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SOUTH AFRICAN HEALTH PRODUCTS REGULATORY AUTHORITY (SAHPRA) VACANCIES
SOUTH AFRICAN HEALTH PRODUCTS REGULATORY AUTHORITY (SAHPRA)
The South African Health Products Regulatory Authority (SAHPRA), is the National Medicines Regulatory Authority established in terms of the Medicines and Related Substances Act, 1965, (Act No. 101 of 1965) as amended, to provide for the monitoring, evaluation, regulation, investigation, inspection, registration and control of medicines, scheduled substances, clinical trials and medical devices, and related matters in the public interest.
SENIOR ACCOUNTANT X 3
Ref No.: SAHPRA 061/2022
DPSA Equivalent Non OSD: TCE SALARY LEVEL 10 (+ in lieu of 37% benefits)
Duration:12 Months Fixed Term Contract
CENTRE: Pretoria
REQUIREMENTS: Recognized degree in Accounting or Finance (NQF Level 6 or 7) with least 3 years of relevant experience and familiarity with PFMA and relevant Treasury Regulations.
COMPETENCIES, KNOWLEDGE AND SKILLS: * Quality conscious, excellent attention to detail and accuracy. * Good leadership and decision-making ability. * Physical and electronic document management system. * Critical thinking and problem-solving skills. * Ability to communicate fluently with both written and verbal communication. * Flexibility in adopting to new processes. * Strong administrative and organizational skills. * Willingness to work extended hours as and when required. * Planning and coordination skills. * Ability to manage conflict. * Deadline driven. * Attention to detail. * Versatility. * Supervisory skills. * Team player and can work independently. * Relevant SAHPRA policies and standard procedures.
DUTIES:
Policies and guidelines: * Monitoring finance processes and investigating transactions and banking activities to identify areas for improvement and detect irregularities. * Investigating all transactions to prevent fraud. * Providing feedback on the effectiveness of internal controls, and those areas where risks relating to banking transactions can be minimized. * Monitoring compliance with established policies and procedures.
Receipts and Receivables: * Performing monthly bank reconciliations on all cash deposits to the bank. * Reconciling and verifying of accounts regarding cash on hand and cash at bank. * Preparing journals for adjustments as required (e.g. after Bank is reconciled, or to rectify incorrect allocation of accounts). * Reconciling (and rectifying) customers’ ledger accounts. * Reconciling accounts that fall into receivable records with the sales invoices. * Reconciling discrepancies in different accounts.
Creditor payments: * Updating the register of invoices received, checking related documentation and processing approved invoices for payment. * Reconciling the General Ledger to invoices and statements, ensuring accuracy of the information. Loading payments on the system, according to standard procedure, meeting agreed time frames for payment. * Preparing payment advices and forwarding to relevant stakeholders, maintaining accurate payment records, monthly. * Following up on the resolution of invoices over 30 days with relevant stakeholders. * Loading new suppliers as beneficiaries on the system, as approved by the Management Accountant / Financial Manager. * Reconciling all Supplier accounts with monthly statements, verifying information against the detailed Ledger, for input to monthly reports. * Ensuring that monthly journals are captured and allocated correctly, meeting deadlines for submission. * Assisting in providing specific information in response to audit queries, and preparing documentation requested in a timely manner.
Cash flow forecast: * Prepares SAHPRA cash flow forecast twice every month by liaising with business units to obtain details of anticipated expenditures.
Reporting: * Preparing a monthly creditors age analysis and report reflecting accurate information, for review by the Management Accountant / Financial Manager. * Recording payment dates of all invoices and checking supplier statements for confirmation.
General administrative tasks: * Assisting internal and external auditors by supplying documents and information. * Maintaining required files, reports, and data. * Maintaining constant contact with the customers. * Following up on transactions and providing updates as required. * Checking the status of payments made on the payment run for approved contracts, every week. * Updating budget spend on contracts by capturing the weekly expenditure per contract on the Register. * Following up with Procurement Department regarding outstanding documentation relating to contract payments, as required. * Compiling and updating schedule of contract completion dates and expenditure per contract, for management Accountant / Financial Manager. * Adhering to corporate standards and procedures in all reconciliation activities. * Answering customer queries on financial issues. * Performing other related duties as assigned to meet the needs of the organization. * Continuously improving personal skill set regarding software proficiency, financial analysis, and data processing.
