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SOUTH AFRICAN NATIONAL ROADS AGENCY (SANRAL)
 
EXTERNAL AND INTERNAL ADVERT
 
MARKETING AND ADMINISTRATION SUPPORT
REPORTS TO: Regional Manager
GRADE: D
SALARY: Market-related
LOCATION: 1 Havenga Street, Oakdale, Bellville
APPOINTMENT TYPE: Fixed Term Contract- 12 Months
 
Job Purpose Statement 
The successful incumbent will manage at regional level, all office administration, and related aspects according to relevant policies and procedures the legislative regulations. To manage ad-hoc resource needs and maintain internal and external customer and stakeholder relations. 
 
Organization Structure 
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Minimum requirements 
• A National Diploma or related tertiary qualification. 
• At least 10 years relevant experience 
 
Technical Competencies 
• The ability to communicate effectively 
• Manage conflict 
• Work under pressure and meet deadlines 
 
 
Duties and Accountability 
 
Staff/Admin Management 
Management and coordination of facilities and administration staff. 
• Ensure required time and attendance of administration and facilities staff 
• Facilitate monthly Admin staff meetings to co-ordinate duties 
 
Compile and perform annual and bi-annual performance assessments on admin and facilities staff. 
• Ensure that admin staff’s objectives and goals are aligned to the overall objectives of the company and that these goals are met 
• Compile individual development plans for each admin staff member 
• Ensure that performance assessments are done timeously 
• Provide feedback to Regional Manager about Performance Assessment. 
• Mentor and coach junior administrative staff 
 
 
Administration Management 
Office Management 
• Ensure the general upkeep of the office by liaison and interaction with facilities manager. 
• Ensure that stationery and consumables and office furniture stocks are maintained in sufficient supply. 
• Ensure that the staff adhere to all office controls that are in place. 
 
Registry Management 
• Manage the controls and implementation of systems that allow easy accessibility and retrieval of files 
• Ensure the integrity and control of information and files i.e. the safe-keeping and distribution of files, incoming mail, tenders, and payment certificates. 
• Collection of postage from Post Box / Office 
• Ensure an effective and efficient archiving and waste-management system (including recycling) 
• Manage and Liaise with long term filing storage regarding the storage, retrieval, or disposal of certain documents 
• Ensure that Registry officer partakes in focus group activities and meetings, conditioners, electrical, plumbing 
 
Risk Management 
• In liaison with Facilities Manager ensure that staff comply to the organization’s policies and procedures relating to safety and security. 
• In liaison with Facilities Manager, ensure 24hr availability/contact with the security service provider regard to afterhours incidents 
• Participate in the development and regulate update of the regional Business Continuity Plan. 
• Report stolen goods to the SA Police Services and complete the necessary paperwork required for an insurance claim. 
• Liaise with relevant insurance company regarding the processing and payment of claims relating to staff and the facility. 
 
Regional Events Co-ordination 
• Partner with the Regional Communications and Stakeholder Engagement Coordinator to manage and coordinate all Regional marketing activities 
• Manage submissions of marketing material in the region and SANRAL events. 
• Attend Communication/ Marketing Focus Group meetings 
• Management, Coordination of distribution and safe keeping of marketing items. 
• In consultation with the Stakeholder Engagement Coordinator Collate information regionally for information in the annual report, Internal Magazines and other marketing or communication projects 
 
Management of regional exhibitions and conferences 
• IN liaison with Stakeholder Engagement coordinator and SANRAL Marketing and Comms, Ensure and coordinate the setting up of exhibitions company branding at regional events 
• Be a brand ambassador and represent the organization in a professional manner at all events 
• Plan and coordinate events regionally e.g., road openings or other events that involve high ranking officials 
 
Public Relations 
• Follow the necessary protocol for the events 
• Liaise with SANRAL Portfolio Manager for PR c regarding the branding and printing booklets or pamphlets for events 
• Liaise with Project Managers and head Office regarding print and radio media (assist with press releases, print of road construction activities and incidents) 
 

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EMPLOYMENT REFERENCE CHECKS 
Employment reference checks are a requirement as part of SANRAL’s recruitment and selection process. In order for SANRAL to conduct these checks a consent form needs to be completed and signed by the applicant. As an applicant of this position, you authorize SANRAL to process all the information provided for the purpose of your application for the position as well as the verification and record keeping of such credentials. 
Please note that this is a confidential document and is intended for internal use by SANRAL’s Human resources department only. 
 
EMPLOYMENT EQUITY 
Appointments will be made in accordance with SANRAL’s Employment Equity plan. 
 
SANRAL reserves the right not to fill any vacancies. 
 
Closing date for applications: 03 November 2021 
 
Please submit your CV to: HR Department: Western Region 
E-mail: RecruitmentWR@nra.co.za
 
Please note that further communication will be limited to shortlisted candidates only.