CONSTRUCTION EDUCATION AND TRAINING AUTHORITY (CETA) VACANCIES

CONSTRUCTION EDUCATION AND TRAINING AUTHORITY (CETA)

RECEPTIONIST (MIDRAND)
Reference Number CETA-R-059

JOB PURPOSE:
To act as the first point of contact for visitors and callers to alert and to undertake a range of other administrative tasks as identified by the Manager: Marketing, Communications & Stakeholder Management.

RESPONSIBILITIES:

Operate the CETA’s receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on via the email system or connecting callers to staff members personal direct line voicemail.
Direct all voicemail messages on main office number to staff members.
Maintain and ensure that the answer message is appropriate.
Report telephone equipment and line faults to the ICT.
Train all new staff in the operation of the telephone system, as part of the New Staff Induction process and take a pro-active approach to ensuring existing staff are properly trained on making full use of the system.
Review and update on a regular basis the staff contact and telephone extension lists.
Accurately receive and disseminate messages; keep staff phone extension list and staff roster current.
Perform any duty, lawful and reasonable task or responsibility as directed by the supervisor.
Perform all duties and responsibilities in line with applicable Act, Regulations and per CETA relevant policies and procedures.
Manage the organisation’s visitor register and direct such visitors and service providers according to CETA’s guidelines and protocols, which will be set by the Manager: Communications & Stakeholder Management.
Ensure at all times whilst on duty, the neatness and tidiness of the entrance, reception and boardroom areas.
Ensure all visitors sign in and out.
Post and update information on bulletin boards.
Administration of incoming and outgoing courier and keep documents/parcels for collection and delivery.
Provide general information and manage internal and external calls.
Receive walk-in visitors and clients and deal with their requirements expeditiously.
Administration of incoming and outgoing courier and keep documents/parcels for collection and delivery.
Order front office supplies and keep inventory of stock.
Update calendars and schedule meetings.
Arrange travel and accommodations and prepare vouchers.
Keep updated records of office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Route incoming and outgoing mail.
Maintain postage machine: refill postage, submit supply requests and schedule maintenance.
Route inter-office mail. Maintain interoffice envelopes.
Scan, Send and receive faxes.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Provide logistical support to meetings held in the Board Room, to include preparation of meeting and conference rooms and assist in arrangements for catering provisions.
Raise matters in relation to adherence with internal policies and procedures.
Ensure compliance to Health & Safety protocol for the CETA.
Contribute to the review and update of the CETA policies and procedures.
Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
Apply/implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
Contribute to the risk maturity levels at the CETA.
Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
Ensure that correct contact details are provided to stakeholders, as requested.
Direct any calls to the relevant divisions and relay messages to respective employees via email.
Report any emergencies to the relevant divisional executives (or the Manager: Marketing & Communications) as and when they occur.
Ensure that the Front Desk is always attended to during the working hours.
Assist stakeholder by directing and guiding them where they require assistance from CETA.
Attend and address all stakeholder queries timeously and effectively.
Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
Ensure that on-the-job training, learning and development is taking place.
Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
Contribute to the financial sustainability of CETA by ensuring no wasteful and fruitless expenditures are incurred in responsibility.
Ensure that is assisting the business unit to operate within the allocated operational budgets.
Attendance to development workshops and interventions as per agreed Individual Development Plan (IDP).
Timeous submission of performance agreements and reviews.

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

Matric plus any relevant qualification/certificate.
Experience in reception and switchboard management.
Knowledge of Microsoft Outlook (for sending emails)
Knowledge of Microsoft applications (Excel, Word, PowerPoint) will be an advantage.
Training in switchboard operation
Ability to exchange information in a polite and helpful manner and must have a passion for customer service excellence.
Good interpersonal relations.

The following Attributes are necessary to succeed in this role:

Punctual, self-discipline and a motivated team player.
Ethical consciousness and conduct in all dealings with the matters of CETA.
Emotionally intelligent and communicates well across all levels.
Analytical and pay attention to detail.
Deadline driven.
Adaptable and problem-solver.
Excellent negotiation and organising skills.
Innovative and creative self-starter.
Ability to work with difficult individuals.

