AGRICULTURAL SECTOR EDUCATION TRAINING AUTHORITY (AGRISETA) VACANCIES

​LEARNING PROGRAMMES AND PROJECTS INTERNSHIP X4
REMUNERATION: MARKET RELATED
REF: LPP INTERNSHIP AgriS/03/2025
 
Designation
Internship Learning Programmes and Projects
Reporting to Assistant Manager: Administration
Division Learning Programmes and Projects
Office location Head office (Pretoria)
 
Job purpose
To administer learning Programmes in Learning Programmes and Projects Division
 
Role context
Administration of learning programmes requires a thorough understanding of the administration of learning programmes within the Learning Programmes and Projects environment of SETAs.
 
KEY PERFORMANCE AREAS
 
Key Performance area - Functional Outputs / Actions
 
Administration of learning programmes
• Receive Discretionary Grant applications.
• Ensure the capturing and verification of applications are supported by relevant documents.
• Verify the information captured.
• Forward all requests for approval to the Learning Programmes and Projects Evaluation Committee.
• Upload all approved projects on the system.
• Scan and upload documents on the drive.
• Participate in the evaluation of applications to provide input.
• Generate, distribute and receive contracts for signature by CEO and applicant.
• Provide feedback on all application status.
• Ensure signed contracts are received and filed.
• Validate learner documents and communicate the outcomes with Stakeholders.
• Register Learner Agreements on the database before the training starts.
• Follow up on outstanding contracts from Stakeholders.
• Report weekly on contracts received.
 
Processing Payments
• Receive and capture all invoices relating to programmes.
• Analyse invoices against contract deliverables approvals for each project.
• Processing Learner’s grant payments.
• Submit learner documents for capturing and keeping accurate records;
• Check the accuracy of invoices for payment;
• Forward approved invoices to the Finance division for payment.
• Verify payments on internal AgriSETA system.
• Keep an up-to-date document register of documents received and submitted.
 
Stakeholder Liaison
• Provide excellent customer service to AgriSETA internal and external stakeholders
• Provide guidance to Stakeholders, Learners, Employers and Training Providers regarding Learning Programmes and other requirements.
• Assist Stakeholders and training providers with invoices and calculation of grants.
• Respond to all client correspondence and walk-ins concerning Learning Programmes.
• Respond to all queries regarding Learning Programmes and payments.
• Perform any administrative duties required by the division.
 
Provide Information to Internal and External Auditors
• Provide information related to audit requests.
• Validate information prior to submitting it to auditors.
• Keep records of documents submitted.
• Ensure there are no repeat audit findings on any audited documents
 
Reporting
• Generate weekly and monthly reports on contracted, committed and balanced amounts against approved project budget
• Compile relevant statistics for inclusion in appropriate reports when required.
 
Adhoc Duties
• Any other duties which may be assigned by the Line Managers.
 
Internal and external contacts
• Internal: All AgriSETA Divisions
• External: All AgriSETA Stakeholders
 
Qualifications and experience
• No work experience in Learning Programmes and Projects required
• N6 Certificate in Management Assistance/ Public Management or equivalent
• Grade 12 certificate
 
Required Skills and Competencies
• Attention to detail
• Ability to work under supervision
• Basic computer literacy (Microsoft Word and Excel)
• Communication
• Interpersonal skills
•Team Player

​KINDLY NOTE THIS IS AN INTERNSHIP POSITION FOR GRADUATES WITHOUT PREVIOUS WORKING EXPERIENCE.
 
Employment Period: 24 months
 
An updated CV with a covering letter including certificates should be forwarded to: Recruitment@agriseta.co.za
 
Closing date: Monday 21 July 2025 at 16:30
 
Enquiries: Tshepiso@agriseta.co.za
 
Please note this e-mail is for enquiries only and no application will be considered and quote the reference number on the subject)
 
Note: Communication will be restricted to the shortlisted candidates only. Should you not hear from us in 4 weeks after the closing date of this advertisement, consider your application unsuccessful
 
This advertisement has minimum requirements listed. Management reserves the right to use additional relevant information as criteria for short-listing. AgriSETA is an equal opportunity employer and preference will be afforded to candidates in terms of Employment Equity Plan.
 
Disabled candidates are encouraged to apply and an indication in this regard will be appreciated.