- Published on
MINING QUALIFICATIONS AUTHORITY (MQA)
ADMINISTRATOR: SUPPLY CHAIN MANAGEMENT
Paterson Grade: B5
Remuneration: R332, 946. 86 CTC per annum (excluding a possible 20% performance bonus)
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) operating under the Department of Higher Education and Training (DHET). The MQA is mandated by the Skills Development Act (SDA) 97 of 1998 to drive skills development within the mining and minerals sector (MMS). Its scope covers a diverse range of sub-sectors, including Coal Mining, Gold Mining, Platinum Group Metals (PGM) Mining, Diamond Mining, other mining commodities, Cement, Lime, Aggregates, and Sand, as well as services related to the mining industry, Diamond Processing, and Jewellery Manufacturing.
The MQA requires the service of a suitably qualified and competent individual to fill the above mentioned position.
Role Purpose: To provide administrative and operational support to the Supply Chain Management (SCM) unit by assisting with procurement processes, maintaining records, supporting compliance requirements, and ensuring the efficient functioning of SCM operations.
This position reports to the Manager: Supply Chain Management.
Key Performance Areas:
General Administration: Sound effective and efficient administration of all records and information to enable easy accessibility, accuracy, and comprehensiveness of information. Prepare and draft minutes, reports, briefs, presentations, and written communication for review. Managing and maintaining electronic and hardcopy filing system. Coordinating and organise relevant meetings. Travel arrangements for the team. Process subsistence and travel. Coordinate all stakeholder related queries, Administer and process the SCM requisitions and invoices. Effectively plan, coordinate, manage and execute ad hoc requests, etc.
Supply Chain Management: Assist with quotation and tender administration processes. Assist with the opening and recording of bids. Assist in drafting appointment letters for Bid Specification Committees (BSC), Bid Evaluation Committees (BEC), and Bid Adjudication Committees (BAC). Arrange unit meetings, prepare agendas, and coordinate meeting logistics. Maintain accurate procurement records and filing systems to ensure audit readiness and compliance. Support ISO standards and Quality Management System (QMS) requirements within the unit. Assist with the travel requests and the administration of Diners Club card requirements and related documentation. Ensure proper record-keeping, document control, and reporting in line with SCM policies and procedures. Liaise with internal and external stakeholders to facilitate SCM processes and activities.
Communication: • Assist in enhancing communication and information dissemination internally and externally.
Filing: • Electronic filing and hard copy filing. Control and maintain an effective document filing and retrieval system. Review the filing system continuously and update as required. Update file contents.
Key requirements: qualifications, experience and competencies:
Qualifications:
- National Senior Certificate (NSC) or National Certificate (Vocational) [NCV] (NQF Level 4).
- A minimum National Diploma (NQF 6) preferred in Supply Chain Management, Public Management, Public Administration, Logistics Management and Purchasing Management.
- Bachelor’s degree (NQF 7) in the above-mentioned fields or equivalent will be an added advantage.
Experience:
- Minimum 2 years relevant work experience, preferably in SCM environment.
Competencies:
Knowledge: Knowledge of PFMA, Treasury Regulations, SCM policies, and public sector procurement processes.
Skills: Proficiency in Microsoft Office applications, Interpersonal skills and stakeholder management. Budget/cost conscious of monitoring data.
Attributes: Customer service orientation. Concern for excellence. Objective setting. Execution Relationship management. Oral Communication skills. Written communication skills. Integrity. Collaboration.
The candidate should also be willing to: Work under pressure inclusive of longer than normal office hours if required. Work with internal and external stakeholders. Travel away from home if required.
The successful candidate will be required to sign a performance agreement in terms of MQA Performance Management System.
The candidate should also be willing to: Work under pressure inclusive of longer than normal office hours if required • Work with internal and external stakeholders. Travel away from home if required. Engage in a lifelong learning process relative to the context of the workplace. The successful candidate will be required to sign a performance agreement in terms of MQA Performance Management System.
Closing Date: 16 October 2026. Late applications will not be considered.
Interested candidates should submit their applications which shall consist of a comprehensive curriculum vitae, certified copies of their qualifications, a valid drivers’ licence, and valid proof of identification online at www.cvspaces.co.za.
The MQA is an Equal Opportunity Employer; therefore, the filling of the position will be in line with its Employment Equity Plan. Preference will be given to Male (African, Indian, White, Coloured) and Female (Indian, White, Coloured) and disabled candidates.
Recommended candidates may be expected to undergo a professional competency assessment and vetting processes.
Successful applicants will be required to disclose their financial interest.
Should you not hear from the MQA within 4 weeks of the closing date, you must regard your application as unsuccessful.
The MQA reserves the right not to appoint any person for this position.
To apply www.cvspaces.co.za.
