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SOUTH AFRICAN CIVIL AVIATION AUTHORITY (SACAA)
 
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EXECUTIVE SECRETARY (MIDRAND)
Reference Number ExecSecSSA
 
Description
OVERALL PURPOSE OF THE JOB
To offer professional support at the Executive level in terms of all office management requirements.
 
PLANNING
  • Participate in divisional planning of activities.
  • Assist in the development of project specific action plans.
  • Manage both manual and electronic diaries.
  • Arrange and set up workshops/seminars/team building initiatives.
PROCUREMENT
  • Undertake all logistical arrangements in support of meetings, workshops or other divisional activities.
  • Draft minutes of meetings and feedback to relevant persons.
  • Assist manager in the preparation of presentations. Procure requirements.
  • Typing of minutes.
INFORMATION PROVISION
  • Collect and consolidate data.
  • Source information quotes.
  • Assist manager in compiling information.
STAKEHOLDER PROVISION
  • Implement high quality written and verbal communication with stakeholders.
  • Customer liaison and support (locally and internationally).
  • Arrange for gift selection and wrapping.
FINANCIAL ADMINISTRATION
  • Obtain quotes.
  • Prepare the relevant documentation.
  • Obtain the invoices and forward to finance for payment in accordance with financial procedures policy.
OFFICE ADMINISTRATION
  • Provide all administrative support.
  • Coordinate all logistical arrangements for local and international travel, car hire and accommodation.
  • Procure office requirements.
  • Coordinate IT related issues.
 
Requirements
Minimum Qualification:
  • Grade 12 plus Secretarial Diploma or equivalent NQF Level 6 qualification
Ideal Qualification:
  • Bachelor of Business Administration
Experience:
  • 3 years Executive Secretary or 5 years Aviation Administrator experience
 
 
Closing Date:  02 July 2024
 
All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.
 
Work Level Skilled
Job Type Permanent
Salary Market Related
EE Position Yes
Location Midrand
 
PLEASE APPLY HERE
 
 
 
 
 
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LICENSING OFFICER (GAUTENG)
Reference Number Licensing2024
 
Description
Operational Management
  • Receive and verify licenses for compliance with the issue and re-issue terms according to SACAR’s and CATS, as prescribed.
  • Ensure that all applications are processed, verified for correctness, and dispatched timeously 
Customer Interface
  • Project and maintain a professional and positive image when dealing with clients
  • Promptly deal with telephonic, post, and courier applications by contacting clients on receipt of documents and telephone inquiries as per published SLA’s.
Document Handling
  • Ensure that a document tracking process is in place and monitored by the responsible officers.
  • Ensure that all received documents and verified for correctness, with checklist attached.
  • Ensure that all received documents are invoiced and issued and directed to the client as prescribed in our procedures.
Financial Processing
Verify that clients are invoiced and have paid the prescribed fee in terms of Part 187
Training and coaching
Train new Licensing Officers to enable them to perform all aspects required in terms of their key performance areas.
Review and Amendment of Material
Ensure timeous administration and maintenance of the ISO system and amendment of forms to correspond with ISO requirements.
 
Closing date: 02 July 2024
 
All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with the SACAA’s Transformation and Employment Equity plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.
 
Requirements
Minimum Qualification required: Grade 12
Ideal Qualification: Relevant National Diploma
Minimum Experience: 2 Years Aviation related experience
 
Work Level Junior
Job Type Permanent
Salary Market Related
EE Position Yes
Location Gauteng
 
PLEASE APPLY HERE
 
 
 
 
 
 



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CREDITORS OFFICER (6 MONTHS CONTRACT) (MIDRAND)
Reference Number SA-228
 
Description
OVERALL PURPOSE OF THE JOB
To accurately process, maintain and report on all creditors transactions.
 
