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COUNCIL FOR GEOSCIENCE (CGS)
 
Job Title: Manager: Facilities
Peromnes Grade: Peromnes Grade 05 (R 1 294 771. CTC Per Annum)
Location: Head Office (Pretoria)
Reporting Line: Executive Manager: Corporate Services

Overall Job Purpose: To provide, implement, manage and develop effective and efficient integrated Facilities Management and Maintenance Services strategies, policies, procedures, processes, standards and systems with sound leadership for Facilities business unit in line with the Council of Geoscience’s strategic objectives.
 
 
KEY RESPONSIBILITIES
Strategic Management
  • Provides strategic direction and guidance on Facilities management
  • Gives direction on facilities management, to ensure strategic plans are formulated and implemented and ensure CGS`s line functions understand and follow the strategy
  • Conducts research into the external environment (national and international) to identify best practices in terms of facilities management
  • Developing facilities management policy, standards and directives that will support and enhance the core business and ensure effective utilisation of money furniture and facilities
  • Developing, implementing, maintaining and redefining a facility plan for the CGS.
  • Evaluate long term opportunities and risks for Facilities management
  • Ensure that the Facilities Management strategy and plan is disseminated and well understood by line managers throughout the organisation.
  • Ensure that Facilities management strategic plans including resources and budget are formulated, approved, implemented and maintained in line with the CGS strategic objectives.
 
 
Facilities and Maintenance Operational Support (Business Process)
  • Ensure that best practices, governance frameworks covering all the facilities management aspects are adequately developed, implemented and maintained.
  • Develop and implement a Facilities Management policy in accordance to requirements of the National Treasury and Department of Mineral Resources,
  • Develop policies and procedure which will govern the use of facilities (e.g. auditorium) by external stakeholders and drive high returns,
  • Implement and ensure compliance of Facilities Management to CGS policies and procedures
  • Conduct facilities risk assessment and develop a risk management plan for all CGS facilities - develop and implement disaster management strategies (in respect of facilities) which will ensure business continuity should disaster strike,
  • Manage implementation of automated facilities management systems and continuously review applicability,
  • Put in place measure for energy efficient and environmental-friendly facilities,
  • Ensure that CGS facilities comply with the Occupational Health and Safety Act, as well as applicable CGS Health and Safety policies and procedures
  • Ensure that HVAC systems are well maintained and fully operational
  • Ensure that office space is used optimally and the allocation of workstations meets the applicable regulations.
  • Facilitates and expedites the delivery of services to the CGS business operations:
  • Asset Register
  • Lease Agreements
  • Layout plans
  • Rentals/Contracts.
  • Asset values (book, market, replacement)
  • Manages Facilities Management operational performance, operations processes, policies, procedures, and guidelines
  • Directs and plans essential services such as building/premise maintenance, mail service, gardening, waste disposal and recycling
  • Promote institution-wide awareness and understanding of Facilities Management policies.
 
Project Management
  • Ensure efficient management of outsourced Facilities Management services in accordance with CGS business requirements.
  • Develops and implements systems/tools for the execution, monitoring and completion of Facilities Management projects
  • Ensure that projects are implemented timeously and within budget
  • Submitting development proposals to CGS Facilities Management based on by
  • Feasibility studies
  • Market needs and behaviour
  • Commercial viability
 
 
Stakeholder Relations
  • Nurture and maintain strong relationships with various internal and external stakeholders
  • Ensure the provision of effective and efficient Facilities Management services and solutions to various divisions within CGS to enable them to achieve their strategic objectives.
  • Interact with service providers to ensure SLAs have been met and contracts managed appropriately
  • Promptly shares and exchanges knowledge/information
 
Quality Management
  • Ensure the effective incident management and regular reviews of the Facilities Management services and solutions
  • Ensures that all office and systems furniture is functional, in good condition and conforms to standards
  • Oversees and audits all furniture installations and reconfigurations
  • Conducts regular scans of the workspaces to identify areas/items/equipment/materials in need of repair, replacement or upgrade and escalate accordingly
  • Develops and implements maintenance programmes relating to the interior and exterior of the property, as well as fire, life, safety and other safety programs for assigned property
 
Financial Management
  • Execute prudent and proper management of Facilities Management budget in line with CGS policies and Public Finance Management Act, 1999
  • Exercise proper implementation of financial management protocols within the business unit in line with CGS policies.
  • Together with the Executive Manager Corporate Services, take accountability for the overall CGS Facilities Management budget and ensure that the budget is spent appropriately.
  • Provides a 3 year rolling plan for the capital requirements of the Facilities Management business to the CFO
 
People Management
  • Execute prudent and proper human resource management within the business unit
  • Champion the skills development and transfer within the business unit
  • Implementation of the CGS performance management policy within the business unit
  • Mentors and coaches staff within the business unit where required
  • Promotes a culture and practices that reflect the CGS values and encourages good performance
  • Determines human resource requirements taking into consideration operational needs, skills scarcity and retention capability
  • Supports a transformation programme of the CGS aligned with the objectives of the Employment Equity (EE) Act
 
Knowledge and Experience
  • Knowledge of Facilities Management policies and procedures
  • Sound knowledge of Quality, Health and Safety and Environmental regulations
  • Thorough knowledge of facilities and general business management
  • Knowledge on the application of ISO 9001
  • Understand integrated risk management processes
  • In-depth knowledge in facilities and asset management
  • Understanding of PFMA and BBBEE policies
  • Facilities Management Systems and Process knowledge
  • Project Management
 
 
BEHAVIOARAL ATTRIBUTES
  • Consulting skills
  • Analytical skills  
  • Presentation and Facilitation skills
  • Communication skills
  • Negotiation skills 
  • Computer literacy
  • Customer orientation
  • Teamwork and collaboration
  • Report writing skills 
 
EDUCATIONAL QUALIFICATIONS:
  • Post Graduate Degree in Facilities Management or Equivalent with at least 10 years’ experience as a Manager, of which 5 should have been in Facilities Management.
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The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.
 
If you meet the above requirements and wish to apply, please send your application to careers@geoscience.org.za Please quote the position title (Manager: Facilities) as reference when submitting your application.
 
Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
 
Closing Date: 04 October, 2020
 
All appointments are subject to vetting processes.