SOUTH AFRICAN BUREAU OF STANDARDS (SABS) VACANCIES

SOUTH AFRICAN BUREAU OF STANDARDS (SABS)

EXECUTIVE ASSISTANT: COO

Details
Closing Date 2024/02/19
Reference Number SAB240203-6
Job Title Executive Assistant: COO
Job Type Permanent
Branch Operations
Division Operations Management
Department Operations Management Office
Job Grade C2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Administrative

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide administrative support to the Office of the Chief Operations Officer to ensure the effective and efficient running of the office and to assist in providing key support to the division in the execution of the overall Operations strategy.

Minimum Requirements

National Diploma / Diploma in Office Administration, Office Management or a related field: NQF Level 6
3 years relevant work experience in Executive Administration
Proven track record in executing Group executive and / or executive level administrative functions
Proven track record in report writing and presentation formatting
Must have understanding of invoicing, requisition ordering and basic procurement protocols

Duties and Responsibilities

Functional Management

Develop, maintain and update the Chief Operations Officer’s annual meetings planner.
Oversee and coordinate the Chief Operations Officer’s meetings and preparation and ensure that all logistics, minutes and relevant agendas and material are provided.
Oversee, coordinate, and provide administrative duties such as, receiving telephone calls, correspondence and emails and flagging them as required.
Coordinate the Chief Operations Officer’s travel programme, itineraries and related logistics.
Manage and coordinate the COO’s task list portfolio, in conjunction with the COO.
Treat information and documentation as private and confidential, and only disclose to any parties through the Chief Operations Officer’s approval.
Reconcile the Chief Operations Officer’s expenses, prepare the report accordingly and submit to Finance for processing.
Prepare non-routine and routine correspondence, and proofread relevant documents before circulation.
Research and collate data for special reports on behalf of the Chief Operations Officer.
Provide input and formulate business presentations in consultation with the Chief Operations Officer.
Collate and integrate information relating to special internal projects and progress.
Perform special projects as directed by the Chief Operations Officer, including the review, research, summarization and analysis of information.
Attend key meetings with the Chief Operations Officer with the purpose of ensuring follow-up and execution on identified actions.
Work with the Chief Operations Officer to strategize and manage a portfolio of relationships.
Assist with the compilation of strategic documents for the Chief Operations Officer.
Oversee and improve the electronic filing system, ensuring that an adequate information management system is in place containing relevant and updated information.
Maintain the filing and record management system and other office flow procedures to ensure easy retrieval of records.
Ensure that all documents are filed, managed and updated appropriately.
Ensure that all information relevant to the division is provided and directed accordingly to the relevant parties.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Review related Standard Operating Procedures in consultation with the COO to ensure business optimisation.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
Uphold the image of the office of the Chief Operations Officer in all interactions with stakeholders.
Coordinate the flow of information, providing a central point of contact for internal and external customer’s queries and/or complaints.
Convene and attend meetings and present relevant information to relevant stakeholders when required.
Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.

Attachment: Advert - Executive Assistant-COO.pdf (91.96 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

BOOKKEEPER: REVENUE MANAGEMENT

Details
Closing Date 2024/02/19
Reference Number SAB240204-7
Job Title Bookkeeper: Revenue Management
Job Type Permanent
Branch Finance
Division Finance
Department Financial Reporting
Job Grade C2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Finance

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To assist with ensuring that the billing value chain is implemented appropriately and to provide assistance and advocacy to management with accurate processing of the invoice cycle for existing and new clients.

Minimum Requirements

National Diploma/ Diploma in Finance or a related field
3 years relevant work experience in billing or revenue management

Duties and Responsibilities

Functional Management

Assist with the accurate processing of the billing and related finance activities in the revenue cycle to ensure credit notes issued due to incorrect billing are minimised.
Investigate all billing related issues, engage with relevant business units including ICT where applicable for system issues and facilitate timeous resolution of the identified issues.
Receive invoice requests from the Business unit and Verify that all the applicable supporting documentation is received from the Business unit to open the sales order.
Perform the opening and closing of jobs activities for allocated areas as and when required.
Validate sales orders for completeness and accuracy.
Facilitate timeous resolution of customer queries and provide required documentation where necessary
Facilitate customer requests regarding payments for refunds and compile the refund requests to be reviewed by the Finance clerk
Capture journal requests for both internal and external revenue as well as correcting journals for review and approval by BU Head.
Assist Clerk: Finance in following up on reconciling items appearing on balance sheet accounts
Monitor exception reports daily for allocated areas with assistance of Finance clerks to identify discrepancies, investigate and resolve where possible or escalate if no resolution is possible
Review pre-payments to identify instanced where completed work has not been billed to ensure that customers are billed on time for all work that is complete.
Support business in verifying customer payments on cash customer accounts before commencing with the work.
Ensure and maintain proper record keeping of all Revenue Management documentation
Ensure adherence to set timelines within the Business Unit and Division.
Support the Finance clerks in ensuring that monthly reconciliations are performed and balanced within the required timeframes on the revenue in advance and expired revenue balance sheet accounts for both SABS and SABS Commercial.
Compile and report customers with special billing processes and/or requirements, including where necessary contacting external service providers to obtain relevant supporting documentation.
Monitor Work in Progress (WIP) for allocated areas ensuring that all long outstanding items are resolved and all invalid transactions are timeously removed.
Provide support to business regarding billing related matters.
Assist with compiling and providing documentation for audit purposes
Assist with clearing billing backlogs in business units promptly.
Assist in compiling weekly, monthly, etc. reports as may be determined from time to time regarding Revenue Management activities.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with ISO and regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity in collaboration with Supervisor: Revenue Management
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Attend meetings and present relevant information to stakeholders when required.
Ensure efficient communication to all stakeholders and other finance team members.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required in a timely manner.
Provide relevant and accurate information requested by the clients in a timely manner.

Attachment: Advert - SABS Bookkeeper Revenue Management.pdf (94.09 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

CASHIER
Details
Closing Date 2024/02/19
Reference Number SAB240204-6
Job Title Cashier
Job Type Permanent
Branch Finance
Division Finance
Department Financial Reporting
Job Grade C1
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Other

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
Ensure daily payments received from external customers, petty cash claims and all customer master data input that relate to the Address Book for Financial data are processed in a secure, accurate and efficient manner.

Minimum Requirements

National Diploma / Diploma in Finance, Accounting, or a related field ( NQF Level 6)
3 years relevant work experience in a Financial environment
Receipt and cash handling, petty cash, address Book (Finance) and on-line credit assessment experience essential
Live-Link and JDE systems experience is advantageous

Duties and Responsibilities
Functional Management

Receive over the counter card payments from external customers for goods and services provided and internal/staff customers (lost key cards, wheel clamps etc.).
Ensure that petty cash payments are done in accordance with company policies, procedures and legislative requirements.
Facilitate the replenishment of the petty cash in accordance with company policies, procedures and legislative requirements.
Perform accurate daily reconciliations between payments received and invoices issued for such payments.
Perform monthly petty cash reconciliation between cash on hand and petty cash claims.
Ensure security of all cash on hand at all times.
Ensure effective handling and archiving of all financial records in the unit within scope of control, in accordance to company policies, procedures and legislative requirements, relating to petty cash and receipt handling.
Liaise with the SABS credit assessment company to request the correct and most credit assessment / history of applicant customers.
Use extensive knowledge of on-line Credit Assessment systems to trace the new details of absconded customers to enable collection activities to continue.
Accurate and timeous creation of all new customers, suppliers and employee master data in the address book (Finance), in accordance to company policies, procedures and legislative requirements.
Ensure that all master date transactions have appropriate and adequate supporting documentation.
Ensure the efficient update of all changes to the financial data of customers, suppliers and employees upon request, in accordance to company policies, procedures and legislative requirements
Ensure secure, effective handling and archiving of all financial records in the unit within scope of control, in accordance to company policies, procedures and legislative requirements, relating to address book financial data.
Report on customer address book trends and analysis (i.e. applications per business, account creation turnaround times, cash to credit trends, cash or credit application type)

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with ISO and regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure efficient communication to all finance team members.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries, complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required.

ATTACHMENT: ADVERT - SABS CASHIER.PDF (91.31 KB)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

HEAD: SUPPLY CHAIN MANAGEMENT

Details
Closing Date 2024/02/19
Reference Number SAB240204-5
Job Title Head: Supply Chain Management
Job Type Permanent
Branch Finance
Division Finance
Department Supply Chain Management
Job Grade D4
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Honours Degree | Postgraduate Diploma
Job Category Finance

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy
Please note that applications received after the closing date will not be considered.

Purpose Statement
Accountable for the implementation of tactical work plans, formulate associated procedures and ensure the development and effective implementation of supply chain management initiatives intended to secure a total cost of ownership reduction for the SABS and to embed supply chain compliance and best practice in accordance with the applicable statutory and legislated protocols with the objective to achieve year-on-year improvement it total cost, quality and service delivery.

