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UNIVERSITY OF WITWATERSRAND (WITS) VACANCIES - 12 JUNE 2026
UNIVERSITY OF WITWATERSRAND (WITS)
SHORT COURSE DEVELOPMENT MANAGER – WITS PLUS
Location
Organization Name
Wits Plus (Pty) Ltd
Department Description
Description
Wits Plus, the University of the Witwatersrand’s dedicated short course provider, invites applications for the position of Short Course Development Manager.
This is a strategic management role responsible for leading the Wits Plus support of the development, quality assurance, and continuous improvement of Wits University short courses across all delivery modes (face-to-face, online, and blended). The successful candidate will play a central role in enhancing student learning journeys, optimizing short courses, advocating for adherence to international best practices in short course design, and ensuring the efficient delivery of high-quality short courses that meet the needs of working professionals and lifelong learners.
Brief Description
Key Responsibilities
• Manage the full course development lifecycle, including new course setup, kick-off meetings with the instructional design team, and milestone tracking.
• Identify and lead targeted course updates and redesigns for existing short courses, with a focus on improving the learning journey of all students.
• Oversee the review, update, and quality optimisation of short courses
• Develop and implement minimum criteria, templates, and onboarding frameworks for all short courses across every mode of delivery.
• Conduct final quality assurance reviews, in collaboration with the University academics, to ensure alignment with approved course Motivation documents.
• Maintain a robust tracking system for all short courses from approval through development to evaluation, including proactive escalation of challenges.
• Provide internal LMS setup support as needed.
• Collaborate with Subject Matter Experts (SMEs) and University academic leadership to address issues identified through Monitoring & Evaluation (M&E) processes.
• Drive innovation by identifying and advocating for the implementation of new pedagogical approaches and design methodologies for short courses.
• Contribute to cross-functional planning and portfolio management.
Minimum Requirements
• A Bachelor’s degree in Instructional Design, Educational Technology, Education, Curriculum Development, or a closely related field (a Master’s degree will be an advantage).
• At least five (5) years of relevant experience in instructional design or course development, with experience in as a team leader, senior specialist, or management role.
• Demonstrated expertise in managing end-to-end course development projects.
• Strong practical experience with Learning Management Systems, preferably Canvas but not essential.
• Proven ability to develop quality standards, templates, playbooks, and onboarding frameworks.
• Excellent project management, facilitation, and stakeholder engagement skills.
• Sound knowledge of adult learning principles, learning experience design, and quality assurance in higher education.
Desirable Requirements
• Experience in university short courses, continuing professional development (CPD), or executive education.
• Experience leading or coordinating instructional design teams or external specialists.
Should you not receive feedback from us within 30 days of the closing date, please accept that your application has been unsuccessful on this occasion.
Detailed Description
Job Requirements
Additional Details
How To Apply
Please note that applications have to be done through iRecruitment only. No hardcopies or emails should be submitted. Applications must be accompanied by:
• Cover letter
• Detailed CV, with contact details, including email addresses of 3 references
• Copies of qualifications
By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University’s Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University’s recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
Closing Date: 30 June 2026
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
DIGITAL MARKETING MANAGER
Location
Organization Name
Wits Plus (Pty) Ltd
Department Description
About the Role
Wits Plus is seeking a capable and results-driven Digital Marketing Manager to support the planning, coordination, implementation, and optimisation of digital marketing activities across both B2C and B2B markets. The role is responsible for managing day-to-day digital marketing performance, coordinating campaigns across paid, owned, and earned channels, supporting lead generation and
enrolment growth, and ensuring that digital marketing activity is aligned with the broader marketing and business development strategy. The successful candidate will report to the Director of Marketing and Business Development
and will work closely with internal team members, external agencies, and relevant business stakeholders. This role requires a practical understanding of digital marketing platforms, campaign performance, content coordination, analytics, and agency management.
