authority (SAQA) Evaluation Certificate. Note: Failure to submit these copies will result in the application not being considered. Applicants must note that further Personnel Suitability checks will be conducted on short-listed candidates and that their appointment is subject to the outcome of these checks which will include security clearance, security vetting, qualification verification and criminal checking. Note that correspondence will only be conducted with the short-listed candidates. If you have not been contacted by the recruiting department within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful. We thank all applicants for their interest. 
 
Any Relocation costs, accommodation and travelling to attend interviews costs will be at the expense of the candidate as the department is currently not in a position to finance such costs. Preference will be given to local (Eastern Cape Province) candidates. 
 
 
ADDITIONAL NOTE: All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the recruiting department. Following the interview and the technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency based assessments). The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS Competency assessments tools. The recruiting department has a right not to fill these posts. The People with disabilities are encouraged to apply for these posts.