INSTRUCTIONS TO APPLICANTS: All applications must:
Be submitted with a covering letter clearly reflecting the name of the position and post reference number, be signed, accompanied by a comprehensive CV, the names of 3 referees and recently certified copies of ID and qualification/s.
Applications without the afore mentioned will not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
A separate application must be completed for each post. SAHPRA will not be liable where applicants use incorrect or no reference number on their applications.
Applications must be submitted by email to recruitment@sahpra.org.za, including the required certified documentation as indicated. DO NOT MAKE ENQUIRIES TO THIS ADDRESS
• No late or faxed applications will be accepted. CV’s will not be returned. Applications, which are received after the closing date, will not be considered.
• Further communication will be limited to shortlisted candidates.
• If you have not received a response from SAHPRA within 3 months of the closing date, please consider your application as unsuccessful.
• It will be expected of candidates to be available for selection interviews on a date, time and place as determined by SAHPRA.
Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records, citizenship status and previous employment.
SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the right to fill or not to fill the vacant post/s.
Enquiries: Ms. M Mokotong, Email: matshepo.mokotong@sahpra.org.za (DO NOT SEND APPLICATIONS TO THIS EMAIL ADDRESS).
CLOSING DATE: 27 October 2022 at 16H00.
SENIOR ACCOUNTANT X 3
Ref No.: SAHPRA 061/2022
DPSA Equivalent Non OSD: TCE SALARY LEVEL 10 (+ in lieu of 37% benefits)
Duration:12 Months Fixed Term Contract
CENTRE: Pretoria
REQUIREMENTS: Recognized degree in Accounting or Finance (NQF Level 6 or 7) with least 3 years of relevant experience and familiarity with PFMA and relevant Treasury Regulations.
COMPETENCIES, KNOWLEDGE AND SKILLS: * Quality conscious, excellent attention to detail and accuracy. * Good leadership and decision-making ability. * Physical and electronic document management system. * Critical thinking and problem-solving skills. * Ability to communicate fluently with both written and verbal communication. * Flexibility in adopting to new processes. * Strong administrative and organizational skills. * Willingness to work extended hours as and when required. * Planning and coordination skills. * Ability to manage conflict. * Deadline driven. * Attention to detail. * Versatility. * Supervisory skills. * Team player and can work independently. * Relevant SAHPRA policies and standard procedures.
DUTIES:
Policies and guidelines: * Monitoring finance processes and investigating transactions and banking activities to identify areas for improvement and detect irregularities. * Investigating all transactions to prevent fraud. * Providing feedback on the effectiveness of internal controls, and those areas where risks relating to banking transactions can be minimized. * Monitoring compliance with established policies and procedures.
Receipts and Receivables: * Performing monthly bank reconciliations on all cash deposits to the bank. * Reconciling and verifying of accounts regarding cash on hand and cash at bank. * Preparing journals for adjustments as required (e.g. after Bank is reconciled, or to rectify incorrect allocation of accounts). * Reconciling (and rectifying) customers’ ledger accounts. * Reconciling accounts that fall into receivable records with the sales invoices. * Reconciling discrepancies in different accounts.
Creditor payments: * Updating the register of invoices received, checking related documentation and processing approved invoices for payment. * Reconciling the General Ledger to invoices and statements, ensuring accuracy of the information. Loading payments on the system, according to standard procedure, meeting agreed time frames for payment. * Preparing payment advices and forwarding to relevant stakeholders, maintaining accurate payment records, monthly. * Following up on the resolution of invoices over 30 days with relevant stakeholders. * Loading new suppliers as beneficiaries on the system, as approved by the Management Accountant / Financial Manager. * Reconciling all Supplier accounts with monthly statements, verifying information against the detailed Ledger, for input to monthly reports. * Ensuring that monthly journals are captured and allocated correctly, meeting deadlines for submission. * Assisting in providing specific information in response to audit queries, and preparing documentation requested in a timely manner.
Cash flow forecast: * Prepares SAHPRA cash flow forecast twice every month by liaising with business units to obtain details of anticipated expenditures.
Reporting: * Preparing a monthly creditors age analysis and report reflecting accurate information, for review by the Management Accountant / Financial Manager. * Recording payment dates of all invoices and checking supplier statements for confirmation.