Minimum Requirements

Honours Degree in Supply Chain Management, Financial Management, Business Management or related field.
MCIPS registration is an added advantage.
10 years relevant work experience in Supply Chain Management.
3 years senior managerial experience.
5 years managerial experience
Proven track record of overseeing supply chain sourcing, negotiation, contracting, purchasing, supply chain management, inventory management and supplier payment processing at corporate level

Duties and Responsibilities

Strategic Management

Lead the development, management and execution of the SABS Supply Chain Management strategy and provide input into the overall strategy, policy and decision-making direction of the organisation.
Ensure the alignment of the Supply Chain Management strategy with the requirements of all sub-divisions, through the development and execution of strategic work plans.
Set and drive comprehensive goals and objectives for performance to support SABS’s strategy and objectives.
Ensure the effective management of the entire extended Supply Chain Management value chain (both internal and external) in line with SABS overall
Lead and ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to Supply Chain Management in consultation with the CFO and other Executive members.
Develop a Centre of Excellence to balance technical know-how with customer/stakeholder
Ensure productivity is measured effectively against set objectives.
Ensure that Supply Chain Management achieves set objectives and that corrective actions are taken where the operational objectives are not achieved.
Develop and execute Supply Chain Management strategies (to secure total cost of ownership reductions).
Develop and execute strategies to ensure supplier and enterprise development in line with relevant legislation
Provide leadership and develop a strong team environment committed to the organisation's mission, vision, values and objectives in a manner that instils trust and credibility within the unit.

Operational Management

Develop and execute the Supply Chain Management Operational Plan to meet capacity and requirements in line with the overall plans.
Convert divisional operational plans into business activities and targets to attain growth targets.
Manage the operating model within sphere of control and ensure the continuous improvement thereof so as to ensure business improvement
Ensure that Supply Chain Management objectives are met through effective performance management and measurement
Provide subject matter expertise to the organisation regarding Supply Chain Management protocols and processes.
Organise and manage Supply Chain Management in terms of resources maximize productivity and customer satisfaction.
Ensure clear alignment between the actions and goals of the Supply Chain Management team and business units.
Communicate team progress and goal achievement to EXCO.
Continuously assess areas for internal improvement and develop plans for implementation.
Develop annual Integrated Demand Plans and report to the relevant authorities.
Communicate overall Supply Chain Management trends / results for the various commodities / categories to Business Units Managers.
Oversee the travel management company and insurance contracts
Develop and implement an effective and efficient system of contracts management.
Review and authorise contractual arrangements with suppliers in accordance with the SABS Delegation of Authority procedure
Engage with the business to improve the scoping of requirements, understand the business needs and manage the expectation and turnaround times.
Track and deliver the overall forecasted versus actual savings across the category spend range with the assistance of the category specialists.
Track and report non-compliance and deviations

Risk and Compliance Management

Ensure the mitigation of Supply Chain Management’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
Responsible for the coordination and maintenance of quality risk management in line with regulatory requirements.
Monitor changes in legislation and the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
Support and provide evidence to all internal and external audit and Accreditation requirements.
Oversee the maintenance and enforcement of related service level agreements to minimise business risk and ensure business continuity.
Ensure adherence in the team to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Ensure compliance with National legislation (e.g. PFMA, PPPFA, National Treasury, BBBEE, etc.) and SABS specific policies and procedures (including the Code of Ethics).

Financial Management

Develop and manage financial planning, forecasting and budgeting that will be used to initiate, drive and implement all Supply Chain Management and related initiatives in line with the business strategy.
Provide input in the planning and compilation of the annual budget aligned to the operational and strategic delivery plans to support the implementation of set objectives.

People Management

Manage and lead Supply Chain Management by providing clarity of vision; prioritising resources; facilitating alignment of the team; managing non-performance, driving a customer-centric performance culture, setting appropriate KPA’s and ensure the cascading thereof throughout Supply Chain Management and driving their achievement; inspiring commitment; encouraging mutual support; and enabling development opportunities
Proactively manage all direct reports in order to ensure that the strategic objectives for Supply Chain Management is met.
Maintain excellent human capital performance within Supply Chain Management through various people management practices such as employee engagement, empowerment, skills development, attraction and retention of key talent, succession planning, etc.

Stakeholder Management

Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.

Attachment: Advert - SABS Head Supply Chain.pdf (136.95 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

EXECUTIVE ASSISTANT (FINANCE)

Details
Closing Date2024/02/19
Reference Number SAB240203-2
Job Title Executive Assistant (Finance)
Job Type Permanent
Branch Finance
Division Finance
Department Financial Reporting
Job Grade C2
Number of Positions   1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category  Finance

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide administrative support to the Office of the CFO to ensure the effective and efficient running of the office and to assist in providing key support to the division in the execution of the overall Finance strategy.

Minimum Requirements

3 Years relevant work experience in Executive Administration: Operational Level.
Proven track record in executing executive and / or executive level administrative functions: Operational Level.
Proven track record in report writing and presentation formatting: Operational Level.
Must have understanding of invoicing, requisition ordering and basic procurement protocol: Operational Level.

Duties and Responsibilities

Functional Management

Develop, maintain and update the CFO’s annual meetings planner.
Oversee and coordinate the CFO’s meetings and preparation and ensure that all logistics, minutes and relevant agendas and material are provided.
Oversee, coordinate, and provide administrative duties such as, receiving telephone calls, correspondence and emails and flagging them as required.
Coordinate the CFO’s travel program, itineraries and related logistics.
Manage and coordinate the CFO’s task list portfolio, in conjunction with the CFO.
Treat information and documentation as private and confidential, and only disclose to any parties through the CFO’s approval.
Reconcile the CFO’s expenses, prepare the report accordingly and submit to Finance for processing.
Prepare non-routine and routine correspondence, and proofread relevant documents before circulation.
Research and collate data for special reports on behalf of the CFO.
Provide input and formulate business presentations in consultation with the CFO.
Perform special projects as directed by the CFO, including the review, research, summarization and analysis of information.
Attend key meetings with the CFO with the purpose of ensuring follow-up and execution on identified actions.
Work with the CFO to strategize and manage a portfolio of relationships.
Assist with the compilation of strategic documents for the CFO.
Oversee and improve the electronic filing system, ensuring that an adequate information management system is in place containing relevant and updated information.
Maintain the filing and record management system and other office flow procedures to ensure easy retrieval of records.
Ensure that all documents are filed, managed and updated appropriately.
Coordinate the logistical arrangements of relevant meetings in an effective and efficient manner and ensure the documentation and distribution of minutes.
Prepare agendas, documents and meeting packs for meetings, including CFO meetings.
Co-ordinate and collate all reports to be submitted to the various management levels and committees
Receive guests for meetings with the CFO.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit requirements.
Maintain quality risk management standards in line with ISO requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Review related Standard Operating Procedures in consultation with the Managers and Executives to ensure business optimisation.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
Uphold the image of the office of the CFO in all interactions with stakeholders.
Coordinate the flow of information, providing a central point of contact for internal and external customer’s queries and/or complaints.
Convene and attend meetings and present relevant information to relevant stakeholders when required. Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.

Attachment: Advert - Executive Assistant-FINANCE.pdf (90.79 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

CLERK: PAYMENTS

Details
Closing Date 2024/02/19
Reference Number SAB240203-1
Job Title Clerk: Payments
Job Type Permanent
Branch Finance
Division Finance
Department Financial Reporting
Job Grade C2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Finance

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
Responsible for the complete, accurate and timely processing of invoices and payment of amounts due to suppliers for the purchase of goods and services by SABS employees.

Minimum Requirements
3 years relevant work experience in creditors or payment management environment: Operational Level
Must have pre-audit, processing and reconciliations experience: Operational Level

Duties and Responsibilities

Functional Management

Perform a pre-audit of creditors invoices, verify authorization levels, goods received signatures, and compliance to tax legislation.
Process invoices for local and foreign suppliers.
Complete the timeous and accurate processing of valid and authorised supplier invoices taking into account payment terms, discounts and credit notes.
Perform three-way matching between invoice, purchase order and goods receipting before making payment.
Send out and follow up to ensure that unprocessed invoices sent to the business unit managers for approval are returned to the Account Payable business unit for processing
Ensure that key supplier accounts are updated monthly.
Reconcile all supplier and general ledger accounts on a monthly basis.
Manage monthly invoice registers and verify that all supporting documentation complies with the supply chain management policy and where applicable the payment requisition form is completed correctly
Send out payment instruction on SABS letterhead to the bank for supplier payment once approved by relevant signatories
Ensure bank charges on payments made are forwarded to the applicable Payment Clerk for processing before month end closure
Attach the invoice to the remittance and submit for review, after the creation of the payment run.
Issue remittance to suppliers as confirmation of payment.
Ensure that all valid invoices received are captured timeously before month-end and year-end as per deadline of timetable distributed.
Close pre-payments, once stock has been received, or leave open until the following month.
Ensure that copies of all outstanding invoices are submitted for accrual on a monthly basis.
Promptly escalate any outstanding accounts and accrual for resolutions to Supervisor: Payment Management.
Coordinate support for key suppliers and customers.
Ensure that key supplier accounts are updated monthly.
Ensure that supplier accounts are not put on hold without the knowledge of the Supervisor Payment Management.
Reconcile all supplier and general ledger accounts on a monthly basis and promptly clear all reconciling items.
Compile reports as and when required by management in line with set timeframes.
Manage and monitor supplier payments weekly.
Ensure that all cheque invoices received by Accounts Payable are settled timeously as per the approved Delegations of Authority.
Ensure that payments made and funds transferred correspond with the payment report.
Update payments on the system once EFT transfers have been finalised.
Provide proof of payment and remittance advice to all suppliers paid.
Maintain payment files and ensure it is clearly marked, archived and retrieved when required.
Ensure that filing is completed timeously on all required administrative activities.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with ISO and regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation
Review related Standard Operating Procedures in consultation with Finance leadership to ensure business optimisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure efficient communication to all auditors and other finance team members.
Ensure the provision of excellent customer service.
Resolve and/or escalate queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information.
Develop and maintain a good working relationship with all key SABS suppliers

Attachment: Advert - Clerk-Payments.pdf (90.89 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

PLANNER: FACILITIES
Details
Closing Date 2024/02/19
Reference Number SAB240204-10
Job Title Planner: Facilities
Job Type Permanent
Branch Corporate Services
Division Facilities
Department Facilities Maintenance
Job Grade C1
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Facilities

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide planning and administrative support to the department so as to ensure that service delivery is optimized.