Role Purpose
The Digital Marketing Manager is responsible for coordinating and optimising Wits Plus digital marketing activity to support brand visibility, lead generation, student enrolment, and business development growth. The role provides operational and performance support to the Director of Marketing and Business Development while ensuring that campaigns, suppliers, digital channels, and reporting processes are well managed and aligned to company priorities.
Brief Description
Key Responsibilities
1. Digital Marketing Planning and Campaign Management
• Support the development and implementation of digital marketing plans aligned to Wits Plus business objectives.
• Coordinate integrated digital campaigns across paid media, social media, email, website, SEO, and content channels.
• Manage campaign calendars, timelines, deliverables, and internal approvals.
• Ensure campaign messaging is clear, consistent, and aligned with the Wits Plus brand.
• Support marketing activity for both individual course enrolments and corporate or business development initiatives.
2. Paid Media and Performance Marketing
• Coordinate paid media activity across platforms such as Google Ads, Meta, and LinkedIn.
3. Website, SEO, and Content Coordination
• Work with external agencies or service providers to brief, monitor, and optimise paid campaigns.
• Review campaign targeting, creative performance, conversion results, and budget utilisation.
• Track key performance indicators, including reach, engagement, leads, conversions, cost per lead, and return on spend.
• Recommend campaign adjustments based on performance data and business priorities.
• Support the maintenance and optimisation of digital content across Wits Plus websites and landing pages.
• Coordinate updates to course pages, campaign landing pages, and lead generation forms.
• Work with internal stakeholders and agencies to improve search visibility, user experience, and conversion performance.
• Monitor website traffic, user behaviour, and organic search performance.
• Ensure digital content is accurate, relevant, up to date, and aligned with campaign objectives.
4. Analytics, Reporting, and Insights
• Monitor digital marketing performance using tools such as Google Analytics, platform dashboards, CRM reports, and campaign reports.
• Prepare regular digital marketing performance reports for the Director of Marketing and Business Development.
• Analyse campaign performance and provide practical recommendations for improvement.
• Track lead generation, conversion trends, campaign efficiency, and channel performance.
• Support data-informed decision-making across marketing and business development activities.
5. Budget and Supplier Coordination
• Support the management and tracking of digital marketing budgets.
• Monitors spend across digital campaigns and provide regular updates on budget utilisation.
• Liaise with agencies, freelancers, media partners, and other suppliers to ensure delivery against agreed scopes, timelines, and performance expectations.
• Assist with briefing suppliers, reviewing outputs, and coordinating revisions.
• Escalate delivery, quality, or performance concerns where required
6. Team Coordination and Internal Collaboration
• Provide day-to-day coordination and guidance to team members responsible for social media, design, and events-related marketing support.
• Work collaboratively with internal stakeholders to gather campaign requirements, content inputs, and performance feedback.
• Support alignment between marketing, business development, academic departments, and operational teams.
• Contribute to a collaborative, accountable, and performance-focused team culture.
7. B2C and B2B Marketing Support
• Support campaigns aimed at individual students, professionals, alumni, corporate clients, and business partners.
• Assist with lead generation initiatives for open-enrolment courses, short courses, executive education, and corporate training opportunities.
• Work with the Director of Marketing and Business Development to support pipeline development and market engagement.
• Contribute to market, competitor, and audience research to inform campaign planning and positioning.
8. Compliance and Brand Standards
• Ensure digital marketing activity complies with relevant data protection, advertising, and institutional requirements.
• Manage the Corporate Identity (CI) guide of the company.
• Support responsible use of personal data in accordance with POPIA and other applicable regulations.
• Maintain brand consistency across digital channels, campaign assets, and supplier outputs.
• Ensure marketing communications are accurate, professional, and appropriately approved
Qualifications and Experience
Essential Requirements
• Bachelor degree or relevant qualification in Marketing, Communications, Business, Commerce, Digital Marketing, or a related field.
