DEVELOPMENT BANK OF SOUTHERN AFRICA (DBSA) VACANCIES

DEVELOPMENT BANK OF SOUTHERN AFRICA (DBSA)

EXECUTIVE COORDINATOR

Details

Closing Date

2026/10/27

Reference Number

DBS261015-1

Job Title

Executive Coordinator

Job Grade

16

Job Type Classification

Permanent

Location - Town / City

Midrand

Location - Province

Gauteng

Location - Country

South Africa

Job Profile (Downloadable)

Executive Coordinator _Job Profile September 2026 IDD Final (002).docx (002).pdf (367.81 kb) - 10/15/2026 8:45:36 AM

Job Description

The Executive Coordinator provides strategic, operational, financial and governance support to the Group Executive by coordinating divisional planning, monitoring key projects and programmes, supporting budget preparation, enabling financial oversight in liaison with the Finance Division, and ensuring the effective flow of executive correspondence, reports and governance submissions. The role operates as a central coordination point for the division by consolidating management inputs, tracking operational and financial performance, supporting timely executive decision-making, and ensuring that divisional plans, priorities and delivery initiatives align with the Bank’s Decadal Strategy.

Key Responsibilities

1. Strategic and Operational Planning Alignment

• Coordinate the development of the division’s short- and long-term plans, planning sessions and final divisional plan, ensuring clear alignment with the corporate plan, the Bank’s Decadal Strategy, its strategic priorities and intended development outcomes.
• Coordinate and consolidate inputs for the preparation and alignment of the Divisional Balanced Scorecard (BSC) and provide support in drafting the final draft.
• Monitor and track the division's performance against the balanced scorecard and provide reports on tracking progress, critical areas of improvement and priorities to ensure targets are achieved.
• Translate relevant Decadal Strategy priorities into divisional initiatives, delivery milestones, performance indicators and resource requirements, and coordinate reporting on progress, dependencies, risks and corrective actions.
• Monitor progress of strategic initiatives and recommend adjustments where necessary.
• Coordinate the preparation, consolidation and monitoring of the division’s budget in consultation with the Group Executive, divisional management team and Finance Division, ensuring that financial plans align with divisional priorities, approved targets and governance requirements.
• Provide coordination support to the Group Executive to manage various strategic initiatives and special projects on behalf of the Division.
• Conduct research and keep abreast of topics affecting the division and prepare reports for decision-making purposes.
• Analyse and interpret inputs, data and reports from the divisional management team, unit heads and project leads to prepare dashboards, summaries and executive reports that highlight progress, financial performance, risks, decisions required and areas of concern.
• Compile and distribute divisional reports, presentations, operational updates and correspondence on behalf of the Group Executive, ensuring that the Group Executive is kept informed of key responses, decisions, escalations and commitments.
• Implement systems, processes and procedures to improve the division's administrative efficiency, effectiveness and productivity.
• Act as a point of contact with staff and various stakeholders and provide insight on initiatives, projects and divisional activities.
• Coordinate the division's human resources activities, including the approval of human resource plans and ensuring that performance agreements are completed.

2. Financial Tracking and Reporting

• Collaborate with the Finance Division to monitor divisional financial performance, including project-related finances, inflows, outflows, payments, budget allocations and variances against approved plans.
• Track and monitor the invoice payment process, ensuring accuracy, timeliness, and compliance with financial policies.
• Prepare and deliver monthly reconciliation reports against Infrastructure Development Division (IDD) targets.
• Provide the Group Executive with divisional operations information, including progress on key projects and programmes, financial performance, operational risks, emerging issues and recommended actions.
• Compile and present clear, concise financial updates and progress reports to the Group Executive.

3. Governance Support and Risk Management

• Coordinate and provide support in the preparation, consolidation and quality assurance of the division’s submissions and reports to Exco, the Board, Board sub-committees, management committees and other governance forums.
• Track resolutions and ensure timely implementation of governance decisions.
• Arrange meetings to follow-up on key decisions and actions from the Board and Executive Management and ensure timely implementation and feedback is provided.
• Facilitate and coordinate the development and implementation of the risk register to provide an overview to the division's management team.
• Monitor the division's risk register and develop a risk matrix to evaluate and report on operational risks and risk mitigation actions implemented.
• Plan and schedule the performance of periodic management assurance reviews to assess the adequacy and effectiveness of the risk mitigation measures.
• Coordinate internal and external audit review processes and liaise with unit heads to consolidate feedback.
• Facilitate the development, management and monitoring of the division’s delegation of authority guidelines, ethics/declaration of interest requirements, committee requirements and charters, as well as board requirements.

