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SOUTH AFRICAN NATIONAL ENERGY DEVELOPMENT INSTITUTE (SANEDI)
LEGAL ADMINISTRATOR
The position requires a legal administrator to support the business with legal, governance, risk, ethics and compliance management services. This position will assist with working with a qualified and experience individual able to train and mentor in these responsibilities.
Department: Administration
Project Location(s): Sandton-SANEDI
Job Type: Permanent
1. Qualifications and minimum experience requirements
· BCom Law, BA Law, LLB or any other relevant qualification
· 3 to 5 years’ relevant Legal, Governance, Risk & Compliance experience
· Knowledge of public sector governance frameworks
· Proficient in MS Office 365 suite (MS Word, PowerPoint, Dynamics etc)
· Experience and knowledge of energy sector (advantageous).
2. Job Requirements (Soft Skills)
· Attention to detail
· Demonstrated interpersonal, and excellent written and oral communication abilities.
· Ability to communicate and work effectively with all levels of the organization and with counterparts in outside organizations.
· Ability to write clearly and concisely
· Ability to work in a team and individually.
3. Knowledge and skills to be gained
· Specialised knowledge of legal prescripts
· Contract Management
· Knowledge of Public-sector Governance
· Practical knowledge of Board Secretariat Services
· Risk Management
· Ethics and Compliance Management
· Strong verbal and presentation skills
· Excellent writing skills (report writing, minute-taking)
· Strong Communication skills with wide range of internal and external stakeholders
· Strong Administrative skills
4. Responsibilities of the role
4.1 LGRC department Management:
· Manage the day-to-day administrative tasks, including filing, data entry, and record-keeping.
· Manage calendars, schedule appointments, and coordinate meetings.
· Prepare and distribute correspondence, memos, and reports.
· Handle incoming calls and emails and respond to inquiries.
· Coordinate travel arrangements and accommodations for staff.
· Assist with event planning and coordination.
· Order office supplies and maintain inventory levels.
· Assist with project management tasks, such as tracking deadlines and deliverables.
· Provide support to managers and employees as needed.
· Perform other administrative duties as assigned.
4.2 Financial Administration:
· Tracking of Budgets and managing of Ledgers to name a few of the services.
4.3 Cost Management:
· Management of the cost allocated to each Consultant/third party/Service Provider by keeping track of all invoices and setting them off against the allocated budget.
· Creating Purchase orders for new Agreements.
· Checking and evaluating of invoices.
· Coordinate the preparation of the monthly Cost Certificate with Project Finance and the Finance Team.
· Coordinate the preparation and administration of other Cost Certificates/ Payment Milestones in accordance with the relevant Contracts.
· Performing analysis and pricing comparisons.
· Provide input into the annual budget and coordinate with Finance Team.
· Manage all Variation orders in accordance with the relevant agreements.
· Prepare invoices and distributions for clients, maintain accurate case files, and ensure prompt payment processing.
· SCM – Administrator will support the procurement governance function by ensuring compliance with internal policies, managing procurement systems, and enhancing overall operational efficiency.
In line with the organisation’s Employment Equity objectives, preference will be given to suitably qualified people of colour.
If you do not receive feedback from SANEDI Human Capital within 30 days after the closing date, please consider your application unsuccessful.
