CITY OF MBOMBELA LOCAL MUNICIPALITY VACANCIES

​DEPARTMENT: OFFICE OF THE CITY MANAGER
 
 
1 X ADMINISTRATIVE OFFICER MONITORING (HEAD OFFICE) 
REF NO: OCM/HO/PME/MO/002 
 
REQUIREMENTS AND COMPETENCIES: Grade 12 PLUS National Diploma in Monitoring and Evaluation or Development studies or equivalent plus 3 years’ experience in Monitoring and Evaluation. The candidate must have knowledge of local government legislative framework, specifically relating to IDP and performance management. Computer literacy. Project Management or Performance Management Modules will be an added advantage. The management and reporting requirements associated with this post requires in depth understanding, knowledge and application of principles, acceptable practices and procedures. The incumbent must be in possession of a valid driving license. 
 
RESPONSIBILITIES: Preparing plans for programmes and specific deadlines and forwarding to the immediate superior for perusal and comment. Play a role of monitoring under the Monitoring and Evaluation unit, ensuring the effective and efficient use of evaluation resources, timely implementation of evaluation process and submission of reports according to deadlines, overseeing that proper evaluation processes are followed. Participating in various meetings (internal and external forums) and provides comments/ opinions on matters affecting or concerning deliverables. Monitoring the application of prescribed legislation when implementing the PM&E System e.g. MFMA of 2003, MSA of 2000, Performance Regulations. Reporting the improvement in the implementation of performance management system through feedback received from all stakeholders to bring about effectiveness and efficiency of the system as a whole and reporting to the PM&E Manager. Reporting the implementation of SMART principle when developing Key performance Indicators and Performance Targets. Analysing of information pertaining to functional responsibilities and advising on Key Performance Area’s, Indicators and Action Plans/Targets. Reviewing the projects and key performance indicators that are assigned with performance targets. Participating in the Evaluation and Analysis process on Quarterly Performance Reports. Responding to queries/ questions, through the collection of factual information and/ or presenting and elaborating on findings to substantiate outcomes. Participating in various meetings (internal and external forums) and provides comments/ opinions on matters affecting or concerning the functionality. 
 
SALARY SCALE: R 591,290.47 - R767,555.09 per annum (TASK GRADE 14)
 
 
 
 
 
 
DEPARTMENT: CORPORATE SERVICES
 
 
1 X MANAGER: LEGAL SERVICES (HEAD OFFICE) REF NO: OCM/HO/LSS/003 
 
REQUIREMENTS AND COMPETENCIES: Grade 12 PLUS B degree in Law/LLB/B Juris with at least 4 years in practical extensive relevant experience in Legal Services and understanding of the Constitutional Framework and South African Judicial system at Management. The management and reporting requirements associated with this post requires in depth application of the principles, systems and regulations associated with specific acts of Local Government and broader financial regulations. The incumbent must be in possession of a valid driving license 
 
RESPONSIBILITIES: Presenting oral advice or drafting legal opinion for approval by the supervisor, City Manager, or head of department. Conceptualizing and analysing legal problems. Researching the subject (if advice cannot be provided off hand) and interpreting legislation, case law and general legal position. Examining documents, including correspondence and all reports relevant to any course of action proposed by Council where the content thereof has legal implications, or the accuracy of the contents needs to be confirmed. Attending meetings and providing legal advice at meetings. Preparation and submission of reports to Council and its committees on all legal matters and assist with reports that has legal implications. Receiving request to draft or vet (prepared by third parties where Council’s rights are affected) agreement. Researching the background and collecting all relevant information. Drafting agreement / recommending amendments. Discussing Legal issues with the Senior Manager as is applicable, and the requester. Negotiating agreements until both parties are satisfied. Ensuring annexures (plans, title deeds, etc.) are in order. Submitting vetted/amended agreements with proposed amendments to other party. Receiving request for action and summons/notice of action. Researching background and interview witnesses. Ensuring that all other possible avenues have been pursued to solve problem/issue final demand/ set up and be present at negotiations and settlement meetings. 
 
SALARY SCALE: R 767,555.09 - R 996,327.88 per annum (TASK GRADE 16)
 
 
 
 
 
CHIEF REGISTRY CLERK – RECORDS MANAGEMENT (HEAD OFFICE) 
REF NO: CORP/HO/ITR/REC/002 
 
REQUIREMENTS AND COMPETENCIES: Grade 12 PLUS National Diploma in Records Management/ Public Administration with at least 2-3 years relevant experience at Municipal Registry field. The incumbent must be computer literate. 
 