REMUNERATION AND BENEFITS
Remuneration for this role is a negotiable basic plus benefits package per annum, in line with the CETA Remuneration Policy and the applicable salary scales. A competitive package will be negotiated to attract best candidates.
The appointment will be a long-term appointment linked to CETA licence, subject to satisfactory performance as per Performance Management Policy of the CETA.

PLEASE NOTE
Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.
Interested applicants should send an application letter together with a detailed Curriculum Vitae, names of contactable referees and copies of academic qualifications through CETA recruitment/ vacancy portal.

Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.
Enquiries: Email: bukiwex@ceta.co.za / louizes@ceta.co.za

The CETA reserves the right to cancel this advert, and / or not to appoint.
CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful.

Closing date: 4 April 2024 at 23h59.

Whites, Indians and coloureds are encouraged to apply.
“CETA is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representativity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preference”.

Work Level Junior
Job Type Permanent
Salary Market Related
EE Position No
Location Midrand

PLEASE APPLY HERE

OFFICE ADMINSTRATOR: GRAPHIC DESIGN (MIDRAND)
Reference Number CETA-OA: GD-54

JOB PURPOSE:
To create graphics and visual images for the CETA communication campaigns, ensuring brand uniformity. The graphics and visual images will be placed on all CETA communication platforms.

RESPONSIBILITIES:

Conceptualizing visuals based on requirements.
Creating images and layouts by using design software/s.
Study design briefs and determine requirements.
Conceptualize visuals based on requirements and or marketing campaign.
Prepare rough drafts and present ideas.
Develop illustrations.
Use the appropriate colors and layouts for each graphic.
Produce final designs aligned with the CI manual.
Test graphics across various media
Amend designs after feedback.
Ensure final graphics and layouts are visually appealing and on-brand (In alignment with the CETA CI manual)
Testing graphics across various media
Provide administrative support to the marketing unit.
Provide reports as and when needed.
Support and provide evidence to all internal and external audit requirements.
Maintain quality risk management standards in line with relevant requirements.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Contribute to the review and update of the departmental policies and procedures.
Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
Provide advocacy on matters related to CI manual and design. Make informed recommendations.
Represent and participate in the organisation’s committees and tasks teams when required.
Implement timeous communication on progress and challenges in achieving the tactical work plans.
Attend and address all internal stakeholder queries timeously and effectively.
Attendance to development workshops and interventions as per agreed Individual Development Plan (IDP).
Timeous submission of performance agreements and reviews.

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

Highest qualification in Graphic design or other relevant qualifications.
experience in graphic design.
Good understanding of design software.
Good understanding of social media.
MS Office (MS Excel, MS PowerPoint)

The following Attributes are necessary to succeed in this role:

Punctual, self-discipline and a motivated team player.
Ethical consciousness and conduct in all dealings with the matters of CETA.
Emotionally intelligent and communicates well across all levels.
Analytical and pay attention to detail.
Deadline driven.
Adaptable and problem-solver.
Excellent negotiation and organising skills.
Innovative and creative self-starter.
Ability to work with difficult individuals.

REMUNERATION AND BENEFITS
The appointment will be on fixed term contract of a minimum 12 months, subject to satisfactory performance as per Performance Policy of the CETA.

PLEASE NOTE
Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.
Interested applicants should send an application letter together with a detailed Curriculum Vitae, names of contactable referees and copies of academic qualifications through CETA recruitment/ vacancy portal.

Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.

Enquiries: Email: bukiwex@ceta.co.za / louizes@ceta.co.za

The CETA reserves the right to cancel this advert, and / or not to appoint.
CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful.

Closing date: 4 April 2024 at 23h59.

“CETA is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representativity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preference”.

Work Level Junior
Job Type Contract
Salary Market Related
Duration 9 - 12 Months
EE Position No
Location
Midrand

PLEASE APPLY HERE

MANAGER: MARKETING, COMMUNICATIONS AND STAKEHOLDER MANAGEMENT (MIDRAND)
Reference Number CETA-M: MCSM-051

JOB PURPOSE:
To ensure the development, enhancement, communication, reporting and oversight of the CETA’s Communications and Stakeholder Management strategy and framework and associated tools and processes, ensuring that these are supportive of the CETA strategy and mitigate business risks for the organisation.