Minimum Requirements

Diploma in Office or Business Administration or a related field
GMR2 Qualification is preferred
1 – 2 years relevant planning work experience within an administrative environment.

Duties and Responsibilities

Functional Management

Plan and schedule facilities assignments / projects in collaboration with the Head.
Update job status on the planning system.
Update the internal planning master schedule.
Administer all ad-hoc / short notice changes to plans.
Record all internal planning postponements.
Assist in verifying status of IRQ’s submitted to Facilities through the IRQ system within set timelines.
Perform special projects as directed by the Head, including the review, research, summarization and analysis of information.
Perform the required quality checks of planning documentation.
Attend key meetings with the Head with the purpose of ensuring follow-up and execution on identified actions.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with ISO and regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Review related Standard Operating Procedures in consultation with the Managers and Head to ensure business optimisation.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
Uphold the image of the office of the Head in all interactions with stakeholders.
Coordinate the flow of information, providing a central point of contact for internal and external customer’s queries and/or complaints.

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

SPECIALIST: TALENT DEVELOPMENT

Details
Closing Date 2024/02/19
Reference Number SAB240205-4
Job Title Specialist: Talent Development
Job Type Permanent
Branch Corporate Services
Division Human Capital Management
Department HC Centre of Excellence
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category Human Resources

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide the organisation with talent development solutions (including employment equity, transformation and learning & development, etc.) which will enable the business to deliver on its overarching strategic goals and objectives, and comply with statutory obligations governing learning and development.

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in Human Resource, Industrial Psychology or related field (NQF Level 7)
Occupationally-Directed Education Training and Development Practitioner (ODETDP) qualification is preferred
NQF Skills Development Facilitator
8 years relevant work experience within talent development, OD or Human Resources
4 years specialist experience
Assessment and moderation experience is preferred
Proven track record in developing and implementing strategic plans for employment equity, transformation management, skills transfer, learning ladders, training methodologies, leadership development, e-Learning, career mapping, and skills development at organisational level
Must have experience in implementing and managing graduate, internship and learnership programmes

Duties and Responsibilities

Functional Management

Review, monitor and evaluate learning and development practices and offerings to improve deficiencies in line with organisational goals and objectives.
Design and implement learning and development strategies such as knowledge management, skills transfer, learning ladders, training methodologies, leadership development, e-Learning, career mapping, and skills development programmes aligned to the strategic objectives of the SABS.
Conduct training needs analysis in line with the corporate plan and strategic goals and objectives.
Compile the annual training plan and calendar for the organisation in line with business and individual needs and the overall strategy.
Benchmark talent development initiatives against best practice to ensure alignment to relevant training legislation and methodologies.
Analyse, advise and consult SABS leadership on the application of talent development solutions which could benefit the organisation.
Facilitate the implementation of employee engagement initiatives to achieve the SABS’s strategic goals and optimise engagement levels throughout the organisation.
Design and upgrade internal curriculum and course materials to ensure adherence to SETA requirements and SABS policies and procedures.
Compile a detailed costing of all internally designed learning and development initiatives.
Design assessment and moderation instruments in line with talent development program objectives.
Assess and verify learners’ portfolios of evidence and upload learner achievements accordingly on the relevant internal and/or SETA database.
Moderate learner portfolios or coordinate moderation as required.
Develop the SABS competency framework in line with organisational strategic objectives and job requirements.
Facilitate the induction and on-boarding of new employees to ensure adequate assimilation into SABS operations and culture.
Develop and implement employment equity initiatives in line with the EE strategy and plan.
Develop, implement and communicate transformation initiatives in line with the corporate strategy.
Monitor talent development service provider deliverables as per scope of contract.
Design, implement and manage a learning database with accurate records.
Ensure that training interventions are correctly captured timeously on the system.
Ensure that all learning and development records are maintained and updated.
Ensure the maintenance of the learning and development system to enable effective reporting.
Compile monthly quarterly, annual training reports to inform key business decisions.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with ISO and regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide talent development subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that Talent Development best practices are implemented across the organisation.

SPECIALIST: OD AND CHANGE MANAGEMENT

Details
Closing Date 2024/02/19
Reference Number SAB240205-3
Job Title Specialist: OD and Change Management
Job Type Permanent
Branch Corporate Services
Division Human Capital Management
Department HC Centre of Excellence
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category Human Resources

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide the organisation with organisational development and change management solutions to support talent mobility which will enable the business to deliver on its overarching strategic goals and objectives, and comply with statutory obligations governing employee management practices.

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in Human Resource, Industrial Psychology or a related field (NQF Level 7)
South African Board for People Practices (SABPP) (preferred)
8 years relevant work experience in OD
4 years specialist experience
Proven track record in implementing organisational development and change management solutions within an organisation is essential
Excellent understanding of various organisational development and design methodologies
Must have knowledge of specialist spheres of HR (i.e. organisational design and development, change management, culture change, etc.)

Duties and Responsibilities

Functional Management

Design, scope and implement organisational design and change management strategies, initiatives inclusive of measurement, management and improvement processes and procedures within the organisation in collaboration with the Manager.
Review and monitor organisational structures and structural changes to identify/improve deficiencies.
Ensure the accurate documentation of organisational structures to align with current job titles and pay roll data.
Coordinate organisational design and business optimisation initiatives.
Design, scope, monitor, diagnose, analyse, and implement change management and OD initiatives in line with the Human Capital strategy.
Analyse, design, and implement job design and evaluation systems, processes and procedures within the organisation in line with the Human Capital strategy.
Lead research and establish OD practices to optimize the business
Analyse, compile and provide reports as required by stakeholders.
Diagnose potential organisational problem areas
Evaluate business initiatives to ascertain fit between people management practices and company goals and objectives
Ensure the enforcement of related regulatory requirements governing OD & Change to support transparency and transformation.
Design, evaluate, maintain and implement major OD changes pertaining to the operating model, structure, business processes and business model at organisational level.
Provide change management and OD advocacy and subject matter expertise to all relevant stakeholders.
Facilitate the implementation of change management initiatives to achieve the SABS strategic goals.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that OD and change best practices are implemented across the organisation.

HUMAN CAPITAL BUSINESS PARTNER

Details
Closing Date 2024/02/19
Reference Number SAB240205-2
Job Title Human Capital Business Partner
Job Type Permanent
Branch Corporate Services
Division Human Capital Management
Department HC Shared Services
Job Grade D2
Number of Positions 2
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category Human Resources

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide generalist human capital business partnering services to SABS and to drive compliance with the SABS Human Capital policies and procedures nationally.

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in Human Resources, Industrial Psychology, Social Science or a related field (NQF Level 7)
South African Board for People Practices (SABPP) registration is preferred
8 years relevant work experience in human resources
4 years specialist experience
Proven track record in driving and implementing generalised human capital business partnering initiatives within a corporate environment
Must have experience in Employee Relations, Recruitment & Selection, Performance Management, Change Management, Talent Management as well as Learning & Development.

Duties and Responsibilities

Functional Management

Implement the strategic objectives of the Human Capital Management function within all business units.
Implement and attend to the day-to-day general Human Capital requirements of lines of business within area of control.
Develop an understanding of the business and provide solutions tailor-made for business needs.
Ensure that relevant projects are managed and implemented within set timeframes, and as per the project scope and plan, and track and report on the project status.
Adhere to sound project management principles such as analysis, scope, risk mitigation, change management, and project learnings.
Provide guidance to line management and employees and implement sound employee relations initiatives and practices, within scope of control.
Compile monthly reports on Human Capital metrics and challenges with area of responsibility.
Ensure data integrity in administration of processes and documents.
Attend to any delegated matter falling within the scope of responsibility.
Drive and implement change management and employee relations processes and plans within the area of responsibility.
Monitor trends and design specific Human Capital interventions to drive performance optimisation.
Gain a thorough understanding of the human capital value proposition and remuneration principles and philosophy and implement accordingly within scope of control
Conduct internal remuneration parities and administer compensation changes in collaboration with the Specialist: Compensation and Benefits.
Prepare workforce plans in line with business objectives.
Drive and implement the performance management process within own area of responsibility and ensure that business units comply with performance management protocols and standards.
Facilitate workshops to line management on sound human capital practices (e.g., performance management process, talent management, etc.)
Drive talent management initiatives within area of responsibility
Facilitate moderation or calibration sessions to ensure the integrity of the performance management system.
Conduct quality assurance checks and prepare reports on performance contracts.
Conduct job analysis, design job profiles and perform job evaluation in collaboration with the Specialist: OD & Change Management
Review job specifications in line with the job profile and compile relevant advertisement for recruitment, using relevant and appropriate recruitment platforms.
Manage the end-to-end recruitment process through scanning, shortlisting, interviewing, placement, etc.
Compile and submit offer and regret letters based on selected candidates and explain offer letter remuneration practices to candidates.
Ensure the effective on-boarding of new employees within area of responsibility.
Ensure compliance with all legislation underpinning recruitment such as the Employment Equity Act and recruitment policy.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Provide input and review Human Capital policies and procedures as required.
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with ISO and regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required.
Provide general human capital subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that best practices are implemented across the organisation.