• At least 5 years relevant experience in digital marketing, campaign coordination, or performance marketing.
• Practical experience managing or coordinating digital campaigns across multiple channels.
• Working knowledge of paid media platforms such as Google Ads, Meta, and LinkedIn.
• Experience using analytics tools to monitor and report on campaign performance.
• Experience working with agencies, suppliers, or external marketing partners.
• Good understanding of website content, SEO principles, email marketing, and digital lead generation.
• Strong written and verbal communication skills.
• Ability to manage multiple campaigns, deadlines, and stakeholders.
Advantageous Experience
• Experience in the education, training, professional development, or higher education sector.
• Experience supporting both B2C and B2B marketing campaigns.
• Experience working with CRM systems, marketing automation tools, or lead management processes.
• Experience with campaign landing pages, conversion tracking, and digital reporting dashboards.
• Exposure to budget tracking and supplier performance management.
Technical Knowledge and Skills
The successful candidate should have practical working knowledge of:
• Google Analytics or similar analytics platforms.
• Google Ads, Meta Ads, and LinkedIn campaign environments.
• SEO principles and website content optimisation.
• Email marketing and database segmentation.
• Social media management and reporting tools.
• CRM or lead management systems.
Core Competencies
• Campaign tracking, UTM links, conversion monitoring, and performance reporting.
• Microsoft Office or Google Workspace, especially Excel or Sheets for reporting.
• Strong planning and organisational ability.
• Analytical and performance-focused mindset.
• Good attention to detail.
• Ability to interpret data and translate it into practical recommendations.
• Strong stakeholder management skills.
• Ability to coordinate internal teams and external suppliers.
• Sound judgement and problem-solving ability.
• Strong written, verbal, and presentation skills.
• Ability to work under pressure and manage competing priorities.
• Collaborative and professional working style.
Personal Attributes
• Proactive and solutions oriented.
• Curious about digital trends and marketing performance.
• Comfortable working in a fast-paced, service-oriented environment.
• Accountable and delivery focused.
• Able to balance creativity with commercial and operational priorities.
• Committed to continuous improvement and measurable results.
Should you not receive feedback from us within 30 days of the closing date, please accept that your application has been unsuccessful on this occasion.
Detailed Description
Job Requirements
Additional Details
How To Apply
Please note that applications have to be done through iRecruitment only. No hardcopies or emails should be submitted.
Applications must be accompanied by:
• Cover letter
• Detailed CV, with contact details, including email addresses of 3 references
• Copies of qualifications
By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University’s Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University’s recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
Closing Date: 30 June 2026
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
TECHNICAL SUPERVISOR: FACILITIES
Location
Johannesburg,ZA
Organization Name
Operations and Facilities Management Department
Department Description
Purpose:
The Facilities Technical Manager (FTM) will be responsible for providing and managing an integrated property and facilities management support service in order to ensure a fit for purpose environment with the minimum of downtime, relating to supporting and facilitating the University’s academic, teaching, research, sport and residential program in so far as it is practical and reasonable relating to resources provided. He / she will be guided by university policies and procedures and will operate within these boundaries as directed by the Campus Facilities Manager.
Brief Description
Key responsibilities include the following:
• Implement and ensure that the maintenance strategies developed by the university to effectively address all areas of the maintenance portfolio. This will include the Planned Maintenance (PM’s), Corrective Maintenance (CM’s) as well as the Reactive Maintenance (RM’s) (breakdown and repairs)
• Prioritises and ensure that the maintenance work instructions issued by the Call Centre on behalf of the University is executed in time and to the University standards.
• Ensure that all work that is carried out by his / her section falls within the annual operational maintenance schedules
• Implement annual capital infrastructure equipment asset management plans relating to the proper servicing and maintenance of capital infrastructure equipment to ensure maximum life cycle and optimum operational costs.