RESPONSIBILITIES:

Provide input into the development of the Communications and Stakeholder Management frameworks and strategy.
Develop supporting tactical plans for the Communications and Stakeholder Management business unit to ensure execution of the strategic objectives and goals.
Drive the implementation of the tactical plan by developing and allocating operational activities to various divisions and ensuring alignment to the achievement of operational targets.
Ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to the Communications and Stakeholder Management business unit in consultation with the Executive Manager: Strategic Support.
Keep abreast of changes in legislation, regulations and/or the occupational health and safety environment and respond to changes through adjustments to the strategy and tactical plans as required.
Monitor and continuously evaluate progress of the business unit’s achievements against the tactical plan and strategic objectives
Provide advocacy on a communication, stakeholder management and marketing implementation perspective to the CETA’s strategic decision-making process.
Use insights gained through business information to compile reports, and metrics to measure success and inform the business decision making process and realign objectives.
Develop and deliver creative marketing and communication strategies, plans and approaches to help market and position CETA.
Plan the marketing and communications strategies for specific areas of CETA’s work and for different audiences.
Work with the communication, programme and senior management teams to put the strategy into practice.
Plan and implement direct marketing approaches including targeting, personalization of messages and measurability, data analysis, customer profiling and segmentation.
Develop a web strategy covering CETA’s websites. Tender for a new website development and develop processes to keep CETA’s websites up to date.
Develop and oversee a strategic programme of activities and events for CETA.
Ensure the brand meets expectations through monitoring marketing trends and client feedback.
Perform all duties and responsibilities in line with applicable Act, Regulations and per CETA relevant policies and procedures.
Ensure the SETA participation in strategic engagement programmes
Reposition the CETA.
Leveraging of SETA/stakeholder communication opportunities.
Manage the call center
Be the stakeholder & communication liaison officer
Conduct customer satisfaction surveys
Implement rigorous communications campaign promoting all SETA interventions
Responsible for strategic direction and execution of all internal and external communications.
Establish and maintain contacts with local and national media to ensure that all opportunities for positive exposure are fully explored.
Ensue the development and maintenance of the CETA intranet and internet sites.
Develop and provide quality assurance on the press releases, development of talking points and facilitate media interviews for the CEO and management.
Direct and lead the coordination and implementation of communication, stakeholder management, events and marketing projects and initiatives throughout all CETA business units
Ensure the creation and implementation of a CETA editorial and events calendar to drive strategic objectives.
Oversee all Communications and Stakeholder related initiatives across the CETA to ensure that their conception and implementation support the strategic intent.
Establish and lead working relationships with the business areas, to identify gaps and business needs in processes.
Oversee and ensure the development and implementation of communication plans aligned to the strategy.
Attend and address all stakeholder queries timeously and effectively
Oversee and ensure the development and effective management of marketing and events campaigns across the CETA.
Oversee the engagement of service provider agencies on the implementation plans supporting the integrated Marketing strategy and related campaigns.
Ensure that service provider agencies are managed accordingly in order to ensure that deliverables are met according to the marketing partnership agreement.
Ensure the development of relevant content and a wide range of various marketing materials per audience and ensure that messages and designs are aligned.
Ensure the conduct of research on media coverage and industry trends and use insight gained through business information reports to measure success, make decisions and realign strategic work plans implementation objectives appropriately.
Oversee the drafting and delivery of press releases, media relations content, case studies, white papers, executive bios, and speaking proposals, and manage the suitable release of content.
Ensure the development of suitable content for stakeholder communication, (Annual General Meeting Communication, Media release and responses, Marketing brochures, CETA letters, and digital and print newsletters).
Plan, organise, execute and manage events including AGM, roadshows, industry events, training and corporate events.
Create and update collateral, presentations, vouchers, web content, newsletters, signage ads and tools with inputs from the CEO and stakeholders
Oversee the development and update of content for the Intranet, as per internal communication plan and requirements.
Oversee the conceptualisation and execution of social media work plans through competitive research, platform determination, benchmarking, and messaging and audience identification.
Oversee the review and approval of designed artwork in line with briefs and Corporate Identity guidelines.
Generate, edit, publish and share daily content that builds meaningful connections and encourages members to take action.
Monitor the relevant advertising service providers and their performance against the tactical plan, and provide compile monthly reports in line with set services.
Ensure the sourcing and management of suitable social media platforms and service providers in order to assist in executing the strategy.
Manage campaign projects in collaboration with other sub-divisions to promote events and achievements through social and online channels.
Ensure the effective management and delivery of all CETA events and events deliverables based on pre-approved plans and budget allocation.
Ensure the conduct and analysis of post events reviews to ensure continuous improvements and feedback for future events.
Provide input into the business unit’s risk register in consultation with the Executive Manager: Strategic Support.
Ensure the mitigation of the business unit’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
Responsible for the coordination and maintenance of quality risk management in line with relevant requirements.
Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
Support and provide evidence to all internal and external audit requirements.
Oversee the maintenance and enforcement of all Communications and Stakeholder Management related Service Level Agreements to minimise business risk and ensure business continuity.
Ensure adherence in the Communications and Stakeholder Management team to all relevant laws, policies, and Standard Operating Procedures throughout the organisation.
Contribute to the review and update of the CETA policies and procedures.
Review and update CETA relevant policies and procedures.
Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
Apply/implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
Contribute to the risk maturity levels at the CETA.
Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
Provide input in the planning and compilation of the business unit’s annual budget aligned to the tactical delivery plans to support the implementation of set objectives
Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
Ensure the deployment of proper financial controls to manage the business unit budget.
Report on and communicate any costs improvements and shortfalls.
Build and lead an effective and cohesive team through the effective management of divisional resources.
Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
Ensure the management of poor performance and disciplinary matters in line with the CETA’s policies and procedures.
Live and demonstrate exemplary behaviours driven and anchored on / by CETA values
Ensure that on-the-job training, learning and development is taking place
Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
Supervise, empower, coach and/mentor interns that are assigned to the business unit.