MANAGER: SHARED SERVICES

Details
Closing Date 2024/02/19
Reference Number SAB240205-1
Job Title Manager: Shared Services
Job Type Permanent
Branch Corporate Services
Division Human Capital Management
Department HC Shared Services
Job Grade D3
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category Human Resources

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To plan, manage and execute the Human Capital Shared Services activities to support business operations and strategic objectives and ensure compliance to all statutory and legislative prescripts.

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in Human Resources, Industrial Psychology or a related field (NQF Level 7)
Global Remuneration Professional (GRP) certification is advantageous
10 years related work experience in Human Capital Administration or Shared Services
3 years management experience
Proven track record in Human Capital transactional services (e.g., HR service desk management, document management, HR information and filing management, HR services workflows, recruitment processes, payroll and benefits processes, general HR administration, etc.)

Duties and Responsibilities

Operational Management

Contribute towards the development of a strategy for the Division function and ensure alignment of this strategy to the plan for the Shared Services business unit overall.
Ensure productivity is measured effectively against set objectives.
Manage and ensure the drive of continuous improvement activities.
Manage the business unit and ensure that it contributes to the achievement of business objectives
Manage operations effectively to deliver services within timelines and prescribed quality through effective resource management
Use insights gained through business information to compile reports, and metrics to measure success and inform the business decisions within area of responsibility
Put measures into place to improve productivity.

Functional Management

Manage the record and database administration of all employee files and ensure that it is compliant with the relevant legislative protocols.
Provide secure and reliable records management systems for all employee records, which is compliant with the SA Archives, POPI and Basic Conditions of Employment Acts
Research and implement database management best practice such as digitisation, creation, maintenance, access, retrieval, and disposal and draft correspondence regarding Human Capital policy and procedure changes and updates.
Design and implement workflows, protocols and plans such as payroll internal control data, document management workflows, master data business continuity plans, Human Capital Services workflows and system change controls within the division.
Manage, coordinate, monitor and provide general Shared Services administrative processes and support to business.
Manage the timeous processing of all appointments, allowances, salary changes, contracts, exits, invoices, and claims.
Manage and coordinate all HC audit (both internal and external) responses and audit information requests within scope of control.
Ensure that all system modules are fully aligned and integrated with SABS’s Human Capital policies and standard operating procedures.
Design and implement the Human Capital early warning system to alert any unhealthy HC trends in the organisation.
Manage payroll risk by ensuring internal controls, with appropriate checks and balances are in place for all functions and individual roles within the unit.
Conduct regular Human Capital system and process audits, generate exception reports and develop continuous improvement plans to reduce response time and optimise productivity within department.

Risk and Compliance Management

Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
Support and provide evidence to all internal and external audit requirements.
Oversee the maintenance and of related Service Level Agreements to minimise business risk and ensure business continuity.
Ensure adherence in the team to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Financial Management

Provide input in the planning and compilation of the annual budget aligned to the tactical delivery plans to support the implementation of set objectives.
Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
Ensure the deployment of proper financial controls to manage the business unit budget.

People Management

Proactively manage all direct reports in order to ensure that the strategic objectives for the division is met.
Maintain excellent human capital performance through employee empowerment, skills development and retention and succession planning within the team.
Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and practices.
Manage and lead Shared Services by providing clarity of vision; prioritising resources; facilitating alignment of the team; managing non-performance, driving a customer-centric performance culture, setting appropriate KPA’s and ensure the cascading thereof throughout Shared Services and driving their achievement; inspiring commitment; encouraging mutual support; and enabling development opportunities
Implement a learning culture within scope of control.
Drive performance management in line with the SABS policy within the team, and address performance challenges and develop subordinates to meet the expected performance standards.
Be the change champion for all HC Centre of Influence-wide change, culture and diversity projects and programmes.
Recruit and retain key talent and other critically skilled personnel to manage internal processes and oversee the tactical, daily analytical work of the team.

Stakeholder Management

Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene, chair and attend meetings and present performance and business related to relevant stakeholders when required.
Manage and resolve operational complaints through timeous resolution and/or escalation as required
Provide technical support and advocacy on HC Centre of Influence related matters to the organisation.
Provide support for disputes and appeals when required.

SPECIALIST: TALENT ACQUISITION (FIXED TERM CONTRACT - 12 MONTHS)

Details
Closing Date 2024/02/16
Reference Number SAB240203-4
Job Title Specialist: Talent Acquisition (Fixed Term Contract - 12 Months)
Job Type Fixed Term Contract
Branch Corporate Services
Division Human Capital Management
Department HC Centre of Excellence
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category Human Resources

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide talent acquisition solutions to ensure that SABS attracts, acquires and retains the best suitable talent for approved vacancies within the agreed time frame and in line with the SABS Recruitment and Selection Policy.

Minimum Requirements

Diploma + Advanced Diploma / B degree in Human Resources or a related field: NQF Level
4 years specialist experience
Proven track record in compiling and implementing talent acquisition plans and strategies; strategic, customised and bulk sourcing of candidates and designing of recruitment dashboards
Proven track record in interviewing, recruitment cost analysis and head-hunting proficiency

Duties and Responsibilities
Functional Management

Design and implement talent acquisition strategies and processes aligned to the strategic objectives of the SABS.
Compile and implement a organisational Talent Acquisition Plan based on organisational needs in line with the Recruitment Policy and procedures.
Collaborate with HC Business Partners to develop customised acquisition plans in line with workforce plans per division
Ensure communication of the Talent Acquisition Plan to the relevant stakeholders and build good relationships with all business units.
Ensure that the recruitment time to fill a vacancy adheres to standard operating procedures and agreed time lines in line with the Recruitment Policy.
Ensure that positions are filled using approved job descriptions and job requirement data.
Attend to recruitment enquiries and approvals with appropriate delegation of authority.
Advertise vacant positions and source replacements in time to start as per approved start date and as per recruitment timelines.
Monitor recruitment costs, as well as savings from internal and external head-hunting, where agency fees were incurred.
Screen long listed applications according to job requirements.
Forward all long listed applications to Line Managers for further shortlisting
Prepare interview packs for the relevant positions and interview sessions and distribute as required.
Coordinate and arrange psychometric assessments in collaboration with the Shared Services Administrators and provide feedback to candidates and external providers as required.
Coordinate and arrange risk and verification assessments with external providers as required.
Send out rejection letters based on interview panel findings.
Compile monthly recruitment reports to inform the Human Capital dashboard.
Conduct quarterly meetings with Human Capital Business Partners and the business unit to determine the effectiveness of recruiting implementation.
Provide business with monthly and quarterly reporting of new hires and candidate pipeline.
Keep abreast with the latest developments in the field of recruitment and selection and provide advocacy to relevant stakeholders.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required.
Provide talent acquisition subject-matter advocacy and expertise to all relevant stakeholders.

Attachment: Advert - Specialist Talent Acquisition.pdf (90.42 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

MANAGER: ICT SERVICE DESK AND END USER SUPPORT

Details
Closing Date 2024/02/19
Reference Number SAB240205-7
Job Title Manager: ICT Service Desk and End User Support
Job Type Permanent
Branch Corporate Services
Division ICT and Knowledge Management
Department ICT Help Desk and End User Support
Job Grade D3
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category IT

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To develop, implement and manage all ICT Service Desk and End-User Support and activities, reporting and strategies on behalf of the SABS to support strategic objectives and business operations.

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in IT, IS, Computer Science or related field (NQF Level 7)
Information Technology Infrastructure Library (ITIL) Foundation Certification is essential
MCSE: Desktop Infrastructure or Core Infrastructure Certification is essential
CCNA Certification is advantageous
10 years relevant work experience in ICT
3 years managerial experience
Proven track record in managing an ICT service desk and support environment

Duties and Responsibilities

Operational Management

Contribute towards the development of an operational strategy for the Division and ensure alignment of this strategy with the plan for the ICT Service Desk and End-User Support business unit overall.
Ensure productivity and efficiency is measured effectively against set objectives and implement improvements where required.
Manage and ensure the drive of continuous improvement activities.
Manage the business unit and ensure that it contributes to the achievement of business objectives
Manage operations effectively to deliver services within timelines and prescribed quality through effective resource management
Manage the provision of ICT Service Desk and End-User Support services to support the delivery of SABS Strategic objectives.
Use insights gained through business information to compile reports, and metrics to measure success and inform the business decisions within area of responsibility.

Functional Management

Manage and ensure an effective customer focused service desk functioning including incidents and call management, telephonic and remote support, end-user training, user access and password management according to standard operating procedures and relevant policies.
Manage overall effective Technical desktop, laptop and printer support regards to set-up of PC/s, Laptops, Proximas as well as ongoing trouble shooting, installations, rebuilds, patching and remote support
Ensure overall management of ICT service requests to prevent escalation and customer complaints and meet SLA’s
Ensure a high level of end user satisfaction through ownership, resolution, and appropriate escalation of issues and support tickets.
Provide sound technical resources and senior escalation points for numerous technologies.
Create consistent surveying process for customer survey and ticket follow-up, using automated surveys or personal follow-up, ensuring continuous improvements and foster a customer-centric environment.
Ensure the compilation and provision of updated training material and information for Intranet and other relevant on-line use.
Maintain an asset register for all ICT assets (hardware and software), in line with procurement and decommissioning control procedures.
Create a knowledge base and customer service portal of relevant information, FAQs and guides that promote self-service and self-help and drive faster incident resolution.