RESPONSIBILITIES: Facilitating the capturing of incoming correspondence and monitoring the status of correspondence received/ dispatched on the Electronic Document Management System (Orbit). Allocating index numbers and references to all internal correspondence, resolutions, memorandums and bulletins prior to circulation. Processing, diarizing and distribution of control sheets to ensure proper control of documentation. Receiving incoming/ outgoing mail and monitoring recording sequence in registers, or capturing on the electronic Records Management System, inserting dates, details of addressee, etc. Inserting acknowledgement of receipt on incoming mail, stamping and reflecting circulation details. Coordinating and monitoring the preparation of outgoing mail, determining postage applicable referring to official postage tariff guides and/ or detailing any special requirements with respect to priority mail, etc. Coordinating that records are only disposed of in terms of a written disposal authority issued by the Provincial Archivist; Facilitating the application of general disposal authorities (GDA’s) on records common to all offices; Facilitating application for disposal authority on all records not covered by the GDA’s in the custody of the office by: Submitting the file plan to the Provincial Archives and Records Service with a request to issue a disposal authority on the file plan; and submitting the schedule for records other than correspondence systems to the Provincial Archives and Records Service with a request to issue a disposal authority on the schedule; Checking and batching according to destinations and/ or preparing the circulation list. 
 
SALARY SCALE: R466,478.01 – R605,503.98 per annum (TASK GRADE 12)
 
 
 
 
 
 
DEPARTMENT: STRATEGIC MANAGEMENT SERVICES
 
 
1 X ADMINISTRATIVE OFFICER: CLUSTER COORDINATION (HEAD OFFICE) 
REF NO: STR/HO/CC/003 
 
REQUIREMENTS AND COMPETENCIES: Grade 12 PLUS National Diploma in Public Management / Office Administration / Development Studies with at least 3 years working experience in the related field. The incumbent must be computer literate and good communication skills particularly in English. 
 
RESPONSIBILITIES: Communicating with Manager to establish items for inclusion on the agenda and the submission of investigational/ general reports and proposals supporting agenda items. Circulating notification, agenda and minutes of previous meetings to members of the Mayoral Committee and other Committees of the Mayoral Committee. Ensuring that decisions/extracts of allocated meetings are circulated to all departments in order to facilitate the process of the implementation of resolutions emanating from the discussions at such meetings through the office of the relevant Manager. Keeping of registers of attendees, recording proceedings at allocated meetings and extracting and forwarding information on request through the office of the respective Manager/Senior Manager. Liaising with different stakeholders internally during the execution of duties for the purposes of providing or acquiring information. Participating in committees and meetings to promote engagement and discussion priorities and concerns within the Division. 
 
SALARY SCALE: R591,290.47 - R767,555.09 per annum (TASK GRADE 14)

​CLOSING DATE & TIME: 30 MAY 2025 @16h00 
 
If you qualify for the above positions send your application form (Annexure B) which is obtainable in the City of Mbombela website (www.mbombela.gov.za) in conjunction with your comprehensive curriculum vitae, identity document as well as certified copies of certificates to: 
Senior Manager: Human Resources, 
City of Mbombela, 
P.O. Box 45, 
Mbombela
1200
Hand delivered to; 
1 Nel Street, 
Civic Centre, 
Mbombela,
Glass Office 1, 3rd Floor. 
 
Enquiries can be directed to Human Resources Division: (013 759 2095/9145/9970/9037). 
 
No late, faxed or emailed applications will be considered. 
 
NB: Shortlisted candidates will be subjected to suitable checks including qualifications, employment records, criminal records, company ownership/directorship, reference check. 
 
Should you have not been contacted for an interview within 30 days after closing date you may assume that your application was unsuccessful. 
 
THE CITY OF MBOMBELA SUBSCRIBES TO THE PRINCIPLES OF EQUAL EMPLOYMENT AND AFFIRMATIVE ACTION AND IN THIS VAIN, SUITABLY QUALIFIED WOMEN AND PEOPLE WITH DISABILITIES ARE PARTICULARLY ENCOURAGED TO APPLY. 

WJ KHUMALO 
CITY MANAGER