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

Highest qualification in Social Sciences/Social Development/Communication/Public Relations.
Postgraduate qualification in Communications will be an added advantage.
Experience in Stakeholder relations, Stakeholder Management and Corporate Communication or related fields.
Experience in management or at a supervisory level.
Experience in developing successful communication and stakeholder engagement plans.
Experience working with CRM systems.

The following Attributes are necessary to succeed in this role:

Punctual, self-discipline and a motivated team player.
Ethical consciousness and conduct in all dealings with the matters of CETA.
Emotionally intelligent and communicates well across all levels.
Analytical and pay attention to detail.
Deadline driven.
Adaptable and problem-solver.
Excellent negotiation and organising skills.
Innovative and creative self-starter.
Ability to work with difficult individuals.

REMUNERATION AND BENEFITS
Remuneration for this role is a negotiable basic plus benefits package per annum, in line with the CETA Remuneration Policy and the applicable salary scales. A competitive package will be negotiated to attract best candidates.
The appointment will be a long-term appointment linked to CETA licence, subject to satisfactory performance as per Performance Management Policy of the CETA.

PLEASE NOTE
Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.
Interested applicants should send an application letter together with a detailed Curriculum Vitae, names of contactable referees and copies of academic qualifications through CETA recruitment/ vacancy portal.

Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.

Enquiries: Email: bukiwex@ceta.co.za / louizes@ceta.co.za

The CETA reserves the right to cancel this advert, and / or not to appoint.
CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful.

Closing date: 4 April 2024 at 23h59.

“CETA is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representativity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preference”.

Work Level Management
Job Type Permanent
Salary Market Related
EE Position No
Location Midrand

PLEASE APPLY HERE

ICT SYSTEM ADMINISTRATOR (MIDRAND)
Reference Number CETA-ICTSA-003

Job Purpose:
The role of the ICT System Administrator at the Construction Education and Training Authority (CETA) is to ensure the smooth and secure operation of the organization's IT systems and infrastructure. The System Administrator is responsible for managing, monitoring, and maintaining all hardware, software, and network components to support CETA's mission-critical operations. By proactively addressing technical issues, implementing security measures, and optimizing system performance, the System Administrator plays a crucial role in enabling productivity and efficiency across the organization.