• Oversee and ensure that the work is carried out by contractors working on the project, by implementing working specifications, procedures and instructions within time schedules and deliverables to meet with scope of work and targets set
• Make sure Service Level Agreements are met by all contractors working in his / her area of responsibility by inspecting work quality and progress and also ensure that all statuary requirements and University rules and regulations are complied with.
• The Facilities Technical Manager (FTM) must ensure that he / she liaises at all times with the Campus Facilities Manager relating to the execution of construction, maintenance and / or other work for which he / she is has been assigned to, in order to ensure that the Campus Facilities Manager (CFM) and the customer remains informed of progress, delays and / or potential negative impacts on the University’s teaching, research, sport and residential programs.
• Check and ensure that the financial documentation submitted by contractors complies with the guidelines as well as the rules and regulations of the University.
• The Facilities Technical Manager (FTM) will from time to time attend the customer forum for his / her assigned area of responsibility, in order to foster effective communication between PIMD and its customers. Ensure that the conditions of contract are met and executed by contractors, service providers and consultants appointed to undertake any work under his / her control within his / her assigned area of responsibility, and ensure that detailed and accurate records are kept in line with audit and financial management requirements.
• In support to the Campus Facilities Manager (CFM) and in liaison with the appointed Responsible Engineer, the Facilities Technical Manager (FTM) will ensure that all mandatory installations such as the lifts, hoists and pressure vessels are operated safely in compliance with the relevant legislation, including but not limited to, the Occupational Health and Safety Act, Machinery Act and relevant local authority bylaws, and to ensure that accurate and detailed records are kept, as prescribed by legislation.
• The Facilities Technical Manager (FTM) will, in so far as it is practical and reasonable, ensure that the area assigned to him / or her provides a safe and fit for purpose environment for use by the University community, inclusive of staff, students and visitors in pursuit of the University’s strategic objectives.
• Help and assist the appointed Occupational Health and Safety Officer for his / her area of responsibility to review the received Faculty, School and Departmental monthly safety reports and risk registers and in time attend to the remedial infrastructure maintenance related matters, to ensure risk mitigation.
• In support to the Campus Facilities Manager (CFM) and in collaboration with the appointed Utilities and Energy Manager, Responsible Engineer, GMR 2 appointee, he/she must ensure maximum business continuity through the planned ongoing maintenance of installed generator capacity within his / her assigned area of responsibility.
• The Facilities Technical Manager (FTM) must manage his / her office in such a manner as to always render an effective and efficient customer focused service.
• Facilities Technical Manager (FTM) must ensure that accurate and detailed records are kept of all warrantees, guarantees, commissioning certificates, certificates of compliance, and as built drawings etc. Assists Facilities Manager with negotiations and liaison with clients prior to commencement of work and during the maintenance being carried out if this is deemed necessary. He /she have to keep Campus Facilities Manager (CFM) informed of any changes or delays in scheduled maintenance work.
Requirements:
• Matric
• Certificate (from Global FM, University of Pretoria, University of Pretoria) in Facilities Management, Management Course Certificate, Finance Management Course Certificate and Project Management Certificate.
• Diploma
Required years of related experience:
• Eight (8) years of which four (4) would have been in a management capacity.
• Competencies (Knowledge, skills and behavior)
• Excellent interpersonal skills.
• Time management.
• Financial management, budgeting and procurement experience.
• Contract management.
• Strong leadership qualities, ability to motivate and manage a team.
• Conflict management.
Compliance/Statutory Requirements (Knowledge, Understanding and or training)
• Working knowledge of electrical, heating and ventilation, air conditioning systems,
• Strong project management experience, experience in infrastructure risk management
• Understanding of Occupational Health and Safety.
• The incumbent must have a clear understanding of construction processes and procedures and the management thereof.