General administrative tasks: * Assisting internal and external auditors by supplying documents and information. * Maintaining required files, reports, and data. * Maintaining constant contact with the customers. * Following up on transactions and providing updates as required. * Checking the status of payments made on the payment run for approved contracts, every week. * Updating budget spend on contracts by capturing the weekly expenditure per contract on the Register. * Following up with Procurement Department regarding outstanding documentation relating to contract payments, as required. * Compiling and updating schedule of contract completion dates and expenditure per contract, for management Accountant / Financial Manager. * Adhering to corporate standards and procedures in all reconciliation activities. * Answering customer queries on financial issues. * Performing other related duties as assigned to meet the needs of the organization. * Continuously improving personal skill set regarding software proficiency, financial analysis, and data processing.
INSTRUCTIONS TO APPLICANTS: All applications must:
Be submitted with a covering letter clearly reflecting the name of the position and post reference number, be signed, accompanied by a comprehensive CV, the names of 3 referees and recently certified copies of ID and qualification/s.
Applications without the afore mentioned will not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
A separate application must be completed for each post. SAHPRA will not be liable where applicants use incorrect or no reference number on their applications.
Applications must be submitted by email to recruitment@sahpra.org.za, including the required certified documentation as indicated. DO NOT MAKE ENQUIRIES TO THIS ADDRESS
• No late or faxed applications will be accepted. CV’s will not be returned. Applications, which are received after the closing date, will not be considered.
• Further communication will be limited to shortlisted candidates.
• If you have not received a response from SAHPRA within 3 months of the closing date, please consider your application as unsuccessful.
• It will be expected of candidates to be available for selection interviews on a date, time and place as determined by SAHPRA.
Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records, citizenship status and previous employment.
SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the right to fill or not to fill the vacant post/s.
Enquiries: Ms. M Mokotong, Email: matshepo.mokotong@sahpra.org.za (DO NOT SEND APPLICATIONS TO THIS EMAIL ADDRESS).
CLOSING DATE: 27 October 2022 at 16H00.
X-RAY INSPECTOR
(Salary: R744 255.00 – R789 930.00 )
Ref No.: SAHPRA 059/2022
CENTRE: Pretoria
REQUIREMENTS: * BSc degree with honours in Medical Physics. * Professional registration with the HPCSA (Proof to be submitted with application).
Experience: * Minimum experience of 5 years working as Medical Physicist in Radiation Oncology and/or Nuclear Medicine and/or Diagnostic Radiology. * Working knowledge of and experience with relevant national legislation and international standards.
COMPETENCIES/SKILLS: * Comprehensive knowledge and understanding of relevant legislation, protocols, standard operating procedures, and work instructions. * Self-motivated and able to work independently. * Ability to manage a variety of cross-functional team members. * Competent in problem solving, research skills and team building. * Attention to detail. * Information evaluation. * Decision making. * Objectivity. * Resilience. * Communication skills (verbal, written, negotiation, conflict management, presentation). * Interpersonal skills. * Assertiveness. * Ethical behaviour. * Customer service. * Planning and organising skills. * Team management. * MS Office. * Aptitude tests will be conducted. * A valid driver’s licence.
DUTIES: • Operations and processes of the subunit: * Plan and perform inspections in accordance with the Hazardous Substances Act, related regulations and code of practice. * Ensure enforcement of related regulations to licence holders who are non-compliant. * Prepare formal reports of your finding/s during inspections. * Attend to queries related to radiation control inspectorate sub-unit. * Assist in ensuring accuracy and improvement of the database of the subunit. • Performing inspections: * Participate in inspection activities involving high risk electronic generators of ionizing radiation such as linear accelerators, cyclotrons, industrial radiography etc. * Perform radiation safety measurements to ensure regulatory compliance of licence holders in accordance with national regulations and codes of practice. * Verification of quality control tests from licence holders’ equipments as prescribed by national standards. • Management of incident reporting procedures: * Receive and investigate incidents and accidents as reported by licence holders. * Receive and investigate occupational radiation overexposures from licence holders as supplied by approved dosimetry laboratories. * Provide analyses and reports in accordance with standard procedures and prescribed format. * Ensure international standards are maintained in managing the radiation protection processes. • Management of risks and audit queries: * Developing and implementing of guidelines, codes of conduct and standard operating procedures. * Participate in offering advises and training/workshop to industry stakeholders related to the subunit. * Participate in national and/or international collaboration related to regulatory function under the guidance of Deputy Manager and senior management. * Receive and respond to various queries received by the subunit in accordance with query management standard procedure.