Responsibilities:
1. System Management and Maintenance:

Manage and maintain CETA's IT systems, including servers, networks, operating systems, and databases.
Perform routine maintenance tasks such as system updates, patches, backups, and system optimizations to ensure reliability and performance.

2. Security Management:

Implement and enforce security measures to protect CETA's IT infrastructure from cybersecurity threats, unauthorized access, and data breaches.
Monitor system logs, security alerts, and access controls to identify and mitigate security vulnerabilities proactively.

3. Issue Resolution and Troubleshooting:

Respond promptly to technical issues and user-reported problems, diagnosing and resolving hardware, software, and network issues to minimize downtime.
Utilize troubleshooting tools and techniques to identify root causes and implement effective solutions.

4. User Support and Training:

Provide technical support and assistance to end-users, addressing inquiries, and resolving technical issues related to IT systems and applications.
Conduct user training sessions and create documentation to promote IT best practices and enhance user proficiency.

5. System Documentation and Compliance:

Maintain accurate documentation of system configurations, procedures, and troubleshooting processes.
Ensure compliance with industry standards, regulatory requirements, and company policies related to IT systems and data security.

6. System Upgrades and Expansion:

Plan and execute system upgrades, migrations, and expansions in collaboration with IT teams and stakeholders.
Evaluate emerging technologies and recommend solutions to enhance system performance, scalability, and efficiency.

Desired Skills, Experience and Competencies:

Highest qualification in Computer Science, Information Technology, or related field (preferred).
Proven experience as a System Administrator or similar role, managing IT systems and infrastructure.
Proficiency in operating systems (e.g., Windows Server, Linux), networking protocols, and database management systems.
Strong troubleshooting skills and the ability to diagnose and resolve technical issues effectively.
Knowledge of cybersecurity principles, best practices, and tools for system protection.
Excellent communication and interpersonal skills, with the ability to provide user support and collaborate with cross-functional teams.
Attention to detail and the ability to prioritize tasks in a fast-paced environment.
Relevant certifications (e.g., Microsoft Certified Systems Administrator, CompTIA Network+) are a plus.

The following Attributes are necessary to succeed in this role:

Punctual, self-discipline and a motivated team player.
Ethical consciousness and conduct in all dealings with the matters of CETA.
Emotionally intelligent and communicates well across all levels.
Analytical and pay attention to detail.
Deadline driven.
Adaptable and problem-solver.
Excellent negotiation and organising skills.
Innovative and creative self-starter.
Ability to work with difficult individuals.

REMUNERATION AND BENEFITS
The appointment will be on fixed term contract of a minimum 18 months, subject to satisfactory performance as per Performance Policy of the CETA.

PLEASE NOTE
Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.
Interested applicants should send an application letter together with a detailed Curriculum Vitae, names of contactable referees and copies of academic qualifications through CETA recruitment/ vacancy portal.

Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.
Enquiries: Email: bukiwex@ceta.co.za / louizes@ceta.co.za

The CETA reserves the right to cancel this advert, and / or not to appoint.
CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful.

Closing date: 4 April 2024 at 23h59.

Whites, Indians, coloureds are encouraged to apply.

“CETA is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representativity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preference”.

Work Level Junior
Job Type Contract
Salary Market Related
Duration 1 - 2 Years
EE Position No
Location Midrand

PLEASE APPLY HERE

ICT BUSINESS ANALYST (MIDRAND)
Reference Number CETA-ICTBA-002

Job Purpose:
The role of the ICT Business Analyst at the Construction Education and Training Authority (CETA) is pivotal in bridging the gap between business objectives and technological solutions. The Business Analyst is responsible for understanding CETA's business processes, identifying areas for improvement, and translating business requirements into actionable IT solutions. By leveraging their analytical skills and domain knowledge, the Business Analyst plays a crucial role in driving efficiency, innovation, and alignment with organizational goals.

