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UNIVERSITY OF KWAZULU NATAL (UKZN) VACANCIES
UNIVERSITY OF KWAZULU NATAL (UKZN)
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representativity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity plan
REGISTRAR’S DIVISION
ADMINISTRATIVE OFFICER
TIMETABLING & VENUE BOOKINGS
STUDENT ACADEMIC ADMINISTRATION
(PEROMNES GRADE 10)
WESTVILLE
(ONLY INTERNAL CANDIDATES WILL BE CONSIDERED)
REF NO.: SAA05/2025
The incumbent will:-
- Attend to venue booking requests and produce weekly reports for distribution
- Create, maintain and publish lecture timetables, examination timetables
- Attend to ITS/Celcat upload/download
- Administer the invoicing system and reconcile monthly bookings.
Minimum Requirements:
• Grade 12 plus a 1-year relevant qualification
• Three (3) years’ relevant experience
• Experience in the application of timetabling / scheduling software
• High level computational ability, with a demonstrable ability to think logically and analytically
• Experience in ITS or similar software (database).
• Customer service orientation
• Sound communication and interpersonal skills to deal with persons at all levels, in person, via email, or telephone
• Knowledge of University degree structures and College offerings.
Inquiries and details regarding this post, as well as requests for a job profile, may be directed to Mrs Cynthia Mbuli or e-mail: mbulic@ukzn.ac.za.
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is 18 February 2025.
The University, however, reserves the right in special circumstances to accept late applications or extend the above date to facilitate further searches.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za.
Completed forms must be accompanied by a curriculum vitae formatted to include each minimum requirement as stated in the advertisement, together with supporting documents where applicable.
All Applications must be sent to E-mail address recruitment-ctm@ukzn.ac.za.
The advert reference number must be clearly stated in the subject line.
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavour to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representativity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity plan
REGISTRAR’S DIVISION
ADMINISTRATIVE OFFICER
TIMETABLING & VENUE BOOKINGS
STUDENT ACADEMIC ADMINISTRATION
(PEROMNES GRADE 10)
WESTVILLE
(ONLY INTERNAL CANDIDATES WILL BE CONSIDERED)
REF NO.: SAA05/2025
The incumbent will:-
- Attend to venue booking requests and produce weekly reports for distribution
- Create, maintain and publish lecture timetables, examination timetables
- Attend to ITS/Celcat upload/download
- Administer the invoicing system and reconcile monthly bookings.
Minimum Requirements:
• Grade 12 plus a 1-year relevant qualification
• Three (3) years’ relevant experience
• Experience in the application of timetabling / scheduling software
• High level computational ability, with a demonstrable ability to think logically and analytically
• Experience in ITS or similar software (database).
• Customer service orientation
• Sound communication and interpersonal skills to deal with persons at all levels, in person, via email, or telephone
• Knowledge of University degree structures and College offerings.
Inquiries and details regarding this post, as well as requests for a job profile, may be directed to Mrs Cynthia Mbuli or e-mail: mbulic@ukzn.ac.za.
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is 18 February 2025.
The University, however, reserves the right in special circumstances to accept late applications or extend the above date to facilitate further searches.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za.
Completed forms must be accompanied by a curriculum vitae formatted to include each minimum requirement as stated in the advertisement, together with supporting documents where applicable.
All Applications must be sent to E-mail address recruitment-ctm@ukzn.ac.za.
The advert reference number must be clearly stated in the subject line.
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavour to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representativity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
CENTRAL STUDENT RECORDS OFFICE
ADMINISTRATIVE OFFICER: CENTRAL STUDENT RECORDS
(PEROMNES GRADE 10)
STUDENT ACADEMIC ADMINISTRATION
REGISTRAR DIVISION
WESTVILLE CAMPUS
(ONLY INTERNAL CANDIDATES WILL BE CONSIDERED)
REFERENCE NO.: SAA04-2025
The Central Student Records Section of the Student Academic Administration department is responsible for Student Records, verification of qualifications, certification, Students’ files, and Repository.
The section wishes to appoint a motivated and experienced Administrative Officer to join the Student Records Team to serve the growing number of students, alumni, external stakeholders, and staff.
In this position, an incumbent will be key in rendering efficient, effective, and expeditious administrative service to meet project deadlines and allocated turnaround times.
Minimum Requirements :
Grade 12 and a 1-year relevant qualification
3 years Relevant Experience in Student Records.
Proven Appropriate Computer Skills
Knowledge of ITS Integrator or similar.
Work experience in the higher education environment.
Experience in Customer/Client relations in Student Records environment.