INSTRUCTIONS TO APPLICANTS: All applications must:
• Be submitted with a covering letter clearly reflecting the name of the position and post reference number, be signed, accompanied by a comprehensive CV, the names and email addresses of 3 referees and recently certified copies of ID, required qualification/s (matric included) and driver’s licence where applicable.
• Applications without the aforementioned will not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• A separate application must be completed for each post. SAHPRA will not be liable where applicants use incorrect or no reference number on their applications.
• Applications must be submitted by email to recruitment@sahpra.org.za, including the required certified documentation as indicated. DO NOT MAKE ENQUIRIES TO THIS ADDRESS.
• No late applications will be accepted. CVs will not be returned. Applications, which are received after the closing date and time, will not be considered.
• Further communication will be limited to shortlisted candidates. If you have not received a response from SAHPRA within 3 months of the closing date, please consider your application as unsuccessful.
• It will be expected of candidates to be available for selection interviews on a date, time and place as determined by SAHPRA.
Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records, citizenship status and previous employment.
SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the right to fill or not to fill the vacant post/s.
Enquiries: Ms S. Molepo, Email: setlola.molepo@sahpra.org.za (DO NOT SEND APPLICATIONS TO THIS EMAIL ADDRESS).
CLOSING DATE: 25 October 2022 at 16H00.
X-RAY INSPECTOR
(Salary: R744 255.00 – R789 930.00 )
Ref No.: SAHPRA 059/2022
CENTRE: Pretoria
REQUIREMENTS: * BSc degree with honours in Medical Physics. * Professional registration with the HPCSA (Proof to be submitted with application).
Experience: * Minimum experience of 5 years working as Medical Physicist in Radiation Oncology and/or Nuclear Medicine and/or Diagnostic Radiology. * Working knowledge of and experience with relevant national legislation and international standards.
COMPETENCIES/SKILLS: * Comprehensive knowledge and understanding of relevant legislation, protocols, standard operating procedures, and work instructions. * Self-motivated and able to work independently. * Ability to manage a variety of cross-functional team members. * Competent in problem solving, research skills and team building. * Attention to detail. * Information evaluation. * Decision making. * Objectivity. * Resilience. * Communication skills (verbal, written, negotiation, conflict management, presentation). * Interpersonal skills. * Assertiveness. * Ethical behaviour. * Customer service. * Planning and organising skills. * Team management. * MS Office. * Aptitude tests will be conducted. * A valid driver’s licence.
DUTIES: • Operations and processes of the subunit: * Plan and perform inspections in accordance with the Hazardous Substances Act, related regulations and code of practice. * Ensure enforcement of related regulations to licence holders who are non-compliant. * Prepare formal reports of your finding/s during inspections. * Attend to queries related to radiation control inspectorate sub-unit. * Assist in ensuring accuracy and improvement of the database of the subunit. • Performing inspections: * Participate in inspection activities involving high risk electronic generators of ionizing radiation such as linear accelerators, cyclotrons, industrial radiography etc. * Perform radiation safety measurements to ensure regulatory compliance of licence holders in accordance with national regulations and codes of practice. * Verification of quality control tests from licence holders’ equipments as prescribed by national standards. • Management of incident reporting procedures: * Receive and investigate incidents and accidents as reported by licence holders. * Receive and investigate occupational radiation overexposures from licence holders as supplied by approved dosimetry laboratories. * Provide analyses and reports in accordance with standard procedures and prescribed format. * Ensure international standards are maintained in managing the radiation protection processes. • Management of risks and audit queries: * Developing and implementing of guidelines, codes of conduct and standard operating procedures. * Participate in offering advises and training/workshop to industry stakeholders related to the subunit. * Participate in national and/or international collaboration related to regulatory function under the guidance of Deputy Manager and senior management. * Receive and respond to various queries received by the subunit in accordance with query management standard procedure.
INSTRUCTIONS TO APPLICANTS: All applications must:
• Be submitted with a covering letter clearly reflecting the name of the position and post reference number, be signed, accompanied by a comprehensive CV, the names and email addresses of 3 referees and recently certified copies of ID, required qualification/s (matric included) and driver’s licence where applicable.