Job Profile:

Business Process Analysis:
Collaborate with stakeholders to analyse existing business processes and identify opportunities for optimization and automation.
Conduct thorough assessments to understand workflow inefficiencies, bottlenecks, and areas for improvement.
Document current-state and future-state business processes to guide solution development and implementation.
Requirement Elicitation and Documentation:
Gather and document business requirements from stakeholders, ensuring clarity, accuracy, and completeness.
Translate business needs into functional specifications, user stories, and acceptance criteria for IT development teams.
Facilitate requirements workshops, interviews, and focus groups to capture stakeholder input and feedback.
Solution Design and Evaluation:
Work closely with IT architects and developers to design solutions that address business needs and align with CETA's strategic objectives.
Evaluate proposed solutions against business requirements, technical feasibility, and cost considerations.
Provide recommendations for technology adoption, platform selection, and solution architecture.
Change Management and Stakeholder Engagement:
Develop change management strategies to support the adoption of new systems and processes within the organization.
Engage with stakeholders at all levels to communicate project objectives, solicit feedback, and address concerns.
Facilitate training sessions and workshops to ensure user readiness and acceptance of implemented solutions.
Quality Assurance and Testing:
Collaborate with QA teams to define test plans, test cases, and acceptance criteria for IT projects.
Conduct user acceptance testing (UAT) to validate that solutions meet business requirements and user expectations.
Identify and track defects, working with development teams to ensure timely resolution and quality delivery.
Continuous Improvement and Innovation:
Proactively identify opportunities for process improvement, innovation, and efficiency gains within CETA's operations.
Stay abreast of industry trends, best practices, and emerging technologies relevant to CETA's business domain.
Champion a culture of continuous improvement, knowledge sharing, and learning within the organization.

Desired Skills, Experience and Competencies

Bachelor’s degree in business administration, Information Technology, or related field (preferred).
Proven experience as a Business Analyst or similar role, preferably in the education or training sector.
Strong analytical and problem-solving skills, with the ability to understand complex business processes and systems.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.
Proficiency in business analysis techniques, tools, and methodologies (e.g., requirements elicitation, process modelling, UML).
Knowledge of project management principles and practices, with experience in Agile or iterative development methodologies.
Certification in business analysis (e.g., CBAP, CCBA) or project management (e.g., PMP, PRINCE2) is a plus.

The following Attributes are necessary to succeed in this role:

Punctual, self-discipline and a motivated team player.
Ethical consciousness and conduct in all dealings with the matters of CETA.
Emotionally intelligent and communicates well across all levels.
Analytical and pay attention to detail.
Deadline driven.
Adaptable and problem-solver.
Excellent negotiation and organising skills.
Innovative and creative self-starter.
Ability to work with difficult individuals.

REMUNERATION AND BENEFITS
The appointment will be on fixed term contract of a minimum 18 months, subject to satisfactory performance as per Performance Policy of the CETA.

PLEASE NOTE
Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.
Interested applicants should send an application letter together with a detailed Curriculum Vitae, names of contactable referees and copies of academic qualifications through CETA recruitment/ vacancy portal.

Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.

Enquiries: Email: bukiwex@ceta.co.za / louizes@ceta.co.za
The CETA reserves the right to cancel this advert, and / or not to appoint.
CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful.

Closing date: 4 April 2024 at 23h59.

“CETA is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representativity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preference”.

Work Level Middle Management
Job Type Contract
Salary Market Related
Duration
EE Position No
Location
Midrand

PLEASE APPLY HERE

MANAGER: ICT PROJECTS (MIDRAND)

Reference Number MICTP-001

JOB PURPOSE AND PROFILE
The ICT Project Manager is responsible for overseeing and guiding Information and Communications Technology (ICT) projects from initiation to completion, ensuring they are completed on time, within scope, and on budget. The role demands collaboration with cross-functional teams and stakeholders, ensuring the alignment of ICT projects with organizational goals.

RESPONSIBILITIES:
1. Project Planning and Execution:

Develop comprehensive project plans, defining scope, objectives, timelines, and resources required for successful project delivery.
Coordinate with stakeholders to gather requirements and ensure alignment with project goals.
Implement best practice project management methodologies to streamline processes and maximize efficiency.
Ensure that all projects are delivered on-time, within scope, and within budget.