Inquiries and details regarding this post, as well as requests for a job profile, may be directed to Mrs Cynthia Mbuli or e-mail: mbulic@ukzn.ac.za.
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is 17 February 2025.
The University, however, reserves the right in special circumstances to accept late applications or extend the above date to facilitate further searches.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za.
Completed forms must be accompanied by a curriculum vitae formatted to include each minimum requirement as stated in the advertisement, together with supporting documents where applicable.
All Applications must be sent to E-mail address recruitment-ctm@ukzn.ac.za.
The advert reference number must be clearly stated in the subject line.
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavour to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representativity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity plan
GENERAL ENQUIRIES OFFICE
ASSISTANT ADMINISTRATIVE OFFICER:
(PEROMNES GRADE 11)
STUDENT ACADEMIC ADMINISTRATION
REGISTRAR DIVISION
HOWARD COLLEGE CAMPUS
(ONLY INTERNAL CANDIDATES WILL BE CONSIDERED)
REFERENCE NO.: SAA03-2025
Student Academic Administration wishes to appoint a motivated Assistant Administrative Officers on the Howard campus.
The incumbent will need above average organisational skills, written and verbal communication skills and have the ability to work under pressure. Strong customer services skills will be essential for this position.
The key responsibilities include sole responsibility for general student enquiries relating to applications, registration, student records, examinations and graduation
The incumbents will also assist in the management of the twice-yearly examinations on the respective campuses.
MINIMUM REQUIREMENTS:
• A matric certificate (NSC certificate) plus a one-year qualification in office management or administration.
• Two years’ experience in a University student administration environment
• Experience in the management of examinations
• Experience in ITS or similar University student administrative system software
• Proficiency in the Microsoft packages (Word, Excel, Outlook, Teams)
Inquiries and details regarding this post, as well as requests for a job profile, may be directed to Mrs Cynthia Mbuli or e-mail: mbulic@ukzn.ac.za.
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is 14 February 2025.
The University, however, reserves the right in special circumstances to accept late applications or extend the above date to facilitate further searches.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za.
Completed forms must be accompanied by a curriculum vitae formatted to include each minimum requirement as stated in the advertisement, together with supporting documents where applicable.
All Applications must be sent to E-mail address recruitment-ctm@ukzn.ac.za.
The advert reference number must be clearly stated in the subject line.
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavour to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representativity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity plan
GENERAL ENQUIRIES OFFICE
ASSISTANT ADMINISTRATIVE OFFICER:
(PEROMNES GRADE 11)
STUDENT ACADEMIC ADMINISTRATION
REGISTRAR DIVISION
HOWARD COLLEGE CAMPUS
(ONLY INTERNAL CANDIDATES WILL BE CONSIDERED)
REFERENCE NO.: SAA03-2025
Student Academic Administration wishes to appoint a motivated Assistant Administrative Officers on the Howard campus.
The incumbent will need above average organisational skills, written and verbal communication skills and have the ability to work under pressure. Strong customer services skills will be essential for this position.
The key responsibilities include sole responsibility for general student enquiries relating to applications, registration, student records, examinations and graduation
The incumbents will also assist in the management of the twice-yearly examinations on the respective campuses.
MINIMUM REQUIREMENTS:
• A matric certificate (NSC certificate) plus a one-year qualification in office management or administration.
• Two years’ experience in a University student administration environment
• Experience in the management of examinations
• Experience in ITS or similar University student administrative system software
• Proficiency in the Microsoft packages (Word, Excel, Outlook, Teams)
Inquiries and details regarding this post, as well as requests for a job profile, may be directed to Mrs Cynthia Mbuli or e-mail: mbulic@ukzn.ac.za.
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is 14 February 2025.
The University, however, reserves the right in special circumstances to accept late applications or extend the above date to facilitate further searches.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za.
Completed forms must be accompanied by a curriculum vitae formatted to include each minimum requirement as stated in the advertisement, together with supporting documents where applicable.
All Applications must be sent to E-mail address recruitment-ctm@ukzn.ac.za.
The advert reference number must be clearly stated in the subject line.
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavour to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representativity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
APPLICATIONS AND INFORMATION OFFICE
SENIOR ADMINISTRATION OFFICER
(PEROMNES GRADE 9)
STUDENT ACADEMIC ADMINISTRATION
REGISTRAR DIVISION
HOWARD COLLEGE CAMPUS
(ONLY INTERNAL CANDIDATES WILL BE CONSIDERED)
REFERENCE NO.: SAA01-2025
The Application and Information Office wishes to appoint a Senior Administration Officer.