Risk and Compliance Management

Ensure the mitigation of the business unit’s risk profile through the identification and application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
Responsible for the coordination and maintenance of quality risk management in line with relevant standards, Accreditation and regulatory requirements.
Monitor changes in the legislative and regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
Drive the implementation of compliance with policies aimed at strengthening the SABS brand and stakeholder interface.
Support and provide evidence to all internal and external audit, Accreditation and regulatory requirements.
Oversee the maintenance and effective implementation of Service Level Agreements / contracts to minimise business risk and ensure business continuity.
Implement ICT governance, risk and compliance framework to protect the organisation’s information assets
Ensure adherence in the team to all relevant laws, policies and Standard Operating Procedures.
Proactively evaluate related risks against changing trends and market/economic conditions.

Financial Management

Provide input in the planning and compilation of the annual budget aligned to the tactical delivery plans to support the implementation of set objectives.
Ensure the effective implementation, management, monitoring of the budget, and mitigate and report on any variances.
Ensure the deployment of proper financial controls to manage the budget.

People Management

Proactively manage all direct reports in order to ensure that the strategic objectives for the division are met.
Maintain excellent human capital performance through employee empowerment, skills development and retention and succession planning within the team.
Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and practices.
Manage and lead ICT Service Desk and End-User Support by providing clarity of vision; prioritising resources; facilitating alignment of the team; managing non-performance, driving a customer-centric performance culture, setting appropriate KPA’s and ensure the cascading thereof throughout ICT Service Desk and End-User Support and driving their achievement; inspiring commitment; encouraging mutual support; and enabling development opportunities.
Implement a learning culture within scope of control.
Drive performance management in line with the SABS policy within the team, and address performance challenges and develop subordinates to meet the expected performance standards.
Be the change champion for all ICT Service Desk and End-User Support-wide change, culture and diversity projects and programmes

Stakeholder Management

Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
Build and maintain effective internal and external stakeholder relationships (for example Operations, Accreditation etc.) for the purpose of expectations management, knowledge sharing and integration, and to deliver operational excellence.
Represent and participate in the organisation’s committees and task teams when required.
Convene, chair and attend meetings and present performance and business-related information to relevant stakeholders when required.
Manage and resolve operational enquiries and complaints through timeous resolution and/or escalation as required
Provide technical support and advocacy on ICT Service Desk related matters to the organisation.
Ensure the documentation of all stakeholder engagements to ensure continuity for future engagements.

SPECIALIST: KNOWLEDGE MANAGEMENT

Details
Closing Date 2024/02/19
Reference Number SAB240205-6
Job Title Specialist: Knowledge Management
Job Type Permanent
Branch Corporate Services
Division ICT and Knowledge Management
Department ICT Architecture
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category IT

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy
Please note that applications received after the closing date will not be considered.

Purpose Statement
To design, develop, implement and maintain innovative Knowledge Management methodologies, models and platforms to ensure that the respective organisational knowledge management requirements are functional and in line with the organisation’s technology and governance strategies, policies and standards.

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in ICT, IS Knowledge Management, Computer science or a related field.
Oracle Knowledge Management Certified Implementation Specialist is preferred.
Database Management certification is preferred.
ITIL Foundation certification is essential.
8 years’ relevant work experience in knowledge management, particularly on development and implementation of knowledge management frameworks.
4 years specialist experience.
Proven track record of implementing knowledge management frameworks, databases and methodologies within a corporate organisation.

Duties and Responsibilities
Functional Management

Design, develop and implement knowledge management frameworks to facilitate execution of the SABS strategy.
Implement the knowledge management blueprint to ensure alignment with the organisational strategy, corporate business plan and industry changes and innovations.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Understand the current functionality of SABS’s business units to ensure that the implementation of the knowledge management initiative enables the business units’ objectives.
Understand the current SABS levels of strategic and operational capability and actively participate in the development of integrated and aligned knowledge management solutions that will bridge the gap between current and future state capabilities.
Proactively identify opportunities for the application of knowledge management solutions within SABS.
Contribute towards creation and maintaining the Community of Practice Forums to ensure the filtered ideas with valuable return on investment or strategic intent is executed.
Advise and guide on the best ways to store, retrieve and file organisational information.
Conduct benchmarking initiatives to align the knowledge management activities in SABS with industry best practice.
Provide guidance on the dissemination of information (from a knowledge management perspective) best practices for the organisation.
Guide and implement the governance practices regarding the management of the dissemination of information.
Conduct knowledge management research and develop and provide appropriate metrics and solutions.
Develop the knowledge management database and ensure information is stored according to relevant legislation and best practice guidelines.
Ensure that the knowledge transfer process (inclusive of knowledge creation and knowledge sharing) is structured and transferred as per governance guidelines through various tools, techniques, methodologies etc.
Collaborate with ICT Architecture in creating and developing the appropriate knowledge management architecture for the SABS.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that business process engineering best practices are implemented across the organisation.

SPECIALIST: SERVER ADMINISTRATION
Details
Closing Date 2024/02/19
Reference Number SAB240205-5
Job Title Specialist: Server Administration
Job Type Permanent
Branch Corporate Services
Division ICT and Knowledge Management
Department ICT Infrastructure
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category IT

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To design, develop, implement and maintain the SABS Server Infrastructure environment by resolving internal and external queries timeously.

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in ICT, IS, Computer science or a related field (NQF Level 7)
MCSE: Productivity Certification is essential.
Server + Certification is essential.
Oracle Certified Server Associate is advantageous.
VMware certification is preferred.
Information Technology Infrastructure Library (ITIL) Foundation Certification is essential.
8 years’ relevant work experience in Server Administration in a corporate environment.
4 years specialist experience
Proven track record in upgrading, modifying and improving server infrastructure within a corporate environment.
Proven track record in deploying server security processes within a corporate environment.

Duties and Responsibilities

Functional Management

Install, configure, upgrade and maintain hardware and software systems as per SABS ICT governance protocols.
Configure, maintain and upgrade best in class operating systems.
Perform back-up, recovery and retrieval functions as required within the Server Administration environment.
In collaboration with ICT Architecture contribute towards the development of the ICT Server Infrastructure architecture.
In collaboration with ICT Security develop and maintain the Server Security framework and protocols.
Monitor and report on the capacity and performance of the server infrastructure to ensure availability and accessibility in line with ICT protocols.
Perform VPN administration (DNS, DHCP etc.) within SABS.
Build, configure and restore domain controllers within SABS.
Administer and maintain system accounts through active directory.
Review server and application logs.
Administer the network environment as per SABS requirements.
Provide technical guidance and advice related to the hardware and software upgrades, modifications and improvements within the ICT environment.
Monitor and maintain configurations of various SABS datacentres (including APN, availability, accessibility and redundancies, etc.)
Prepare technical documentations and reports on the operation of relevant server infrastructure as required.
Resolve all adverse audit findings linked to server infrastructure timeously.
Install new or rebuild existing servers in accordance with standards and operational requirements.
Monitor the SABS disaster recovery (DR) site and administer all critical server infrastructure replication to the DR environment and ensure all testing and verifications are completed efficiently.
Repair and recover server infrastructure from hardware or software failures and data loss incidents.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that business process engineering best practices are implemented across the organisation.

SPECIALIST: ICT GOVERNANCE RISK AND COMPLIANCE

Details
Closing Date 2024/02/19
Reference Number SAB240203-9
Job Title Specialist: ICT Governance Risk and Compliance
Job Type Permanent
Branch Corporate Services
Division ICT and Knowledge Management
Department ICT Infrastructure
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category IT

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To design, develop, implement and maintain ICT Governance, Risk and Compliance strategic frameworks and activities, data privacy compliance reporting and processes as well as conduct regular governance audits and take corrective action on behalf of the SABS to support business operations and strategic objectives.

Minimum Requirements
Diploma + Advanced Diploma /B-Degree in ICT, IS, Computer science or a related field. Certified in the Governance of Enterprise IT (CGEIT) certification is essential. Certified Information Systems Auditor (CISA) certification is advantageous. Certified in Risk and Information Systems Control (CRISC) certification is advantageous. 8 years relevant work experience in ICT Governance Risk and Compliance

Duties and Responsibilities

Functional Management

Provide an ICT Governance, Risk and Compliance (GRC) framework, including data compliance and cybersecurity risk aligning ICT with the overall objectives of SABS.
Coordinate the development and implementation of ICT policies, standards, processes and procedures and ensure that data compliance standards are adhered to throughout the organisation and escalate non-compliance issues.
Monitor and evaluate adherence to ITC policies at the divisional and organisational level and escalate non-compliance to line management for corrective action.
Ensure that all relevant controls, policies and procedures are embedded and monitored as operating effectively and that actions are in place to address emerging risks and incidents.
Identify, report and ensure implementation of mitigation of all ICT related cybersecurity threats and risk assessment procedures.
Implement controls to mitigate risks identified during the risk assessment process.
Implement and stress test the Disaster Recovery Plan to ensure ICT business continuity processes and procedures are running smoothly within the organisation.
Ensure that independent annual vulnerability and penetration testing are performed in the SABS environment and implement remedial actions as required.
Contribute to the development of the Business Continuity Strategy and process in consultation with the Head: ICT to ensure readiness for recovery from ICT service interruptions.
Ensure and coordinate regular Business Impact Analyses of ICT Services on SABS processes.
Track timely closure of identified control gaps and risk mitigation plans and actively support action owners during issue remediation.
Ensure that internal control frameworks are developed and implemented across the organisation with regard to IT Risk Standards, ICT controls and regulatory and legislative requirements.
Review and update policy / standards compliance and exceptions, and report status to management and document advice for corrective actions.
Develop and coordinate the implementation of an IT governance, metrics collection, and reporting capability across the ICT division.
Provide guidance on implementing ICT compliance control objectives and provide support for gap analysis initiatives.
Provide input to improve efficiency and effectiveness of ICT cybersecurity governance services.
Act as point of contact within the ICT division with regards to risk and compliance issues.
Coordinate the ICT audit process and ensure that related audit activities and requests are handled efficiently and effectively.
Support ICT team during the planning and subsequent phases of an audit as well as during the audit close-out process.
Report on all ICT Governance, Risk and Compliance matters as required.
Provide technical support and training to SABS users with regards to ICT Governance and Risk principles.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that business process engineering best practices are implemented across the organisation.