Manage Suppliers Payments
  • Accurately and timeously process invoices onto the financial system daily.
  • Obtain and ensure that supporting documents are provided by various departments.
  • Ensure invoices from departments are authorised as per the delegation of authority.
  • Ensure creditors statements are provided monthly.
  • Timeously investigate unmatched purchase orders monthly.
  • Ensure foreign creditors are paid timeously via telegraphic transfer.
  • Prepare the payment checklist and ensure accurately completed.
  • Ensure all subsistence and travel allowances are paid to travelling employees timeously.
  • Import payment batch from financial system to the bank or perform manual payment online, present for release on time and follow up and resolve any queries
Reconciliations
  • Prepare monthly creditors reconciliations to ensure correct amounts are paid or accurate amounts are accrued.
  • Prepare general journals for accruals monthly and ensure month end and year end deadlines are met.
  • Ensure that reconciling items are resolved or corrected timeously.
  • Ensure that supplier enquiries are handled in a professional manner.
  • Ensure that payments are made frequently and within 30 days of documents being received in finance.
Manage Reports
  • Prepare monthly reports.
  • Collate information for monthly reports
Filing
  • Ensure that all documents are properly filed regularly.
  • Ensure that all filed documents are easily retrievable.
 
Requirements
 
Minimum Requirement:
  • National Diploma in Finance / Financial management or related NQF Level 6 qualification.
Ideal Qualification:
  • Degree in Finance or related Degree
Experience:
  • 3 Years Accounts Payable
  • Great Plains, Processing of Accounts Payable, Greenfields (POP) experience would be an added advantage
 
 
Closing Date: 05 July 2024
 
All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful
 
Work Level Skilled
Job Type Temp
Salary Market Related
Duration < 6 Months
EE Position No
Location Midrand
 
PLEASE APPLY HERE







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PERSONAL ASSISTANT TO DCA (MIDRAND)
Reference Number SA-227
 
Description
Administrative/Personal Assistant Support
  • Proactively manage and coordinate the diary of the DCA prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
  • Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the DCA.
  • Quality check all documents for DCA’s signature
  • Plan and coordinate logistics for the DCA’s participation to internal and external events.
  • Procure office supplies when required
  • Write and prepare minutes of meetings
  • Manage the office of the DCA’s budget.
  • Undertake any other appropriate duties as required to support the DCA.
  • Proactively attend to all DCA’s responsibilities through prioritization of tasks and activities requiring the attention of the DCA
  • Be prepared to travel when necessary
 
Stakeholder Relations
  • Serve as the primary liaison between the DCA and both internal and external clients
  • Manage all meeting requests and queries appropriately
Coordinate Travel
  • Co-ordinate the Director of Civil Aviation’s travel and accommodation nationally and internationally.
  • Partner with Supply Chain to ensure that the most cost-effective travel options are sourced
Submissions and Deadlines
  • Assist in compiling the Director of Civil Aviation Reports.
  • Format all reports and board submissions by Quality checking all documents to ensure that they are in line with policy requirements.
  • Assist in ensuring that the Director of Civil Aviation deadlines are adhered to (submissions to Board Meetings, DoT, and Minister).
Confidentiality
  • Perform all the duties with complete discretion and a high regard for confidentiality.
  • Undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organisation.
Correspondence Management
  • Process all communications and correspondence for the office of the DCA and ensure they are dealt with and responded to timeously.
  • Anticipate, and prepare briefing papers in advance of appointments and presentations.
  • Facilitate the signing of documents for DCA’s attention.
  • Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the DCA are met
 
Requirements
Minimum Qualification:
  • NQF Level 6 Formal qualification in Secretarial or Administration or equivalent
 
Ideal Qualification:
  • Related Degree or equivalent
 
Experience:
  • 5 – 7 Years Personal Assistant to an Executive or CEO
 
Closing Date: 02 July 2024
 
All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.
 
Work Level Skilled
Job Type Permanent
Salary Market Related
EE Position Yes
Location Midrand
 
PLEASE APPLY HERE