4. Administrative and Operational Efficiencies

• Develop specific templates for the division for standardisation of reporting and administrative efficiency.
• Administer the document management system to secure/ store data and provide a platform for sharing division information.
• Work with the Group Executive to support the planning and execution of day-to-day work routines and key deliverables.
• Management of the office with specific reference to the following:
  o Provide secretariat support in key meetings and interactions to ensure the recording of decisions and follow-up;
  o Draft, send and respond to routine correspondence on behalf of the Group Executive, where authorised, and ensure that the Group Executive is informed of material responses, commitments and escalations; and
  o Provide inputs, review and quality assurance of all documents and reports.
• Facilitate and review procurement and tender documentation on behalf of the Group Executive, ensuring alignment with approved procurement processes, governance requirements, financial controls and divisional priorities.

5. Stakeholder Engagements

• Manage the Group Executive’s correspondence and engagements with high-level internal and external stakeholders, including Ministers, CEOs, clients, partners, service providers and consultants, ensuring that correspondence is appropriately prepared, responded to, escalated and reported to the Group Executive.
• Prepare presentations, relevant documents and briefing packs for engagements, including workshops, conferences, meetings and speaking engagements, ensuring that the Group Executive is appropriately briefed in consultation with subject matter experts and unit heads.
• Consolidate and compile inputs from unit heads to develop a stakeholder management framework for the division, which incorporates the engagement plan and reporting requirements for internal and external stakeholders.
• Oversee the management of partnership agreements with, amongst others, key stakeholders, partners, clients, service providers, and consultants.

Undertake other tasks as assigned by the Group Executive, from time to time.

Key Measurements of Outputs

• Timely consolidation and submission of accurate divisional reports, Exco packs, Board submissions, Board subcommittee documents and other governance reports.
• Accuracy, completeness and timeliness of divisional budget preparation, financial tracking, reconciliations and reporting in line with approved financial controls.
• Quality and confidentiality of correspondence and documentation.
• Compliance with governance, audit, and policy requirements.
• Effective coordination of divisional operations, strategic initiatives, management-team inputs and progress reporting to support executive decision-making.
• Demonstrated alignment of divisional plans, budgets, strategic initiatives and performance reporting with the priorities and intended outcomes of the Bank’s Decadal Strategy.
• Professionalism and efficiency of the executive office environment.
• Stakeholder satisfaction and responsiveness.
• Quality of presentations and reports.

Expertise & Technical Competencies

a) Project Management

• Demonstrates an understanding of the key principles of project management and carries out some aspects, such as defining objectives.
• Assists project management teams in an administrative capacity.

b) Data Collection and Analysis

• Understands where to locate internal data/information.
• Is able to collect and collate simple/readily available internal data.
• Can perform routine analyses according to protocols developed by others.
• Basic knowledge of statistical theories and methods.
• Distinguishes information that is not pertinent to a decision or solution.

c) Reporting

• Prepares standard reports on relevant subjects with guidance.
• Collates and conducts simple analyses of data for inclusion in a report.

d) Computer Literacy

• Is aware of the organisation's policies related to the use of computers and other technology.
• Applies the basic functionality of common software, such as word processing systems, to complete assigned tasks.
• Generally, knows how to use and maintain own office/workplace equipment.

e) Written Communication

• Writes clearly and concisely simple workrelated documents.
• Expresses simple ideas clearly in writing.
• Understands enough to independently handle most tasks in this area most of the time, but is supplied with direction for work objectives.

f) Verbal Communication

• Able to explain simple procedures or instructions to others in a clear way.
• Uses a limited range of words to meet simple spoken needs.

g) Business Acumen

• Understands business fundamentals.
• Analyses and comprehends organisational goals and strategies.
• Understands tactical business fundamentals in the public sector environment and incorporates them into decision-making.

h) Financial Acumen

• Demonstrates sound financial acumen by supporting divisional budget preparation, monitoring expenditure and variances, interpreting financial reports, liaising with the Finance Division and escalating financial risks or exceptions for executive attention.
• Able to use existing simple financial monitoring systems effectively to control revenues/costs of own area.
• Maintains a broad understanding of DBSA budgeting processes and timescales.

i) Planning and Organising

• Is relied on to help others plan and organise their workload.
• Uses effectively advanced time management processes to deal with high workloads and tight deadlines.
• Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
• Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning.

