SOUTH AFRICAN FORESTRY COMPANY (SAFCOL) VACANCIES

​COMMITTEE OFFICER
Status: Permanent
Location: Pretoria
Grade: D2
Reporting Line: Company Secretary
 
Role Mandate
To assist the Company Secretary with regards to overall governance, EXCO & Board Committee, Subsidiary Boards, Management Committees, company secretariat, procedures, and compliance standards for SAFCOL.
 
Key Accountabilities
• Provide support to the Company Secretary and ensure all EXCO, Board Committee, Subsidiary Board meetings are managed according to the requirements of the Companies Act & industry norms in relation to the following:
 Provide company secretarial services to the Board in the absence of the Company Secretary
 Perform company secretarial, statutory & administrative functions
 Maintain statutory records, registers, minute records and related documents
 Administer & facilitate EXCO, Board Committee, and Subsidiary Board meetings
 Ensure statutory returns are filed timeously
 Draft & process resolutions and prepare agendas for Board Committee meetings
 Prepare for internal and external audits
 Submit prescribed statutory returns to the Companies & Intellectual Properties Commission (CIPC) and compliance with administrative regulations, as required by the Companies Act
 Assist with compliance on the Public Finance Management Act (PFMA), Companies Act & King IV, and other legislative & regulatory requirements
 Formulate annual training & development plans for EXCO, Board Committees & Subsidiary Boards
 Advise Management, Board Committees & Subsidiary Boards on sound corporate governance practices
 Formulate & implement governance processes and procedures for proper functioning of EXCO, Board Committees, and Subsidiary Boards
 Ensure all EXCO, Board Committees & Subsidiary Board minutes are stored in accordance with the document management system
 Ensure compliance to the Corporate Governance & Companies Act regulation by providing support to the Company Secretary
 Ensure the SAFCOL Board Charter, Subsidiary Boards & Committees’ Terms of Reference (TOR) are reviewed annually
 Develop & monitor annual work plans for EXCO, Board Committees and Subsidiary Boards
 Provide input on Governance matters for the quarterly SAFCOL performance reports
 Contribute to the Board Committees’ Reports in the Annual Integrated Report
 Assist & contribute to the Strategic Risk Register
 Provide input to the development of the Departmental Operational Risk Register
 Ensure Corporate Governance Best practices are implemented throughout SAFCOL
• Communicate with relevant stakeholders within authorised means of communication
• Establish & maintain interpersonal relationships and develop constructive & co-operative working relationships with others and maintain them over time
• Provide input in the development of the Annual Corporate Calendar
• Assist with management of scheduling & re-scheduling of meetings, where changes on the calendar are required
• Perform administrative activities - day-to-day administrative tasks, maintain information files and processing paperwork
• Obtain information - observe, receive, and otherwise obtain information from all relevant sources
• Arrange training courses for Directors
• Assist to coordinate the induction of newly appointed Directors
• Ensure EXCO, Board Committees & Subsidiary Boards’ decisions & instructions are clearly communicated to the relevant persons and decisions/instructions are followed up and progress is appropriately & timeously communicated
• Schedule meetings & provide all necessary secretarial and administrative support for the sitting of all ordinary & special EXCO, Board Committee meetings and Subsidiary Board meetings
• Prepare & deliver EXCO, Board Committee and Subsidiary Board packs to members timeously & ensure meeting packs comply with requirements
• Provide a minute-taking service to EXCO, Board Committee, Subsidiary Board meetings, and any other instructed Committees
• Assist in the facilitation of AGM preparations with the Shareholder
 
Requirements:
• B. Com Law / B.A Law / LLB / Chartered Secretaries Southern Africa (CIS)
• Professional Membership of Charted Governance Institute of Southern Africa (CGISA) – will be an added advantage
• Master of Laws (LLM) – will be an added advantage
• A minimum of 5 years' experience as a Committee Officer / Secretary or Assistant Company Secretary
• In-depth knowledge of Companies Act, PFMA, King IV, Governance processes & practices
• State Owned Entity/Company experience – will be an added advantage
• Valid driver’s licence
 
Leadership Competencies
• Driving Change
• Operational Delivery
• Self-Awareness
 
Behavioural Competencies
• Planning & Organising
• Integrity
• Problem Analysis & Solving
• Attention to Detail
• Influencing & Communication
• Stakeholder Management
 
Technical Competencies
• Company Law
• Corporate Governance
• Reporting

SAFCOL Group is an equal opportunity company with the focus on gender equality and people with disabilities.
 
Employment Equity will be taken into consideration in terms of all appointments within SAFCOL
 
By submitting your CV to SAFCOL, you hereby give permission to circulate your information to the interview panel members for this vacancy only.
 
Your information will not be used for any other position/purpose and will be disregarded after an offer has been made.
 
Interested qualified individuals can e-mail a concise CV with relevant copies of qualifications in confidence to:
Ms. Sandra van der Walt, Human Capital Practitioner, sandrarecruitment@safcol.co.za, contact number 082 079 1092
 
Closing Date: 23 June 2025
 
Should you not have received a response within 30 days of the closing date, please consider your application unsuccessful.