TRANSPORT EDUCATION & TRAINING AUTHORITY (TETA) VACANCIES

​DEMAND AND ACQUISITION SPECIALIST (GAUTENG)
Reference Number TA-70
 
Description
KEY PERFORMANCE AREAS 

1. Provide Support to Stakeholders
1.1. Ensure the establishment of good working conditions with internal and external stakeholders;
1.2 Ensure establishment of good working relationships with Auditor-General staff, Internal Auditors and Finance staff;
1.3 Ensure that relevant information and support is provided to internal and external auditors as well as TETA managers and staff;
1.4 Provide procurement guidance and training to departments on demand and acquisition processes;
1.5 Assist with the compilation of reports for National Treasury and AGSA, like procurement variations, contracts expansions and extensions above 15% for goods and services and 20% for construction related works, Procurement Plans, Procurement Plan reports, as well as deviations above R1 000 000;
1.6 Provide procurement guidance and training to departments on demand and acquisition processes;
1.7 Ensure that all legislated reporting requirements in terms of this function are complied with.

2. Financial Reporting 
2.1. Ensure that invoices are submitted to finance for payment within agreed timeframes;
2.2. Ensure that invoices are reconciled with Purchase Orders and Contracts for corrections;
2.3. Ensure that expenditure is in line with budgeted and committed funds on the Purchase Orders;
2.4. Ensure that expenditure complies with the budget set as per Procurement Plan, bid document pricing schedule and purchase orders;
2.5. Check and inspect Invoice Control Registers regularly.

3. Drive Bid Committees 
3.1. Assist with the establishment of TETA Bid committee (Bid Specification, Bid Evaluation and Bid Adjudication Committees);
3.2. Assist with the compilation of roster for Bid Committees;
3.3. Assist with ensuring that Bid Specification and Evaluation Committee meetings are efficiently managed.

4. Assist with the implementation of Demand Management and Planning
4.1. Coordinate annual demand management processes and procurement planning with all departments;
4.2. Assist with ensuring that National Treasury Instructions, directives and Practice Notes are complied With;
4.3. Ensure analysis and selection of the best sourcing strategies for identified TETA requirements above the quotation threshold of R1m;
4.4. Assist with the introduction of new motivations for requests that comply with SCM prescripts to eliminate audit findings. 

5. Assist with the implementation of Acquisition Management
5.1. Assist with the development and maintenance of a compliant acquisition management system;
5.2. Manage acquisition of goods and services through competitive, transparent, and compliant procurement methods;
5.3. Ensure that requests for proposals/bids are properly sourced and that bids/tenders are advertised on the national Treasury website and print media;
5.4. Ensure that there are procedures implemented to administer contracts and the outcomes prior to the authorisation of payment certificate;
5.5. Assist the SCM Manager with the development of compliant TORs to serve in Bid Specification Committee and Bid Adjudication Committee;
5.6. Assist with the provision of quality assurance of the Request for Bid (RFB) documents before Publication;
5.7. Assist with ensuring that tender briefing sessions are properly managed;
5.8. Assist with the management of Tender Closing processes;
5.9. Facilitation of pre - compliance evaluation for all Bid Proposals received;
5.10. Handle advertisements of received bids and winning bids on TETA website and E-Tender Portal
5.11. Ensure that unsuccessful notification letters are drafted and sent to all unsuccessful bidders;
5.12. Ensure that service providers recommended for appointment are registered with CSD and are tax Compliant;
5.13. Assist in the drafting and vetting facilitation of Supplier/Service provider contracts;
5.14. Manage acquisition of goods and services through competitive, transparent, and compliant  procurement methods;
5.15. Manage the contract management module in the Tender Portal.

