DEVELOPMENT BANK OF SOUTHERN AFRICA (DBSA)

TEAM ADMINISTRATOR (SHARED) – TREASURY

Details

Closing Date

2026/10/07

Reference Number

DBS260923-1

Job Title

Team Administrator (Shared) - Treasury

Job Grade

12

Job Type Classification

Permanent

Location - Town / City

Midrand

Location - Province

Gauteng

Location - Country

South Africa

Job Profile (Downloadable)

Team Administrator (Treasury)_Job Profile Updated Final version.docx.pdf (333.22 kb) - 9/23/2026 10:24:38 AM

Job Description

To provide end-to-end administrative and secretariat support to the Treasury and Capital Management (CM) Unit, including committee and meeting administration, coordination of internal and external stakeholder engagements, budget and reporting support, processing of invoices and claims, and maintenance of the unit’s records management system, in a manner that is accurate, timeous and compliant with the Bank’s governance requirements.

Key Responsibilities

General Administration

Provide administrative support to the units:

o Manage day-to-day administrative activities

o Manage diaries and arrange meetings

o Organise refreshments when required for meetings

o Make logistics arrangements for internal and external engagements

o Take minutes, distribute for inputs and follow up on actions required

Perform administrative duties including preparing and editing of reports, confidential correspondence and general documentation, filling, faxing, photocopying, and administrative work.

Perform secretariat functions for the internal committees that are part of the unit structures, ensuring compliance with governance prescripts.

Attend to general queries made to the Head and team members, answer and screen incoming calls.

Draft, format, and proofread correspondence, reports, presentations, and other documents.

Administer the local and international travelling arrangements and the processing of claims for the units.

Proactive management for submission and processing of invoices, purchase orders and claims for the Treasury and Capital Management Division on SAP within agreed turnaround times.

Working proactively with all relevant internal and external stakeholders in processing claims, invoices and purchase orders.

Develop and maintain an advanced manual and electronic filing system for invoices, purchase orders and claims, ensuring accurate tracking, efficient retrieval and proper record-keeping of all related documentation.

Support ongoing team projects by updating trackers, following up on deadlines, and organising documentation.

Coordinate, collate and assist in the preparation of reports and presentations for unit submissions.

Manage office supplies, stationery, and equipment, ensuring stock availability.

Collaborate with the events unit to coordinate plans for internal and external stakeholders’ events.

Committee and Meeting Secretariat

Perform secretariat functions for the unit's internal governance committees (e.g. the Asset and Liability Committee and Sustainable Finance Working Group), ensuring compliance with governance prescripts — including scheduling, uploading of documents on the Diligent platform and Microsoft Teams, minute-taking, tracking of action items, and timely circulation and approval of signed minutes.

Coordinate and assist in the preparation of cluster/unit submissions to the Board, management committees and other governance structures, incorporating recommendations from the Company Secretariat function as required.

Provide administrative and logistical support to ad hoc working groups convened by the unit (e.g. sustainable finance-related working groups), including agendas, invitations, minutes and related meeting documentation.

Reporting and Database Administration

Assist in the preparation of the divisional/unit budgets and monitor the spending together with the budget owner.

Undertake project management tasks and provide project administration support on allocated projects.

Prepare and present reports concerning activities, expenses, budgets and other items affecting the division/unit.

Develop and maintain an advanced record-keeping (manual/electronic) and filing system to ensure an updated central repository and database for unit documents.

Coordinate service providers’ database administration to ensure a central repository of information on service providers.

Maintain updated contact lists, distribution lists, and team databases

Undertake other administrative duties as assigned, from time to time.

Key measurements of outputs:

Timeous and efficient team administration support.

Effective support with travel arrangements and administration thereof

Effective management of SCM submissions, invoice processing, etc.

Quality of presentations and reports.

Management of budget, including operational expenses.

Documents generated accurately.

Minimal errors with regard to administration.

Effective record-keeping management and retrieval systems.

Clean audit

Expertise & Technical Competencies

Minimum Qualification

A Diploma or Bachelor’s Degree in Office administration, Project Management or Business Administration

Minimum Experience

A minimum of 5 years’ experience in providing administrative support to Teams in a medium to large size organisation.

Proven experience in managing team calendars, scheduling meetings and taking and distributing meeting minutes

Demonstrated experience in preparing reports, presentations, and correspondence for the Teams, Unit Heads, etc.

Maintaining filing systems and records.