Attachment: Advert - Specialist ICT Governance Risk and Compliance..pdf (91.03 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

SPECIALIST: WEB DEVELOPER
Details
Closing Date 2024/02/19
Reference Number SAB240203-5
Job Title Specialist: Web Developer
Job Type Permanent
Branch Corporate Services
Division ICT and Knowledge Management
Department ICT Business Applications
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category IT

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
Design, develop, implement and maintain functional and secured web applications and provide support to existing web applications and integrate new technologies into system designs for the SABS to meet the strategic and business objectives of the organisation

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in ICT, IS, Computer science or related field- NQF Level 7
HTML & CSS Coding Specialist (HCCS) Certification is essential
JavaScript Certification is essential

Duties and Responsibilities

Functional Management

Develop user-friendly based web applications and applications frameworks as required.
Analyse user needs to determine requirements and conduct systems analysis and develop web-based applications in collaboration with the relevant stakeholders.
Create site layout and user interfaces from design concepts by using standard scripting language (such as XHTML, HTML, CSS, and PHP practices) and facilitate programming and development.
Design and implement applications and web-based services and ensure application database integration in collaboration with the relevant stakeholders.
Review all programs prior to implementation to verify consistency and conformance with processes and policies in collaboration with the relevant stakeholders.
Perform problem analysis, unit testing and program implementation for systems and/or projects.
Test, enhance and maintain new and existing web applications.
Implement coding for development, maintenance, and functionality updates.
Convert raw images and layouts from graphic design into CSS, XHTML, HTML themes.
Implement web-based applications and develop the placement and layout of web site pages and content according to time, cost and quality objectives.
Create and execute project work plans according to budget and revise as appropriate to meet changing needs and requirements.
Develop and maintain document control administration to ensure cost reduction and record management best practice.
Conduct the full software development lifecycle including analysis, design, implementation, and testing according to time, cost and quality objectives.
Identify system deficiencies and implement solutions to proactively manage ease-of-use interfacing and cost reduction practices.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders
Manage internal and external relationships to ensure that ICT web-based best practices are implemented across the organisation

Attachment: Advert - Specialist- Web Development.pdf (89.39 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

TECHNICIAN: APPLICATION DEVELOPMENT AND SUPPORT

Details
Closing Date 2024/02/19
Reference Number SAB240203-12
Job Title Technician: Application Development and Support
Job Type Permanent
Branch Corporate Services
Division ICT and Knowledge Management
Department ICT Business Applications
Job Grade C3
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category IT

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide development support and maintenance of business applications including the migration of legacy systems to the latest fit-for-purpose technology in line with organisational objectives.

Minimum Requirements

National Diploma / Diploma in IT, Information Systems, Computer science or a related field.
DevOps Certification is preferred.
ITIL Foundation certification is preferred.

Duties and Responsibilities

Functional Management

Maintain and provide support for all software applications within SABS.
Coordinate the assessment, impact analysis, investigation into root causes and implementation of solutions for all proposed business requirements.
Monitor and maintain the implementation of application design and provide continuous improvement solutions.
Trouble shoot and code test application defects (bug identification, bug fixing etc.) as logged by users.
Coordinate the integration of applications from the user acceptance environment to the production environment in conjunction with relevant stakeholders.
Maintain subsequent system changes and communicate implemented changes to relevant stakeholders.
Prepare and present the required standard documentation for ICT change control processes.
Provide technical support in resolving all audit findings on the schedule as required.
Participate in project teams to document and support solutions.
Provide ad-hoc application development and related support activities as required by line management.
Coordinate maintenance services to ensure that all business applications are fully operational and functioning as required.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit and regulatory requirements. Maintain quality risk management standards in line with ISO and regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and task teams when required.
Attend meetings and present relevant information to stakeholders when required.
Ensure efficient communication to all relevant stakeholders.
Ensure the provision of excellent customer service.
Resolve and follow-up on queries and problems within span of control and within agreed time frames.
Liaise with relevant stakeholders regarding follow-up of information, as required.
Escalate unresolved ICT requests and provide status reports as per standard operating procedures.

Attachment: Advert - Technician Applications Development & Support.pdf (105.16 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

SPECIALIST: DATA AND BUSINESS INTELLIGENCE

Details
Closing Date 2024/02/19
Reference Number SAB240203-11
Job Title Specialist: Data and Business Intelligence
Job Type Permanent
Branch Corporate Services
Division ICT and Knowledge Management
Department ICT Architecture
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category  IT

Job Advert Summary

About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To design, develop, implement and maintain data and business intelligence solutions to meet both internal and external customer requirements.

Minimum Requirements
Diploma + Advanced Diploma / B Degree in, Engineering, IS, Computer Science, IM, IT or a related field MCSE: Data Management and Analytics Certification is preferred                                                                          Data Science Certifications (i.e., Python, Microsoft, AWS, Hadoop, big data, machine learning, etc.) are advantageous                                                                                                                                                Information Technology Infrastructure Library (ITIL) Foundation Certification is essential                                          8 years relevant work experience in ICT Business Intelligence / Programming                                                            4 years specialist experience

Duties and Responsibilities

Functional Management

Define and plan the implementation and cut-over approach requirements and steps to be followed including consulting the business on business readiness criteria.
Design and present prototypes in accordance to the relevant requirements.
Assess the current Business Intelligence system efficiency and provide recommendations to ensure the optimal use of computer systems and applications.
Provide testers with background information and insight relating to processes and functionality provided.
Schedule, conduct and report on code reviews including corrective action identified as well as applying version control to associated codes and documentation.
Design, develop and provide technical Business Intelligence ETL and Data Warehouse deliverables to support the development of business intelligence reports and dashboards.
Ensure the integrity of relevant data to support Business Intelligence solutions.
Build the Business Intelligence reporting framework in order to support the generation of reports for business intelligence.
Ensure that all Business Intelligence reporting and storage of information adheres to SABS’s Information Security Policy.
Enable, implement and maintain an automated process for requesting and tracking the development of new reports.
Manage the ICT and business performance SharePoint site.
Design, develop and provide technical Business Intelligence reports and dashboards, and design relevant and appropriate reporting standards in compliance with risk and audit policies and procedures to provide business with business intelligence.
Manage and provide support for the Business Intelligence solutions and systems.
Analyse, identify and resolve system problems and document work for future reference, including other relevant reports, version control of documents and general support in accordance with the SLA.
Keep abreast of industry trends and align business requirements with best practice Business Intelligence solutions.
Analyse the impact of new developments on the existing environment as well as changes or fixes prior to development commencement.
Create and maintain all relevant Business Intelligence documentation related to Business Intelligence solutions and systems.
Implement document sharing processes via SharePoint and other platforms.
Compile Business Intelligence functional and technical documentation of solutions.
Conduct system administration duties to support the Business Intelligence solutions.
Train end-users and ensure end-user acceptance testing is adequately conducted.
Compile the functional and technical specifications and associated test cases using templates by scheduling and facilitating JAD sessions to define user requirements for the various BI Solutions
Create and maintain all relevant BI documentation related to the reporting function to provide adequate meta-data to business and internal BI team.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit requirements.
Maintain quality risk management standards in line with ISO requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that data and business intelligence best practices are implemented across the organisation.

Attachment: Advert - Specialist Data & Business Intelligence.pdf

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

SPECIALIST: APPLICATION DEVELOPMENT AND SUPPORT

Details
Closing Date 2024/02/19
Reference Number SAB240203-10
Job Title Specialist: Application Development and Support
Job Type Permanent
Branch Corporate Services
Division ICT and Knowledge Management
Department ICT Business Applications
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category IT

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
Responsible for the design, development, implementation and maintenance of business applications including the migration of legacy systems to the latest fit-for-purpose technology in line with organisational objectives.

