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SOUTH AFRICAN NATIONAL ROADS AGENCY (SANRAL)
 
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EXECUTIVE PERSONAL ASSISTANT
NATIONAL
Permanent
 
Description
POSITION OBJECTIVE
To provide high-quality, proactive, responsive administrative and secretarial support to the Chief Information Officer (CIO) as well as liaison support for the Executive Leadership team and other key stakeholders.
 
MINIMUM REQUIREMENTS
  • A Senior Certificate (Grade 12).
  • An administrative qualification at an NQF level 6.
  • At least five years of relevant personal assistant experience at an executive level.
 
ADVANTAGEOUS
  • Completed or studying towards a Chartered Secretary qualification.
  • High degree of professionalism in dealing with diverse groups of people including CEOs, Board
  • Members, Senior Executives, staff, community leaders and government stakeholders.
 
WORKPLACE COMPETENCIES
  • Excellent written and verbal communication skills
  • Ability to achieve thoroughness and accuracy when accomplishing a task.
  • A high level of computer proficiency is required in MS Word, Excel and PowerPoint.
  • Excellent time management and organisational skills.
  • Ability to stay focused on different tasks, and use your time, effectively and efficiently to achieve the desired outcome. 
  • Demostrate the ability to organise different elements of a complex body or activity to enable them to work together effectively.
 
KEY RESPONSIBILITIES
 
Executive Support
  • Work closely and effectively with the CIO to keep him/her well informed of upcoming commitments and responsibilities, following up proactively and appropriately.
  • Act as the conduit between the CIO and internal/ external stakeholders.
  • Ensure professionalism, privacy and high confidentiality in handling all matters in the CIO’s office.
  • Serve as the primary point of contact for internal/ external stakeholders on all matters pertaining to the CIO, including those of highly confidential and critical nature.
  • Prioritise and determine appropriate course of action, referral, and responses, exercising judgment to reflect CIO’s style and SANRAL policy.
 
Administration and Office Management
  • Proactively support the CIO of the ICT and COC divisions with matters within their scope of work.
  • Responsible for filing and documentation management for the CIO and the respective function as required.
  • Process incoming documents by prioritisation and distribute to the relevant party accordingly (e.g. memorandums, claims, authorisations) amongst other related responsibilities for the CIO and the division.
  • Type and draft correspondences such as memo’s and letters amongst others when required.
  • Ensure timely and quality submissions of reports to the Office of the CEO/Board Committees.
  • Complete a broad variety of administrative tasks that facilitate the CIO’s ability to effectively lead the department, including: assisting with special projects; designing and producing complex documents, reports and presentations; collating and preparing information for meetings with Management, staff and external stakeholders; composing and preparing correspondence.
 
Co-ordination
  • Coordinate all travel requirements within the respective function.
  • Coordinate and maintain calendar and schedule of the CIO regarding meetings, deadlines, reports and other duties within respective function, in correspondence with other functions and external stakeholders.
  • Prioritise inquiries and requests, while trouble shooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
  • Coordinate the timely submission of reports to relevant structures for the CIO and division.
  • Coordinate activities between functional leadership and direct reports.
  • Coordinate facilities-related requirements for the team i.e. arrangement of laptops, access cards, etc.
 
Meetings
  • Compile meeting agendas in collaboration with the respective chairperson of the meeting, CIO and division.
  • Organise internal and external meetings on behalf of the CIO, ensuring all requirements are made e.g., meeting venue, presentations, etc.
  • Responsible for accurate and complete minute-taking and timely distribution thereof, including management of action points.
 
Compliance and Stakeholder Liaison
  • Ensure compliance of submission dates to relevant structures.
  • Ensure liaison of respective function with other functions within SANRAL as well as external stakeholders.
  • Attend to general enquires from external stakeholders within the respective function.
 
 


​EMPLOYMENT REFERENCE CHECKS
Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant. As an applicant of this position, you authorize SANRAL to process all the information provided for the purpose of your application for the position as well as the verification and record keeping of such credentials. Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources department only.
 
EMPLOYMENT EQUITY
Appointments will be made in accordance with SANRAL’s Employment Equity plan. SANRAL reserves the right not to fill any position.
 
Closing date for applications: 18 July 2025
 
Link to apply for this position: https://career2.successfactors.eu/sfcareer/jobreqcareer?jobId=2729&company=southafr02
 
Preference will be given to personnel currently providing services to SANRAL.
 
Employment Permanent
Location SANRAL COC :36 Assegai Wood Road, Rooihuiskraal, Centurion
Closing Date 18/07/2025