Competencies (Knowledge, Skills, and Behaviors:
• Basic Literacy
• Good Communication skills (language and written)
• Ability to work unsupervised
• Good physical health and fitness
• Alertness and visual attention skills
• Ability to work and perform activities within a team
Detailed Description
Job Requirements
Additional Details
How To Apply
To apply:
Please submit a covering letter clearly indicating which post you are applying for, detailed CV with names, addresses, contact numbers and e-mail addresses of 3 referees.
External applicants are invited to apply, by registering your profile on the Wits i-recruitment platform located at https://irec.wits.ac.za and submitting your application.
Internal employees are invited to apply directly on Oracle by following the path: wits /Self Service application/” Apply for a job”
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise
Closing Date: 17 June 2026
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
ASSISTANT ANIMAL ATTENDANT.9.07
Location
Organization Name
Wits Research Animal Facility
Department Description
This position needs a dedicated, caring person to assist with animal husbandry, animal care and restraint procedures under supervision.
Brief Description
Key responsibilities
· Feed and provide water for animals.
· Observing all animals daily and reporting any sick animals. Basic welfare monitoring of animals.
· Clean animal cages/pens and tanks.
· Change bedding in cages/pens.
· Clean and maintain general upkeep of animal rooms, adjoining rooms and corridors.
· Use and care for equipment appropriately for carrying out duties; Assist with weighing animals.
· Perform any other tasks or activities which fall within the general functioning of the Wits Research Animal Facility, as directed by the Head of Department/Supervisor.
Brief Description
· Criteria to be addressed in covering letter
· State your opinion on animal-based research.
· State what work experience you have that you feel would qualify you for this job.
Requirements
· Grade 12
· Proficient in communicating, able to read and write in English.
· Minimum of 2 years’ experience working with animals.
Preferences
- Numeric and computer literate
- This position is based in Johannesburg
Detailed Description
Job Requirements
Additional Details
How To Apply
• To apply, please submit:
Ø a covering letter outlining your interest and suitability for the position of Animal Attendant
Ø A detailed CV, including contact details, names, telephone numbers and email addresses of 3 referees, including your recent / current Supervisor and or Line Manager via i-Recruitment: https://irec.wits.ac.za/
Ø Certified copies of qualifications addresses
Ø South African identity document or passport and permanent residence permit (where applicable)
• Only applications via the website will be considered for shortlisting. An interview will form part of the selection process.
• NB: The University will seek confidential referee reports for all shortlisted candidates. At least one referee must be the candidate’s current or most recent immediate supervisor or line manager.
• Please note: No appointment will be made without the receipt and satisfactory consideration of the required referee reports.
• By applying for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University’s Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University’s recruitment systems, conducting necessary background and reference checks including disciplinary and/or criminal records, and disclosing their personal information to university employees identified to take part in the selection and recruitment process. The Applicant consents to any processing of their personal information as may be required. The confidentiality of the Applicant's personal information will be maintained.
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
RESEARCH ADMINISTRATOR.4.05 - AD.09
Location
Johannesburg,ZA
Organization Name
Centre of Excellence in Mathematical and Statistical Sciences
Department Description
FACULTY OF SCIENCE
DSTI-NRF CENTRE OF EXCELLENCE IN MATHEMATICAL AND STATISTICAL SCIENCES (COE-MASS)
DSTI-NRF CENTRE OF EXCELLENCE IN PALAEOSCIENCES (GENUS)
RESEARCH ADMINISTRATOR: COMMUNICATION & EVENTS - GRADE AD09
The Centre of Excellence in Mathematical and Statistical Sciences (CoE-MaSS) and the Centre of Excellence In Palaeosciences (Genus) is seeking a skilled and proactive Research Administrator: Communications & Events to support its communications strategy, stakeholder engagement activities, and research-related events. This role is ideal for a dynamic communicator with strong organisational skills and a passion for promoting research excellence. This is a 100% fixed-term position until 31 July 2027 with an option to renew subject to grant funding and incumbent performance, with 60% for the CoE-MaSS and 40% for GENUS.