Experience in coordinating travel arrangements, logistics and administration thereof.

Proven experience in supporting procurement or expense administration

Experience in communicating (verbal and written), and drafting reports and presentations for Executives and Board level.

Experience in coordinating, consolidating and tracking cross-functional projects and stakeholder engagements.

High proficiency with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).

Desirable Requirements

Experience in the banking and/or financial services sector.

SAP Procurement

TECHNICAL COMPETENCIES

a) Project Management

Demonstrates an understanding of the key principles of project management and carries out some aspects, such as defining objectives.

Assists project management teams in an administrative capacity.

b) Data Collection and Analysis

Understands where to locate internal data/information.

Is able to collect and collate simple/readily available internal data.

Can perform routine analyses according to protocols developed by others.

Basic knowledge of statistical theories and methods.

Distinguishes information that is not pertinent to a decision or solution.

c) Reporting

Prepares standard reports on relevant subjects with guidance.

Collates and conducts simple analyses of data for inclusion in a report.

d) Computer Literacy

Is aware of the organisation's policies related to the use of computers and other technology.

Applies the basic functionality of common software, such as word processing systems, to complete assigned tasks.

Generally knows how to use and maintain own office/workplace equipment.

a) Written Communication

Writes clearly and concisely simple work related documents.

Expresses simple ideas clearly in writing.

Understands enough to independently handle most tasks in this area most of the time, but is supplied with direction for work objectives.

b) Verbal Communication

Able to explain simple procedures or instructions to others in a clear way.

Uses a limited range of words to meet simple spoken needs.

c) Business Acumen

Understands business fundamentals.

Analyses and comprehends organisational goals and strategies.

Understands tactical business fundamentals in the public sector environment and incorporates them into decision-making.

d) Financial Acumen

Is aware of the cost implications of their own actions.

Able to use existing simple financial monitoring systems effectively to control revenues/costs of own area.

Maintains a broad understanding of DBSA budgeting processes and timescales.

e) Planning and Organising

Is relied on to help others plan and organise their workload.

Uses effectively advanced time management processes to deal with high workloads and tight deadlines.

Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.

Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning.

Required Personal Attributes

BEHAVIOURAL COMPETENCIES

a) Achievement Orientation

Delivers work on time and quality and follows through on agreed commitments.

Views new work experiences as an opportunity for growth.

Reacts immediately to overcome setbacks and/or obstacles to meet goals.

Recognises and acts upon current opportunities.

b) Attention to Detail

Double-checks the accuracy of information or work.

Ensures that the work produced doesn’t contain any errors.

c) Integrity

Expresses what he/she is thinking even when the message may not be especially welcome.

Shares information or comments about the work when it would be easier to refrain from being open about the situation.

d) Teamwork and Cooperation

Shares information to keep other team members up-to-date and enables them to do their jobs.

Is considered a “team player,” putting team objectives ahead of one’s personal agenda when working within a group setting.

Is willing to undertake work that is outside their own accountability to help the team achieve its objectives.

e) Organisational Awareness

Recognises and/or uses the formal structure or hierarchy of an organisation (internal & external).

Understands chain of command, positional power, rules and regulations, policies and procedures, etc.

f) Analytical Thinking

Breaks problems into simple lists of tasks or activities without assigning values.

Makes a list of items with no particular order or set of priorities.

g) Information Seeking and Analysis

Asks direct questions to people who are directly involved in a situation/issue.

Uses available information.

Policy

The Development Bank of Southern Africa will endeavour to make appointments in line with its Employment Equity Policy and Plan. Applications from suitably qualified designated groups, especially people with disabilities, are encouraged.

The DBSA corporate culture fit requires clear, logical and analytical thinking grounded in good interpersonal skills, a sense of urgency and results orientated execution of duties. The ability to work collaboratively and finding practical yet innovative solutions is critical to success in a work environment that demands emotional resilience, accountability and responsible risk taking and management.

The DBSA reserves the right to amend or remove vacancies in line with organisational requirements.

All vacancies can be viewed on the DBSA website (www.dbsa.org) under Careers.