6 Assist with implementation of Logistics, Disposal and Facilities Management
6.1 Assist with ensuring that building facilities are properly sourced and maintained;
6.2 Ensure support to Corporate Services in relation to compliance with OHS Act;
6.3 Assist with ensuring that TETA’s vehicle/s is/are properly maintained and serviced;
6.4 Assist with the maintenance of effective inventory and disposal management systems;
6.5 Assist with continuous updating of the Excel spreadsheet for inventory stock items (Issues/Receipts);
6.6 Assist with the validation of identified obsolete, redundant and unserviceable assets for disposal.

7 Supply Chain Performance Management
7.1 Assist in ensuring that SCM objectives and timeframes are achieved;
7.2 Manage acquisition of goods and services through competitive, transparent, and compliant procurement methods;
7.3 Ensure compliance to policies, procedures, norms and standards;
7.4 Ensure that savings are generated on bid awards where necessary;
7.5 Promote procurement from SMMEs, black-owned, and women-owned businesses in line with TETA’s BBBEE strategy;
7.6 Ensure that supply of goods and services operates cost efficiently and efficiently in relation to goods and services procured through the tender procurement system.

8 Audit and Risk Management
8.1 Prepare for internal and external audits and submit evidence withing agreed timeframe;
8.2 Ensure no repeat findings in the AG Management Report and implement corrective action of     existing findings;
8.3 Maintain the Unit Risk register, monitor and report progress.

9 Learning and growth 
9.1 Training and development of staff to build sufficient capacity;
9.2 Planning of individual functions and ensure that PDP, PDA and Workplan are submitted and Implemented;
9.3 Provide on the job training, support, guidance and assistance to staff;
9.4 Handle day-to-day problem encountered by staff.

10 Management Responsibility
10.1 Assist with the development, implementation, monitoring and review of the policies, procedures and systems that are compliant with SCM legislation and best practice;
10.2 Assist with the management of projects assigned to the SCM unit;
10.3 Identify and agree on team and individual goals (Signed Performance Agreements submitted on or before the due date set by HR);
10.4 Manage staff time, attendance and leave according to policy;
10.5 Manage staff and personal development (Signed Personal Development Plans for self and SCM Team (PDP's), Proof of PDP implementations (attendance).

​Requirements
MINIMUM REQUIREMENTS
1. Experience and Qualification
  • Minimum of a National Diploma (NQFL 6) qualification in Supply Chain Management/Logistics / Accounting;
  • Minimum of 5 years’ experience in a public sector supply chain management environment, three (3) years of   
    which should be at a supervisory level;
  • Public sector experience is non-negotiable;
  • Good understanding of Procurement to Pay (P2P) Processes;
  • Bid proposal preparation;
  • Demand planning or forecasting;
  • Good understanding of the end-to-end tendering process.

2. Knowledge and Skills
2.1 Knowledge and understanding of:
  • Good understanding and interpretation of applicable legislation within the SCM environment;
  • Preferential Procurement Framework Act;
  • Public Finance Management Act;
  • Municipal Finance Management Act;
  • National Treasury Regulations, Practice Notes/Instructions;
  • National Treasury Guidelines;
  • Contracting Laws;
  • Broad Based Black Economic Empowerment. 

2.2 Skills
  • Analytical, problem solving and critical thinking skills;
  • Consultation and negotiation skills;
  • Leadership and people management skills;
  • Planning, monitoring and reporting skills;
  • Presentation, communication and writing skills; 
  • Project management skills;
  • Sound judgment and ability to maintain confidentiality; 
  • Attention to detail;
  • Ms Office Skills (Excel, Word, PowerPoint and any ERP Portal) 
  • Up-to-date knowledge and understanding of new developments and strategies in the Procurement and SCM   
    environment;
  • National Treasury Portals (Central Supplier Database and E-Tender).

Only interested candidates who meet the minimum requirements should submit their detailed CV and cover letter on www.teta.org.za.  It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). 
 
The closing date for all applications is Thursday, 12 March 2026.

Work Level Middle Management
Job Type Permanent
Salary Market Related
EE Position Yes
Location Gauteng
 
PLEASE APPLY HERE