Brief Description
Minimum Requirements:
· An Honours degree in Communications, Marketing, Journalism, or a related field.
· 2–5 years’ experience in communications, PR, digital media, or events coordination (experience in higher education or research environments is advantageous).
· Demonstrated experience producing content, managing social media platforms, and coordinating events.
· Excellent writing skills and a strong eye for detail.
Key Responsibilities:
1. Public Relations & Communications
· Compile, manage, and distribute CoE MaSS/GENUS communications—including the weekly newsletter—to relevant stakeholders.
· Update and maintain website content (events, funding calls, news items) in consultation with the CoE Manager.
· Manage and monitor CoE MaSS/GENUS social media platforms (Facebook, LinkedIn, X, YouTube) in line with the Centre’s Media Plan.
· Oversee the editing, quality review, and uploading of Seminar Series videos to the CoE-MaSS YouTube channel.
· Liaise with internal units (marketing, communications, printing) and external partners on media and communication matters.
· Connect CoE-MaSS/GENUS research outputs with media opportunities; draft and distribute media¿ready content where needed.
· Build, update, and maintain a database of media and communications contacts across sectors.
· Monitor the communications environment and alert the Manager/Director to potential opportunities, risks, or emerging issues.
2. Events Management
· Coordinate, schedule, and promote the CoE-MaSS Weekly Research Seminar Series.
· Support the hosting of visiting speakers and guests, including logistical arrangements.
· Coordinate venues, facilities, equipment, and documentation for CoE-MaSS/GENUS events.
· Manage the ordering and distribution of branded promotional materials and gifts.
· Liaise with stakeholders (researchers, partners, industry, and the public) for co¿hosted events and provide full event support.
3. Reports and publications
· Provide administrative support for possible joint grant applications to funders (e.g. NRF, philanthropic agencies, etc.) as required
· Compile relevant events/media/communication information required for reports
4. Other
· Perform other tasks or activities which fall within the general functioning of the CoE as determined by the Manager and/or Director of the CoE to further the aims of the Centre
Technical Skills Required:
· Website Content Management (WordPress)
· Social media management (Facebook, LinkedIn, X, YouTube)
· Social media analytics & scheduling tools
· Newsletter/email distribution platforms
· YouTube Studio (uploads, metadata, optimisation)
· Basic SEO for digital content
· Canva/Adobe Express or similar design tools
· Excel/Sheets for databases, tracking and administration
· Event scheduling/project management tools (Outlook, Teams, Planner, Trello)
· Microsoft Office Suite (Word, PowerPoint, Excel)
Key Competencies:
· Excellent written and verbal communication skills.
· Strong organisational and time management abilities.
· Ability to translate complex academic material for general audiences.
· Proactive problem-solving with the ability to work independently and in teams.
· Professionalism, confidentiality, and exceptional interpersonal skills.
· Ability to build and maintain strong stakeholder relationships.
· Adaptability and readiness to respond to fast-moving communication needs.
Detailed Description
Job Requirements
Additional Details
How To Apply
Applications: Only applicants who meet the minimum requirements should apply by submitting a cover letter accompanied by a detailed curriculum vitae, certified copies of all educational qualifications and identity document with names and email addresses of 3 referees.
Only SA citizens & SA Permanent Residents will be considered, due to this publicly funded DSTI-NRF grant.
To apply: Internal applicants are invited to apply directly on Oracle by following the path: iWits /Self Service Applications/ “Apply for a job”. External applicants are invited to apply by registering their profile on the Wits i-Recruitment platform located at https://irec.wits.ac.za and submitting applications.
Shortlisted candidates will be subjected to a competency assessment before interview.
Closing date: 15 June 2026
éCommitted to excellence and equity
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
SENIOR SYSTEMS ADMINISTRATOR
Location
Johannesburg,ZA
Organization Name
Operations and Facilities Management Department
Department Description
The main purpose of this position is:
To lead, govern and maintain the technical, functional and data integrity of the University’s Integrated Workplace Management System (IWMS), including the Archibus platform, AutoCAD/Revit integrations, HEMIS data, and Computerised Maintenance Management System (CMMS) workflows.