PLEASE APPLY HERE

CONTRACT MANAGER X 2

Details

Closing Date

2026/10/07

Reference Number

DBS260922-3

Job Title

Contract Manager X 2

Job Grade

00

Job Type Classification

Permanent

Location - Town / City

Midrand

Location - Province

Gauteng

Location - Country

South Africa

Job Profile (Downloadable)

Job Profile Contracts Manager Signed.pdf (0.66 Mb) - 9/23/2026 12:41:18 PM

Job Description

The Contact Manager provides operational and coordination support for the effective execution of contract management, procurement planning, and service provider performance reporting within the Infrastructure Delivery Division (IDD). The role supports the Team Leader by handling the high volume of contracts and projects, ensuring that key administrative, tracking, and reporting processes are executed efficiently, accurately, and in compliance with organisational and regulatory requirements.

Key Responsibilities

KEY PERFORMANCE AREAS

1. Contract Management

• Prepare and maintain accurate contract files and registers, tracking key milestones, deliverables, and expiry dates.
• Coordinate contract signature processes and support document filing, version control, and audit readiness.
• Liaise with internal teams and service providers to obtain documentation and inputs needed for contract execution.
• Provide contract management advice and support, in collaboration with IDD Legal, in the execution of project specific contracts and agreements between the Infrastructure Delivery Division (IDD) and professional service providers, contractors, suppliers, and third parties.
• Analyse contract terms, conditions, and obligations to ensure compliance with legislation, regulatory requirements, internal policies, and industry standards.
• Monitor and audit existing contracts, refer contract amendments, addenda, variations, etc., to IDD Legal and manage the full lifecycle of contract modifications.
• Conduct contract risk assessment and trend analysis and recommend mitigation strategies to safeguard organisational and project interests.
• Track and monitor contractor performance and compliance against contract deliverables, milestones, guarantees, insurance requirements, and other conditions precedent.
• Communicate contract obligations, implementation requirements, and updates to programme and project delivery teams. 
• Prepare and evaluate contractual claims (e.g., extensions of time, prolongation costs, acceleration costs, and professional service claims) and provide strategic input on contractor claims.
• Liaise with service providers and internal stakeholders on contractual matters such as delays, variations, extensions of time, and contractual compliance rules.
• Prepare and present management reports on contract status, performance, risks, and dispute resolutions.

2. Contract Performance Monitoring and Evaluation

• Facilitate the development and implementation of KPIs and performance measures for contracts, projects, and service providers.
• Monitor contract compliance, performance milestones, deliverables, service level agreements (SLAs), and contractual obligations.
• Conduct regular contract audits and performance reviews to identify risks, trends, variances, and underperformance.
• Analyse contractor and service provider performance data, including supporting evidence against KPIs and SLAs, and recommend or implement corrective action plans where required.
• Generate dashboards, reports, and performance insights to support informed decision-making and continuous improvement.
• Drive continuous improvement initiatives to enhance contract performance, compliance, governance, and value realisation.
• Coordinate and support the scheduling and facilitation of performance review sessions with internal stakeholders and service providers.

3. Procurement Planning Coordination

• Support procurement planning processes by coordinating inputs from internal project teams.
• Assist with document preparation for tenders and RFQs, ensuring completeness and formatting compliance.
• Maintain trackers of procurement timeliness, bid evaluations, and award progress
• Prepare supportive documentation for procurement reviews, internal governance forums, and audit checks.

4. Reporting and Contract Compliance

• Prepare accurate monthly, quarterly, and ad hoc reports on contract status, procurement progress, compliance matters, and service provider performance.
• Produce management dashboards, performance reports, and analytical insights by monitoring contract metrics, operational indicators, and governance requirements. 
• Analyse contract and operational data to identify trends, risks, variances, improvement opportunities, and strategic insights.
• Maintain accurate and up-to-date contract records, documentation systems, trackers, registers, and reporting tools.
• Monitor adherence to compliance requirements relating to contract documentation, record keeping, governance controls, and approval processes.
• Support governance submissions, management reviews, audits, and internal reviews through the preparation of accurate documentation, reports, and reporting inputs.
• Contribute to the implementation and enhancement of digital contract management systems, trackers, and reporting tools to improve process efficiency, data integrity, compliance monitoring, and reporting accuracy.

