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SOUTH AFRICAN HERITAGE RESOURCES AGENCY (SAHRA)
SENIOR SCM COMPLIANCE OFFICER
- Cape Town
- Permanent
- Full Time
- EE/AA, Non EE/AA
Introduction
JOB TITLE: Senior Supply Chain Management and Compliance Officer
DEPARTMENT: Finance
LOCATION: Cape Town (Head Office)
ANNUAL BASIC SALARY: R327 209.00 with benefits
APPROVED GRADE: CU
CLOSING DATE FOR APPLICATIONS: Thursday, 22 October 2026
PRIMARY PURPOSE OF THE JOB:
To support the SCM Manager to coordinate supply chain management, demand management, acquisition and logistics functions in line with PFMA requirements and best practice.
Key Performance Areas
Note: The following list of Key Performance Areas and job activities are not exhaustive. SAHRA may instruct the employee at any time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job, or in accordance with operational requirements.
1. Demand and Acquisition Management
- Implement effective supply chain management within the organization.
- Develop policies and internal control measures to improve service delivery.
- Keep abreast with development in SCM legislative environment.
- Scan the environment for commodities and develop effective supplier database and procurement plans.
- Conduct a market and industry analysis.
- Assist the SCM officers in completing their duties.
- Procurement of goods and services through RFQ, RFP and tender processes according to the SCM Prescripts (including deviations and extension)
- Assist users in the completion of purchase requests on the system as required.
- Responsible for Demand Management including Procurement Plans.
- Continually using CSD for new vendors and do a market analysis for products/services to obtain best-value purchasing for SAHRA
2. Logistics Management
- Assist custodian in developing SLAs for procurement where applicable.
- Develop and implement effective ordering and receipting systems.
- Ensure suppliers are paid within 30 days.
- Ensure commitments are correctly updated and reported monthly.
- Ensure effective contracts management.
- Ensure effective filing systems.
- Ensure that Suppliers are paid within 30 working days.
- General Administration work e.g. filing and document management
- Liaise with suppliers with regards to procurement queries and issues
- Co-Ordinate and control the key performance and result indicators associated with Demand Planning and Forecasting, Acquisition Management, Contract and Compliance Management
3. Risk Management
- Conduct risk assessments on the supply chain processes and develop mitigating strategies.
- Implement internal control systems to eliminate irregular or fruitless expenditure.
- Administrates the good corporate governance and procurement risks within SCM processes
- Coordinates the pre-Audit review process and provide input on findings
- Coordinate and control procedural administrative requirements, record keeping, and reporting deadlines associated with the functionality
- Draft and compile compliance reports for submission to Management and Council
- Participate in and contribute to the development of Policies and Standard Operating Procedures
4. Contract Management
- Implement effective management of tender and contracts registers.
- An accurate, updated and complete tender and contracts register.
- Suppliers evaluated before receipting of invoices.
- Manage and administer supplier contracts
- Ensure that custodians are notified timeously of contract expiry, and contracts are correct and up to date.
- Ensure that commitments are accurately updated and reported monthly.
5. Compliance
- Strategically engage with auditors and provide appropriate and timely responses to audit queries.
- Ensure compliance with internal and external audit requirements.
- Develop and ensure the implementation of appropriate policies, business processes and standard operating procedures for the unit.
- Expert SCM advice and compliance to PFMA and Treasury regulations.
- Ensure that Procurement Planning takes place, that specifications are developed timeously and that there is compliance with supply chain prescripts
- Manage the improvement of SCM compliance through awareness sessions for the SAHRA team.
- Provide administrative support with regards to BEE certification and supplier development programmes
- Ensure procurement source documents are verified, captured and authorised, and the purchase order is placed with the supplier
Job Requirements
EDUCATION AND/OR EXPERIENCE
- At least an Undergraduate Degree in Commerce, Supply Chain Management, Public Management or equivalent.
- Minimum of 5 years’ work experience in Supply Chain, Asset Management or Financial Management.
Other skills required:
- Public Finance and Management Act
- Treasury Regulations and Relevant Legal frameworks
- Accounting frameworks GRAP and GAAP (advantageous)
- Preferential Procurement Policy Framework Act
- Supply Chain Management guidelines for Accounting Officer and Accounting authorities
- Construction Industry Development Board
- BBBEE
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
NUMERICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PROFESSIONAL REGISTRATIONS
CIPS (advantageous)
LICENSES
A valid Code EB (08) driver’s licence.
COMPUTER SKILLS
Computer literacy about the use of Excel, Word and PowerPoint, and ACCPAC.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is:
- Occasionally required to stand
- Regularly required to sit
- Often to talk and hear
- Close vision required
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Package & Remuneration
Annual basic salary: R327 209.00 with benefits
Interested?
IMPORTANT NOTICE TO PREVIOUS APPLICANTS
Candidates who have previously applied for and/or been interviewed for this position are welcome to submit a new application should they wish to be reconsidered for the current recruitment process. Previous applicants are encouraged to apply again if they remain interested in the opportunity and meet the current role requirements.