The key responsibilities of the incumbent include Managing the CAO application Process; daily uploads from CAO, correction of errors, maintaining conversion ITS/CAO conversion table, opening and registration of new users, liaison with CAO, IS-support, ITS and all users, trouble shooting on CAO and ITS. Maintain tables in ITS database (high schools, quantiles and postal codes), Provide support to users University-wide by running reports, list set up letters on lcomms and send out Welcome letters from CAO, ITS and SMS, Matric Verification. Creating system letter on ITS. Financial control: Purchasing of Office supplies, refunds, liaison with cashiers and student fees, signatures of student fees and refunds, CAO/ITS application fee reconciliation. Staff training on ITS and CAO systems (data capturing, ITS and SMS letters (updating and printing). Assists with training and supervision of temporary staff. Staff Commissioner of Oath.
MINIMUM REQUIREMENTS:
• Grade 12 (Matric)
• A relevant 3-year degree or diploma
• 3 years' Experience Application System (ITS)
• Knowledge of UKZN University Structure
• Experience in Staff Supervision and Training
• Experience in-depth CAO Application System
• Proficiency in MS word, Microsoft Outlook and MS Excel
Inquiries and details regarding this post, as well as requests for a job profile, may be directed to Mrs Cynthia Mbuli or e-mail: mbulic@ukzn.ac.za.
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is 14 February 2025.
The University, however, reserves the right in special circumstances to accept late applications or extend the above date to facilitate further searches.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za.
Completed forms must be accompanied by a curriculum vitae formatted to include each minimum requirement as stated in the advertisement, together with supporting documents where applicable.
All Applications must be sent to E-mail address recruitment-ctm@ukzn.ac.za.
The advert reference number must be clearly stated in the subject line. Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavour to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.
The University of KwaZulu-Natal (UKZN) is committed to meeting the objectives of Employment Equity to improve representativity within the Institution. Preference will be given to applicants from designated groups in accordance with our Employment Equity Plan.
APPLICATIONS AND INFORMATION OFFICE
ADMINISTRATIVE OFFICER: DATA CAPTURER
(PEROMNES GRADE 10)
STUDENT ACADEMIC ADMINISTRATION
REGISTRAR DIVISION
HOWARD COLLEGE CAMPUS
(ONLY INTERNAL CANDIDATES WILL BE CONSIDERED)
REFERENCE NO.: SAA02-2025
The Application and Information Office wishes to appoint an Administrative Officer: Data Capturer in the Applications and Information Office.
The Main Responsibilities include Planning and coordination of roadshows, Administration and coordination of projects, Development of report and submission (Stats). Student and study leadership support. Administration of Application process. Coordinate the application process between UKZN and the Central Applications Office (CAO) for undergraduate- -first-time South African, undergraduate returning students, non-degree purposes, short-term studies, as well as all postgraduate returning and new South African and international applications. Manage and maintain the inquiries telephonically and mailbox for all university applications. E- Filing process link between paper information and computer data and system storage. Manage and maintain an E-Filing system that performs qualitative and quantitative analysis of scanned document images. Training and supervision of temporary staff.
MINIMUM REQUIREMENTS:
• Grade 12 with 1Year Post Matriculation Qualification.
• 3 years' Relevant Experience in Application System (ITS)
• Knowledge of UKZN University Structure
• Experience in Staff Supervision and Training
• Experience Student Application Process
• Proficiency in MS Word, Microsoft Outlook, and MS Excel operation
Inquiries and details regarding this post, as well as requests for a job profile, may be directed to Mrs Cynthia Mbuli or e-mail: mbulic@ukzn.ac.za.
Appointment to this position will be on the January 2018 Conditions of Service.
The total remuneration package offered includes benefits.
The closing date for receipt of applications is 14 February 2025.
The University, however, reserves the right in special circumstances to accept late applications or extend the above date to facilitate further searches.
Applicants are required to complete the relevant application form which is available on the Vacancies website at www.ukzn.ac.za.
Completed forms must be accompanied by a curriculum vitae formatted to include each minimum requirement as stated in the advertisement, together with supporting documents where applicable.
All Applications must be sent to E-mail address recruitment-ctm@ukzn.ac.za.
The advert reference number must be clearly stated in the subject line.
Kindly note that the University of KwaZulu-Natal (“the University”) is required to process any Personal Information (as defined by the Protection of Personal Act, 2013 “POPIA”) submitted by candidates when applying for positions at the University. The provision of the Personal Information is a requirement in terms of the University’s recruitment and selection process. The retention of any personal information is as a consequence of the University being bound by legislative requirements and / or good governance practices as well as record keeping for statistical purposes. The University will endeavor to ensure that the appropriate security measures are in place and implemented for both electronic and paper-based formats that are used for processing of the personal information recorded through this recruitment and selection process.