• Applications without the aforementioned will not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• A separate application must be completed for each post. SAHPRA will not be liable where applicants use incorrect or no reference number on their applications.
• Applications must be submitted by email to recruitment@sahpra.org.za, including the required certified documentation as indicated. DO NOT MAKE ENQUIRIES TO THIS ADDRESS.
• No late applications will be accepted. CVs will not be returned. Applications, which are received after the closing date and time, will not be considered.
• Further communication will be limited to shortlisted candidates. If you have not received a response from SAHPRA within 3 months of the closing date, please consider your application as unsuccessful.
• It will be expected of candidates to be available for selection interviews on a date, time and place as determined by SAHPRA.
Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records, citizenship status and previous employment.
SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the right to fill or not to fill the vacant post/s.
Enquiries: Ms S. Molepo, Email: setlola.molepo@sahpra.org.za (DO NOT SEND APPLICATIONS TO THIS EMAIL ADDRESS).
CLOSING DATE: 25 October 2022 at 16H00.
EXTERNAL RISK, AUDIT AND GOVERNANCE COMMITTEE (RAG) MEMBER
Ref No.: HRB001
The SAHPRA Board invites applications from suitably qualified and interested individuals to serve as external members of the Risk, Audit and Governance Committee (RAG) of the SAHPRA Board in keeping with the provisions of Section 76(4) of the Public Finance Management Act, 1999 (Act 1 of 1999).
TERM OF OFFICE AND REMUNERATION:
The term of office is for a period of three (3) years. The remuneration is based on the rates as prescribed by the National Treasury.
CENTRE: Pretoria
MINIMUM REQUIREMENTS AND EXPERIENCE:
• An appropriate tertiary qualification in Risk Management, Finance, Accounting, or Auditing.
• Three (3) years of serving as a member of the Audit and Risk Committees of public or private institutions boards.
• CA(SA) registered with the South African Institute of Chartered Accountants (SAICA).
• Five (5) years’ experiences in Supply Chain Management in the public sector, accounting and/or auditing, financial management, internal controls, and/or risk compliance management.
ADDITIONAL REQUIREMENTS AND CONSIDERATIONS
• Preference will be given to applicants who are registered with The Institute of Risk Management South Africa (IRMSA).
• Applicants must be South African citizens or ordinarily residents in the Republic
• Applicants must not be political office-bearers or SAHPRA employees.
• Applicants must not have a direct or indirect business or personal relationship with SAHPRA.
COMPETENCIES AND ATTRIBUTES:
• Sound analytical skills with independence and integrity.
• Knowledge and understanding of the regulatory framework within which public entities operates, in particular the PFMA, PPPFA, GRAP and National Treasury Regulations.
• Demonstrable experience in maintaining an effective and efficient internal control environment
• Experience in sound oversight of enterprise risk management within the public sector
INSTRUCTIONS TO APPLICANTS:
• All applicants must send a one (1) page cover letter; a concise CV not exceeding five (5) pages; certified qualifications; certified ID and certified proof of SAICA and/or IRMSA memberships in good standing. Certification should not be older than three (3) months.
• Should applicants be in possession of a foreign qualification, applications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• Applications without the aforementioned, will not be considered.
• SAHPRA will not be liable where applicants use incorrect information or there is no reference number on their applications or if applications do not comply with the minimum requirements as detailed herein.
Applications must be submitted by email to: hr@sahpra.org.za, with the subject line clearly stating "External RAG Member vacancy” and Reference Number including the required certified documentation as indicated. DO NOT MAKE ENQUIRIES TO THIS ADDRESS.
• Further communication will be limited to shortlisted candidates only. If you have not received a response from SAHPRA within three (3) months of the closing date, please consider your application as unsuccessful.
• Shortlisted applicants are expected to be available for interviews on a date, time, and place and in a format as determined by SAHPRA.
Probity checks will be conducted prior to appointment and appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records, credit records, citizenship status and previous employment.
SAHPRA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. SAHPRA reserves the right to fill or not to fill the vacant post.
ENQUIRIES: Adv N Shaik-Peremanov: Board Secretary, Email: Nazreen.shaikperemanov@sahpra.org.za
(DO NOT SEND APPLICATIONS TO THIS EMAIL ADDRESS).
CLOSING DATE: 21 October 2022 at 16H00.