2. Team Management and Coordination:

Lead and manage cross-functional teams of technology specialists, ensuring clear communication, collaboration, and accountability.
Coordinate multiple individuals and domains to ensure seamless integration and alignment towards project objectives.
Foster a collaborative and productive team environment, promoting knowledge sharing and continuous improvement.

3. Stakeholder Management:

Identify project stakeholders and establish effective communication channels to manage their expectations.
Engage stakeholders throughout the project lifecycle, providing regular updates, seeking feedback, and addressing concerns.
Develop and maintain positive relationships with stakeholders to foster support and ensure project success.

4. Change Management:

Develop and implement change management strategies to minimize resistance and ensure successful adoption of project deliverables.
Communicate effectively with stakeholders to manage expectations and address concerns related to project changes.
Facilitate training sessions and workshops to support organizational readiness for change

4. Third-Party/Vendors Management:

Identify and select third-party vendors or service providers as needed for project execution.
Define clear roles, responsibilities, and deliverables for third-party vendors, ensuring alignment with project objectives.
Monitor vendor performance and adherence to contractual agreements, escalating issues as necessary to ensure timely resolution.

5. Risk Management and Issue Resolution:

Identify potential risks and issues proactively, developing mitigation strategies to minimize impact on project delivery.
Implement robust risk management practices, regularly assessing and addressing potential threats to project success.
Facilitate timely resolution of issues, leveraging technical expertise and stakeholder collaboration to overcome challenges.

6. Project Monitoring and Reporting:

Utilize the latest technology tools to provide clear visibility of project progress, issues, risks, and timelines.
Implement project tracking mechanisms to monitor key performance indicators and ensure adherence to project milestones.
Prepare regular status reports and presentations for stakeholders, providing transparent updates on project status and performance.

7. Quality Assurance and Compliance:

Ensure adherence to quality standards and best practices throughout the project lifecycle.
Conduct regular quality reviews and audits to verify compliance with project requirements and industry standards.
Implement continuous improvement initiatives to enhance project delivery processes and outcomes.

8. Quality Assurance and Compliance:

Ensure adherence to quality standards and best practices throughout the project lifecycle.
Conduct regular quality reviews and audits to verify compliance with project requirements and industry standards.
Implement continuous improvement initiatives to enhance project delivery processes and outcomes.

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

Highest qualification in computer science, Information Technology, or related field
Proven experience as a Project Manager leading digital or cloud migration projects.
Strong understanding of information and communication technology principles, methodologies, and best practices.
Excellent leadership and interpersonal skills, with the ability to effectively manage and motivate cross-functional teams.
Proficiency in project management tools such as Jira, Asana, or Microsoft Project.
Familiarity with Agile, Scrum, or other iterative project management methodologies.
Exceptional communication skills, both verbal and written, with the ability to convey complex technical concepts to non-technical stakeholders.
Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.
PMP, PRINCE2, or other project management certifications are a plus.
Experience in project management, with a focus on ICT projects.

The following Attributes are necessary to succeed in this role:

Punctual, self-discipline and a motivated team player.
Ethical consciousness and conduct in all dealings with the matters of CETA.
Emotionally intelligent and communicates well across all levels.
Analytical and pay attention to detail.
Deadline driven.
Adaptable and problem-solver.
Excellent negotiation and organising skills.
Innovative and creative self-starter.
Ability to work with difficult individuals.

REMUNERATION AND BENEFITS
The appointment will be on fixed term contract of a minimum 18 months, subject to satisfactory performance as per Performance Policy of the CETA.

PLEASE NOTE
Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.
Interested applicants should send an application letter together with a detailed Curriculum Vitae, names of contactable referees and copies of academic qualifications through CETA recruitment/ vacancy portal.
Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.
Enquiries: Email: bukiwex@ceta.co.za / louizes@ceta.co.za

The CETA reserves the right to cancel this advert, and / or not to appoint.
CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful.

Closing date: 4 April 2024 at 23h59.

“CETA is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representativity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preference”.

Work Level Management
Job Type Contract
Salary Market Related
Duration 1 - 2 Years
EE Position No
Location Midrand

PLEASE APPLY HERE

Get vacancies updates by email: