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GOVERNMENT EMPLOYEES MEDICAL SCHEME (GEMS)
 
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Internal Advert 
 
GOVERNANCE SPECIALIST
Type: Permanent
Salary: The total remuneration package will be based on qualifications and experience.
 
Closing date: 23 September
 
APPLY
 
The position of Governance Specialist is vacant. The Governance Specialist will report directly to the Senior Manager Governance and Secretariat and forms part of the Company Secretary & Legal Counsel Division. The position is based at Head Office in Pretoria.
The total remuneration package for this position negotiable based on qualifications and experience.
 
The Governance Specialist will be required to assist and support the Senior Manager Governance and Secretariat through the implementation of the following Key Performance Areas (KPAs):
  • Execute the corporate governance structure and decision-making framework ensuring all necessary information is provide to senior manager: Governance & Secretariat Services in a timely manner to ensure they can discharge their statutory functions effectively.
  • Provide professional administration services (including prepare agenda, reports, action list, minutes, arrange meeting, strong administration, diary management and IT skills, liaise with senior managers on relevant issues including checklists etc.). To ensure compliance with the rules and regulations, procedures and practises and the production and quality of governance products
  • Assist in supporting the board of trustees and the committee of the board by maintaining efficient secretariat services in accordance with the approved GEMS Governance Policy and Procedure.
  • Undertake appropriate post-meeting action to ensure implementation of decisions arising from meetings and ensure an appropriate forward plan for the work of the CSLC division.
  • Support and assist in maintaining an effective scrutiny function in terms of compliance checklist, claims and expenses.
  • Provide general administrative support to ensure proper operation of the secretariat division including the Board Portal Maintenance.
  • Maintain the board and committee year planner and manage the secretariat and events calendar in accordance with the GEMS Governance policy and standard operating procedure.
  • Ensure that all secretariat records and documentations are maintained and filed. Develop and implement an integrated marketing and communication strategy to support the Scheme business objectives.
 
Qualification requirements are:
  • Three-year Degree/diploma in Secretariat studies or equivalent
  • Certified chartered Secretary will be advantageous
  • 3 to 5 years work experience in a legal, corporate governance and/in or compliance environment
  • Experience in successfully managing medium to large projects
  • Proven written and communication/ interpersonal skills
  • Proven good minutes taking (strong transcription and shorthand skill)
  • Strong administration background
  • Analytical and monitoring skills
  • Attention to details
  • Ability to identify risks and challenges
  • Ability to give direction and engage with various stakeholders
  • High level of administration and office management skills High level of computer literacy
  • Evidence of a sound grasp of diary management
  • Experience of effectively managing and preparing board packs Able to work on own initiative
  • Excellent communication skills, verbal and written
  • Experience of working with senior managers and executives
  • Evidence of developing successful relations with both internal and external stakeholders
  • Experience of handling sensitive situations/ confidential material.

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Apply on Career Junction.
 
The closing date for applications is  22 September 2023. 

Should you not hear from us by 30 November 2023, please consider your application unsuccessful. 
 
*** GEMS employs people with the highest level of integrity – submission to the appropriate pre-employment assessment is obligatory to be considered for the position.
*** Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.
*** Kindly note that information is required for Employment Equity Purposes and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose
*** Should you wish to have your information removed from the GEMS database, kindly send a request in writing to jobs@gems.gov.za.
*** GEMS adopts a hybrid work model
***GEMS is guided by the principles of employment equity. Preference will be given to groups who are underrepresented in accordance with GEMS employment equity plan.