Minimum Qualification

• A Bachelor’s Degree in Finance, Accounting, Business Administration, Commerce, Project Management or a related field.

Minimum Experience

• A minimum of 8 years’ experience in executive coordination, divisional operations coordination, financial reporting, governance support or strategic support roles, including experience supporting C-suite executives or senior leadership.
• In-depth knowledge and experience in developing board-level reports and submissions.
• Strong experience in collaborating on solution design and coordinating strategic initiatives.
• In-depth experience in budget coordination, financial tracking, variance monitoring and financial reporting in liaison with a finance function.
• Experienced in consolidating the formulation and execution of business strategies.
• Demonstrated ability in planning and managing multiple projects concurrently, maintaining composure and focus under pressure to meet tight deadlines.
• Strong experience in fostering collaborative relationships with colleagues, staff, and external stakeholders, contributing effectively to high-performing professional teams.
• Experience in communicating (verbal and written) and drafting reports and presentations for Executives and Board level.
• Experience in coordinating, consolidating and tracking cross-functional projects and stakeholder engagements.

Desirable Requirements
1. Postgraduate Degree in Business Administration, Economics, Finance or Project Management.
2. Certification in Governance, Risk Management or Strategic Planning.
3. Familiarity with board and executive processes, compliance, and audit requirements.
4. Experience in a DFI or regulated financial services organisation or built environment organisation.
5. Familiarity with Public Finance Management Act (PFMA), King IV, and corporate governance frameworks.

*The KPA’s, competencies and relationships listed in this document, are not exhaustive, and the incumbent will be expected to undertake additional duties within their capacity to meet the needs of business and/or the business unit.*

Required Personal Attributes

a) Achievement Orientation

• Delivers work on time and quality and follows through on agreed commitments.
• Views new work experiences as an opportunity for growth.
• Reacts immediately to overcome setbacks and/or obstacles to meet goals.
• Recognises and acts upon current opportunities.

b) Attention to Detail

• Double-checks the accuracy of information or work.
• Ensures that the work produced doesn’t contain any errors.

c) Integrity

• Expresses what he/she is thinking even when the message may not be especially welcome.
• Shares information or comments about the work when it would be easier to refrain from being open about the situation.

d) Teamwork and Cooperation

• Shares information to keep other team members up-to-date and enables them to do their jobs.
• Is considered a “team player,” putting team objectives ahead of one’s personal agenda when working within a group setting.
• Is willing to undertake work that is outside their own accountability to help the team achieve its objectives.

e) Organisational Awareness

• Recognises and/or uses the formal structure or hierarchy of an organisation (internal & external).
• Understands chain of command, positional power, rules and regulations, policies and procedures, etc.

f) Analytical Thinking

• Breaks problems into simple lists of tasks or activities without assigning values.
• • Makes a list of items with no particular order or set of priorities.

g) Information Seeking and Analysis

• Asks direct questions to people who are directly involved in a situation/issue.
• Uses available information.

Policy

The Development Bank of Southern Africa will endeavor to make appointments in line with its Employment Equity Policy and Plan. Applications from suitably qualified designated groups, especially people with disabilities, are encouraged.

The DBSA corporate culture fit requires clear, logical and analytical thinking grounded in good interpersonal skills, a sense of urgency and results orientated execution of duties. The ability to work collaboratively and finding practical yet innovative solutions is critical to success in a work environment that demands emotional resilience, accountability and responsible risk taking and management.

The DBSA reserves the right to amend or remove vacancies in line with organisational requirements.

All vacancies can be viewed on the DBSA website (www.dbsa.org) under Careers.

CLICK TO APPLY

Click here to start customizing