Minimum Requirements

Diploma + Advanced Diploma /B-Degree in IT, Information Systems, Computer science or a related field.
DevOps Certification is preferred
ITIL Foundation certification is preferred
Microsoft Developer or similar certification would be an added advantage
8 years relevant work experience in ICT Business Intelligence / Programming
4 years specialist experience

Duties and Responsibilities

Functional Management

Develop and implement the systems methodology required for the implementation of application solutions.
Assess, conduct impact analysis, investigate root causes and implement solutions for all proposed business requirements.
Monitor and evaluate the implementation of application design and provide continuous improvement solutions.
Trouble shoot, resolve and code test application defects (bug identification, bug fixing etc.) implementation challenges as logged by users.
Enhance system/application and work closely with stakeholders to analyse, design and develop new functionality according to business requirements, time, cost and quality objectives.
Assess and conduct impact analysis of all business requirements on applications for successful systems integration.
Ensure that all processes to be undertaken for the implementation of any application and subsequent system change is communicated and implemented such as user acceptance testing, ICT change control process, user training, and post implementation support.
Prepare and present the required standard documentation for ICT change control processes.
Compile required Business Application reports for the ICT Service Desk and submit to the relevant stakeholders as required.
Resolve all audit findings on the schedule as required.
Perform regular self-assessments on audit related issues.
Partner with internal and external project teams to document, develop and implement solutions.
Review all applications prior to implementation to verify consistency and conformance with processes and policies in collaboration with the relevant stakeholders.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
Support and provide evidence to all internal and external audit requirements.
Maintain quality risk management standards in line with ISO requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Identify, analyse, evaluate, treat and monitor possible risks to the ICT systems and perform mitigation planning.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that business process engineering best practices are implemented across the organisation.

Attachment: Advert - Specialist Application Development and Support.pdf (109.02 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

SPECIALIST: ENTERPRISE RISK MANAGEMENT

Details
Closing Date 2024/02/19
Reference Number SAB240205-8
Job Title Specialist: Enterprise Risk Management
Job Type Permanent
Branch Corporate Services
Division Office of the CEO
Department Compliance Risk and Legal Services
Job Grade D2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category Legal

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To provide the organisation with specialist risk management solutions to support the compliance objectives of the SABS which will enable the business to deliver on its overarching strategic goals and objectives and achieve its statutory obligations.

Minimum Requirements

Diploma + Advanced Diploma / B-Degree in Risk Management or a related field
Certified Risk Management Practitioner/Officer
Institute of Risk Management South Africa membership
8 years relevant enterprise risk management work experience
4 years specialist experience
2 years supervisory experience
Must have experience in corporate governance, enterprise risk management practices and philosophy, including the design and implementation of risk processes and systems

Duties and Responsibilities

Functional Management

Develop and execute the Risk Management Operational Plan to meet capacity and requirements in line with the overall strategic plans and deliverables.
Supervise the implementation of all aspects of the risk management function, including the effective implementation of risk and compliance management methodologies, processes, workflows and tools.
Develop and implement the fraud prevention and anti-corruption plan including prevention, detection, investigation resolutions, as well as minimum anti-corruption capability (MACC) assessment.
Convert business unit operational plan into business activities and objectives to attain targets.
Continuously assess areas for internal improvement and develop plans for implementation and identify benchmarks and development
Improve the organisation’s ERM maturity level through focused benchmarking with relevant and similar
Ensure that the functional units’ objectives are achieved through effective measurement and monitoring.
Provide subject matter expertise to the organisation regarding Risk Management frameworks, protocols and processes.
Communicate team progress and goal achievement to the Head.
Develop annual integrated enterprise risk plans and report to relevant stakeholders.
Identify, analyse and communicate overall risk management trends and results for the various categories to the business unit managers.
Contribute towards the development and implementation of the combined assurance model of the SABS.
Establish a business continuity management (BCM) programme that includes the framework, crisis management strategy and plans, the governance forum and ensure the alignment of the IT Disaster Recovery Plan with the relevant ISO standards.
Ensure the regular assessment of the risk landscape for signs of emerging risks and advise on appropriate interventions to mitigate anticipated risks.

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

People Management

Proactively supervise all resources in order to ensure that the operational plans are effectively executed.
Maintain excellent human capital performance through employee empowerment, skills development and retention and succession planning within the team.
Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and practices.
Contribute to diversity management initiatives.
Implement a learning culture within scope of control.
Execute performance management in line with the SABS policy within the team, and address performance challenges and develop subordinates to meet the expected performance standards.
Provide support in recruiting and retaining key talent and other critically skilled personnel to manage internal processes and supervise the tactical, daily analytical work of the team.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for various requests (such as tender requests).
Provide subject-matter advocacy and expertise to all relevant stakeholders.

HEAD: STRATEGY, STAKEHOLDER AND MEDIA RELATIONS
Details
Closing Date 2024/02/19
Reference Number SAB240204-4
Job Title Head: Strategy, Stakeholder and Media Relations
Job Type Permanent
Branch Office of the CEO
Division Office of the CEO
Department Corporate Strategy
Job Grade D5
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Honours Degree | Postgraduate Diploma
Job Category Other

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
Accountable for the implementation of tactical work plans and formulate associated procedures to ensure the effective implementation of the Strategy, Stakeholder & Media Relations strategy in line with the SABS’s mandate and overall approved strategy; to ensure execution of corporate strategy and maintenance of relations with key stakeholders of the organisation and directing the relations with the media in all its forms.

Minimum Requirements

Honours Degree in Business Management, Communications, Media Studies or Public Administration or a related field (NQF Level 8).
10 years’ relevant work experience in Business Management, Corporate Strategy and/or Communications.
3 years’ senior management experience.
5 years’ management experience.
Proven track record and ability to formulate and execute corporate/stakeholder/media strategy and operational plans at organisational level.
Proven track record in managing corporate/stakeholder/media strategy operations at an organisational level.

Duties and Responsibilities

Strategic Management

Lead the development, management and execution of the Strategy, Stakeholder & Media Relations strategy and provide input into the overall strategy, policy and decision-making direction of the organisation.
Ensure alignment of Strategy, Stakeholder & Media Relations strategy with the requirements of all sub-divisions, through the development and execution of strategic work plans
Ensure that Strategy, Stakeholder & Media Relations achieves set objectives and that corrective actions are taken where the operational objectives are not achieved.
Set and drive comprehensive goals and objectives for performance to support SABS and subsidiaries strategy and objectives.
Lead and ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to Strategy, Stakeholder & Media Relations in consultation with the CEO and other Executive members.
Develop a Centre of Excellence to balance technical know-how with customer/stakeholder
Ensure productivity is measured effectively against set objectives.
Ensure that Strategy, Stakeholder & Media Relations achieves set objectives and that corrective actions are taken where the operational objectives are not achieved.
Provide leadership and develop a strong team environment committed to the organisation's mission, values and objectives in a manner that instils trust and credibility within the Division

Operational Management

Lead the development and implementation of the business's strategic objectives and processes and engage in critical and sensitive high-value business development activities.
Facilitate cross-functional team collaborations as well as to support executive leadership and stakeholders within the business in developing business strategies, inclusive of long-term goals and objectives, key risk management, and driving business and project initiatives.
Provide support to the SABS Executive team and other senior managers across the business in solving high priority operational issues by driving the communication and development of suitable strategies and goals.
Lead the design of strategy across various high-value business projects within the SABS and drive the strategic planning process and act as a trusted advisor to the business's executive leadership and relevant stakeholders during strategy formulation, development, and execution.
Support the evaluation and development of the business's long-term strategic plans across the SABS's departments, Develop the multi-year strategies and goals, establish measurement criteria to monitor the performance of established strategies consistently, identify deficiencies, and avail actionable solutions.
Define the business's analytical and financial analytical frameworks in order to conduct analyses and resolve critical business issues.
Perform thorough evaluations of business opportunities through analysis of potential business, inclusive of competitive analysis, financial analysis, market analysis, performance analysis, technology platforms, and strategic fit.
Oversee the development and ongoing review of the SABS Stakeholder Relations Strategy and to ensure it is properly aligned to the SABS's Corporate Goals, Objectives and Plans;
Ensure that a Stakeholder Management Protocol is developed and implemented to drive and manage the effective flow of information and management of emerging risks between all critical stakeholders;
Identify and provide pro-active stakeholder management risks, opportunities and threats and advise on appropriate action;
Develop and implement appropriate stakeholder management tools to support stakeholder engagements for the SABS;
Promptly apply conflict resolution strategies in case of social conflict that may affect the SABS Brand;
Develop and maintain a stakeholder engagement system to capture engagements and actions arising from stakeholder engagement interventions;
Ensure accurate reporting of engagement interventions as and when required;
Develop and review Stakeholder Engagement policies and procedures;
Evaluate the effectiveness of stakeholder engagement plans and implement corrective actions; and Oversee the preparation of articles and press releases for the media.
Ensure the SABS protects and promotes its image in a proper, coordinated, and consistent manner.
Cultivate and enhance collaborative working relationships within the press and publicity community.
Manage the flow of news about the organisation to the media.
Gather and disseminate timely information to press and staff.
Enhance effectiveness of press and publicity function.
Act as a media spokesperson on behalf of the SABS and address questions and complaints.
Develop relationships with national and regional press contacts to ensure the company reputation is promoted and to deflect criticism.
Detect public relations issues as they emerge and address them directly.

Risk and Compliance Management

Ensure the mitigation of Strategy, Stakeholder and Media Relations risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
Responsible for the coordination and maintenance of quality risk management in line with Accreditation and regulatory requirements.

Financial Management

Provide input in the planning and compilation of Strategy, Stakeholder and Media Relations annual budget aligned to the operational and strategic delivery plans to support the implementation of set objectives.
Develop and manage financial plans, forecasts and budgets that will be used to initiate, drive and implement all Strategy, Stakeholder and Media Relations related initiatives in line with the business strategy

People Management
Manage and lead Strategy, Stakeholder & Media Relations by providing clarity of vision; prioritising resources; facilitating alignment of the team; managing non-performance, driving a customer-centric performance culture, setting appropriate KPA’s and ensure the cascading thereof throughout Strategy, Stakeholder & Media Relations and driving their achievement; inspiring commitment; encouraging mutual support; and enabling development opportunities

Stakeholder Management
Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.