Brief Description
Key responsibilities include the following:
• Manage annual budgeting for Archibus licensing, maintenance and renewal contracts.
• Compile cost estimates for system upgrades, training, and ICT infrastructure requirements.
• Validate invoices and vendor service reports.
• Manage system licensing, renewals, vendor liaison, and escalation
• Lead and manage the overall IWMS environment including all Archibus modules.
• Configure user roles, permissions, and workflows in alignment with governance policy.
• Ensure 99%+ uptime through proactive system maintenance, patches and upgrades.
• Manage integrations with Oracle HR/Finance, AutoCAD/Revit, and CMMS systems.
• Develop system documentation, configuration manuals, and process maps.
• Develop PowerBI/Excel dashboards for operations, space and maintenance.
• Ensure compliance with DHET HEMIS requirements and internal audits.
• Approve data architecture and validation rules for spatial, maintenance and asset data.
• Oversee data migration, reconciliation and version control.
• Audit “as-built” accuracy and approve SmartClient updates.
• Consolidate monthly and annual IWMS performance reports.
• Implement data governance framework.
• Lead training sessions, produce manuals and knowledge base articles.
• Manage support tickets and escalation workflows.
• Run user-engagement forums to enhance system adoption.
• Coach Systems Administrator and Workspace Officer.
• Serve as primary system liaison between ICT, Planning, CPD, Operations and Finance.
• Ensure high availability and reliability of system data for decision-makers.
• Supervise and mentor the Systems Administrator and Workspace Officer.
• Keep abreast of developments in Archibus, IWMS and FM technologies
• Introduce automation, new integrations, and enhanced workflows.
Requirements:
• Grade 12
• Diploma NQF 6 or Degree in Information Technology, Computer Science, Engineering, or similar.
• Advantage: Archibus Administration Certification, Revit or AutoCAD integration certification
• Minimum 3–5 years’ experience in systems or database administration
• Proven experience in IWMS / Archibus platform management
• Experience with AutoCAD, Revit, or SmartClient integration
• Experience managing data governance and user permissions
• Experience in facilities, maintenance, or property information systems
Technical Competencies
• Advanced Archibus platform administration (Space, HEMIS, Assets, CMMS, Projects)
• Workflow configuration, data mapping, and process automation
• Integration oversight between Archibus, Oracle HR/Finance, Revit, and CMMS systems
• Data validation, auditing, and quality assurance
• Database security, backups, and change control procedures
• Knowledge of ICT system architecture and APIs
• Advanced MS Excel and data visualisation (PowerBI/Tableau)
• Version control and documentation management
Competencies (Knowledge, skills and behavior)
• Strategic systems thinking and problem-solving ability
• Excellent analytical and reporting skills
• Strong communication and stakeholder engagement ability
• Organised and deadline-driven with attention to detail
• Ability to lead a small team and mentor others
• Collaborative working style and service orientation
• Resilience and adaptability to changing technologies
Compliance/Statutory Requirements (Knowledge, Understanding and or training)
• Familiarity with DHET HEMIS space classification and reporting frameworks
• Understanding of data protection and information security principles
• Awareness of SANS building standards and spatial data standards
Detailed Description
Job Requirements
Additional Details
How To Apply
To apply:
Please submit a covering letter clearly indicating which post you are applying for, detailed CV with names, addresses, contact numbers and e-mail addresses of 3 referees.
External applicants are invited to apply, by registering your profile on the Wits i-recruitment platform located at https://irec.wits.ac.za and submitting your application.
Internal employees are invited to apply directly on Oracle by following the path: wits /Self Service application/” Apply for a job”
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise
Closing Date: 15 June 2026
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.