Key Measurements of Outputs

1. Adherence to contract governance and internal policy requirements achieved across all contracts.
2. Successful completion of internal and external audits with minimal findings and effective resolution of identified issues.
3. Percentage of contracts reviewed, processed, and administered within agreed turnaround times.
4. Accuracy, completeness, and maintenance of contract registers, tracking systems, filing structures, and supporting documentation.
5. Effectiveness of contractor and service provider performance monitoring against contractual obligations, milestones, KPIs, and SLAs.
6. Timely production and quality of contract performance dashboards, audit reports, governance reports, and management reporting outputs.
7. Percentage of identified contract-related risks mitigated through proactive legal, commercial, and operational interventions.
8. Reduction in contract administration issues, compliance gaps, and documentation deficiencies through proactive management and oversight.
9. Timeliness and quality of reporting inputs prepared for governance structures, audits, management reviews, and compliance submissions.
10. Continuous improvement in contract management processes, compliance monitoring, reporting accuracy, and operational efficiency.

Expertise & Technical Competencies

QUALIFICATIONS AND EXPERIENCE

Minimum Requirements

1. A Bachelor’s Degree in Law, Commerce, Supply Chain Management, Business Administration or related field.

Minimum Experience

• A minimum of 7 years’ experience in legal and contract drafting, contract management in an infrastructure or public sector procurement process.
• Experience working on high-volume infrastructure or construction projects.
• Experience in construction law.
• In-depth knowledge of the PFMA and Treasury Regulations.
• Knowledge of the JBCC, NEC, GCC, CIDB, FIDIC and other industry contracts.

Desirable Experience

• Postgraduate qualification in Contract Management
• Exposure to digital contract management or procurement systems

TECHNICAL COMPETENCIES

a) Knowledge of Contracts

• Monitors contractor compliance to identify, document and resolve potential or actual problems. Determine which contractual remedy, if any, applies and employ that remedy.
• Conducts post-award orientation, monitors contract performance and takes necessary action related to delays in contract performance.
• Evaluates the impact of selected issues to determine the need for top management involvement.

b) Procurement Services

• Detailed understanding of relevant procurement processes and procedures.
• Thorough knowledge of local vendors for a specific area of procurement.
• Collects and analyses relevant market information.
• Develops terms of reference, prepares proposal request documents.
• Extensive knowledge of the offer soliciting process, tendering process, evaluation of bids, negotiation, and award process.
• Generates appropriate documents and reports for effective decision making.

c) Business Acumen

• Aligns current actions with organisation goals.
• Develops work plans that prioritise work in alignment with business goals.
• Acts in accordance with established organisation objectives or goals.

d) Reporting

• Designs / customises reports to meet user needs.
• Prepares complex or tailored reports, gathers information from a variety of sources, analyses, and includes in a report.
• Keeps standard reports under review and proposes improvements to meet user needs.

e) Project Management

• Demonstrates a practical knowledge of project management principles and techniques.
• Plans, defines, and manages projects within a department or area.
• Identifies resources required and their appropriate role and skills.
• Assists in the management of projects where the objectives, milestones, and time scales have been defined.

Required Personal Attributes

BEHAVIOURAL COMPETENCIES

a) Achievement Orientation

• Delivers work on time and quality and follows through on agreed commitments.
• Views new work experiences as an opportunity for growth.
• Reacts immediately to overcome setbacks and/or obstacles to meet goals.
• Recognises and acts upon current opportunities.

b) Analytical Thinking

• Breaks problems into simple lists of tasks or activities without assigning values.
• Makes a list of items with no particular order or set of priorities.

c) Attention to Details

• Double-checks the accuracy of information or work.
• Ensures that the work produced doesn’t contain any errors.

d) Information Seeing and Analysis

• Investigates the problem or situation beyond routine questioning.
• Breaks down problems into simple lists of tasks or activities.

e) Organisational Awareness

• Recognises and/or uses the informal structure of an organisation.
• Recognises key actors, decision-influencers, etc. and applies this knowledge when formal structure does not work as well as desired.

*The KPA’s, competencies, and relationships listed in this document are not exhaustive, and the incumbent will be expected to undertake additional duties within their capacity to meet the needs of business and/or the business unit.

Policy

The Development Bank of Southern Africa will endeavour to make appointments in line with its Employment Equity Policy and Plan. Applications from suitably qualified designated groups, especially people with disabilities, are encouraged.

The DBSA corporate culture fit requires clear, logical and analytical thinking grounded in good interpersonal skills, a sense of urgency and results orientated execution of duties. The ability to work collaboratively and finding practical yet innovative solutions is critical to success in a work environment that demands emotional resilience, accountability and responsible risk taking and management.

The DBSA reserves the right to amend or remove vacancies in line with organisational requirements.

All vacancies can be viewed on the DBSA website (www.dbsa.org) under Careers.

PLEASE APPLY HERE