Attachment: Advert - SABS Head Strategy Stakeholder & Media Relations.pdf (112.56 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

HEAD: PROGRAMME MANAGEMENT OFFICE
Details
Closing Date  2024/02/19
Reference Number SAB240203-7
Job Title Head: Programme Management Office
Job Type Permanent
Branch Operations
Division Programme Management Office
Department Project Support
Job Grade D5
Number of Positions   1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Honours Degree | Postgraduate Diploma
Job Category Other

Job Advert Summary
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
Accountable for the implementation of tactical work plans and formulate associated procedures to ensure the development and effective implementation of the Programme Management Office strategy in line with the SABS’s mandate and overall approved strategy, to ensure the execution of key deliverables, while promoting good governance and sound financial and business principles.

Minimum Requirements

Honour’s Degree in Technology or an Engineering field
Project Management Qualification (e.g., Prince2, PMBOK, Advanced Project Management, etc.) is essential
Project Management Professional (PMP) certification or similar is advantageous
10 years’ relevant work experience in programme management
3 years’ senior management experience
5 years’ management experience
Must have experience in managing corporate programmes inclusive of sector-focused revenue stream development, continuous improvement programmes as well as shift planning scheduling and resource optimisation across multiple value streams
Proven track record of managing high complexity, high business impact programmes
Proven track record in leading and managing multiple programmes (consisting of multiple projects) simultaneously to achieve time, cost, quantity, revenue targets at an organisational level

Duties and Responsibilities
Strategic Management

Lead the development, management and execution of the SABS Programme Management Office (PMO) strategy and provide input into the overall SABS strategy, policy and decision-making direction of the organisation.
Collaborate with the COO to direct a comprehensive PMO strategy in the organisation in order to drive performance, improve profitability and ensure organisational sustainability.
Ensure the alignment of the PMO strategy with the requirements of all core sub-divisions, through the development and execution of strategic work plans.
Develop and lead a Centre of Excellence to balance technical know-how with stakeholder requirements.
Provide leadership and develop a strong team environment committed to the organisation's mission, vision, values and objectives in a manner that instils trust and credibility within the unit.

Operational Management

Oversee the assigning of technical support from core business to sales teams to convert leads into sale
Oversee the assigning of SME’s to sector-focused cross-functional teams to close solution delivery (i.e., focusing on service delivery, quality assurance, customer relationship management, solution team management, etc.)
Oversee and lead the management of cross-functional team resource utilisation and optimisation, inclusive of cost monitoring
Contract project solution deliverables and milestones with accountable executive and Divisional Heads.
Develop and execute the PMO Operational Plan to meet capacity and requirements in line with the overall strategic plans and deliverables.
Convert operational plan into tactical project plans and objectives to attain growth targets.
Establish and manage the implementation of all aspects of the PMO function, including the implementation of effective methodologies, metrics tracking, business processes, workflows and tools.
Continuously assess areas for internal improvement and develop plans for implementation, and identify productivity benchmarks and development tools to measure efficiencies in the division.
Manage the operating model within sphere of control and ensure the continuous improvement thereof in order to drive business improvement.
Establish and oversee sound project management governance and controls within all programmes
Ensure that the PMO’s objectives are achieved through effective performance management, measurement and monitoring.
Provide subject matter expertise to the organisation regarding PMO protocols and processes.
Establish and lead the implementation of a project management information system to assist and facilitate ease-of-use.
Identify, analyse and communicate overall PMO trends and results for the various categories to the business unit managers.
Collaborate with core business to execute business solution activities to achieve revenue targets as per the strategic and operational plans.

Risk and Compliance Management

Ensure the mitigation of PMO’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
Responsible for the coordination and maintenance of quality risk management in line with regulatory requirements.
Monitor changes in legislation and the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
Support and provide evidence to all internal and external audit and Accreditation requirements.
Oversee the development, maintenance and enforcement of related service level agreements, policies and procedures to minimise business risk and ensure business continuity.
Ensure adherence in the team to all relevant laws, policies and standard operating procedures throughout the organisation.
Ensure compliance with national legislation and SABS specific policies and procedures (e.g. Code of Ethics, PFMA PPPFA, etc.)

Financial Management

Provide input in the planning and compilation of PMO’s annual budget aligned to the operational and strategic delivery plans to support the implementation of set objectives.
Lead the overall financial performance and improvement of efficiency in service delivery within PMO.
Develop and manage financial plans, forecasts and budgets that will be used to initiate, drive and implement all PMO related initiatives in line with the business strategy
Ensure the effective implementation, management, monitoring of PMO’s budget, and mitigate and report on any variances.
Ensure the deployment of proper financial controls to manage the PMO budget.

People Management

Manage and lead PMO by providing clarity of vision; prioritising resources; facilitating alignment of the team; managing non-performance, driving a customer-centric performance culture, setting appropriate KPA’s and ensure the cascading thereof throughout PMO and driving their achievement; inspiring commitment; encouraging mutual support; and enabling development opportunities
Mentor and coach group executives and SABS leadership in the application of project management practices
Develop core project management competencies at team level across the SABS
Proactively manage all direct reports in order to ensure that the strategic objectives for the division are achieved.
Develop and execute cluster technical and leadership skills development strategies, in consultation with Human Capital Management.
Develop and implement SABS-wide technical, leadership and change capability development.
Oversee the management of sector-focused cross-divisional business solution teams to ensure sustainability of large multi-year contracts.

Stakeholder Management

Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams as required.
Convene, chair and attend meetings and present performance and business related information to relevant stakeholders as required.
Provide technical support and advocacy on PMO services related matters to the organisation.
Align PMO activities across divisions to ensure engagements are well coordinated
Ensure the documentation of all stakeholder engagements to support continuity for future engagements.

ATTACHMENT: ADVERT - HEAD-PROGRAMME MANAGEMENT OFFICE.PDF (105.70 KB)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

PROJECT MANAGER

Details
Closing Date 2024/02/19
Reference Number SAB240203-3
Job Title Project Manager
Job Type Permanent
Branch Operations
Division Programme Management Office
Department Project Support
Job Grade D2
Number of Positions 2
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Bachelor’s Degree | Advanced Diploma
Job Category Management

Job Advert Summary
About SABS
Working for the South African Bureau of Standards (SABS) opens the mind to the world around you. The South African Bureau of Standards offers diverse career paths in a dynamic environment that nurtures and recognises potential. Become part of our vision of being a trusted standardisation and business assurance solution provider of choice and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that applications received after the closing date will not be considered.

Purpose Statement
To manage and execute the delivery of internal SABS projects as assigned, within budget, by due date and according to specification (quality and scope). Includes acquiring resources and coordinating the efforts of the delivery team towards realising the project’s objective and outputs.

Minimum Requirements

8 years relevant work experience in project management
4 years specialist experience
Proven track record in managing complex projects

Duties and Responsibilities
Functional Management

Define project objectives in support of business requirements as stipulated in the project justification proposal with supporting project benefit measurements
Acquire approval of the project management plan which includes all areas required to manage the various project phases
Ensure that the project management plan is within the parameters of the approved project justification parameters
Design and manage project control mechanisms to track project progress against the agreed upon project management plan
Establish and manage project administration and infrastructure protocols to support project delivery and control
Ensure the effective implementation, management, monitoring of the project costs and mitigate and report on any variances.
Ensure the deployment of proper financial controls to manage the project cost.
Plan, manage and direct the formal closure of the project.
Institute and manage the implementation of control mechanisms and actions to address issues, risks or poor resource performance
Report on project progress and develop direct communications channels for the project
Plan and execute the project communication plan in order to maintain the required stakeholder and user satisfaction levels throughout the project.
Plan and define suitable mechanisms to transition the project’s outputs to business so that ownership and accountability is moved from the project to the relevant stakeholders in due course.
Establish and maintain a project escalation process within the various project work teams, the project management team and the project steering committee.
Assess and define issues and risks (quantitative and qualitative) and formulate response plans to address the issues and risks in terms of cost, time and scope.
Track and evaluate the effectiveness of corrective measures and actions to ensure project performance in terms of quality, time and cost.
Lead and direct project resources towards creation of a measurable project implementation plan, inclusive of task schedule and supporting budget
Determine the required resource capability through internal or external contracted resources and/or capabilities
Plan and lead the project team so that the project’s objectives, constraints dependencies and risks are implemented and managed effectively
Direct team towards effective task performance against agreed upon individual and team performance standards

Risk and Compliance Management

Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
Support and provide evidence to all internal and external audit and regulatory requirements.
Maintain quality risk management standards in line with regulatory requirements.
Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
Represent and participate in the organisation’s committees and tasks teams when required.
Convene and attend meetings and present relevant information stakeholders when required.
Ensure the provision of excellent customer service.
Resolve queries and problems within span of control and within agreed time frames.
Follow up on unresolved queries and complaints where required.
Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
Provide subject-matter advocacy and expertise to all relevant stakeholders.
Manage internal and external relationships to ensure that project management best practices are implemented across the organisation.
Align project activities across sphere of control to ensure engagements and projects are wellTake ownership of technical project queries (internal/external) and ensure effective resolution before dead line.

Attachment: Advert - Project Manager.pdf (90.37 kb)

Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

PLEASE APPLY HERE

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