SOUTH AFRICAN BUREAU OF STANDARDS (SABS) VACANCIES

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ADMINISTRATIVE ASSISTANT: INTERNAL AUDIT
 
Details
Closing Date 2024/05/18
Reference Number SAB240423-2
Job Title Administrative Assistant: Internal Audit
Job Type Permanent
Branch Office of the CEO
Division Office of the CEO
Department Internal Audit
Job Grade B4
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Administrative
 
Job Advert Summary
 
Purpose Statement
To provide administrative support to the Head of Internal Audit and Accreditation to ensure the effective and efficient running of the office and optimal service delivery.
 
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS), promote quality in connection with commodities, products and services, and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that application received after the closing date will not be considered.
 
Minimum Requirements       

• Diploma in Office Administration, Office Management or a related field (NQF Level 5)
• 1 – 2 years relevant work experience
• Proven track record in executing Head level administrative functions
• Proven track record in report writing and presentation formatting
• Must have understanding of invoicing, requisition ordering and basic procurement protocols

 
Duties and Responsibilities   
 
Functional Management

• Provide relevant office administrative duties relating to the receiving of telephone calls, correspondence and emails.
• Treat information and documentation as private and confidential, and only disclose to any parties through the HEAD’s approval.
• Provide general administrative support to Internal Audit as required.
• Treat information and documentation as private and confidential, and only disclose to parties through Management approval.
• Ensure that all communications and information for Internal Audit and Accreditation are directed to the relevant parties, accordingly.
• Co-ordinate all administrative arrangements for relevant Internal Audit sessions as required (including logistical arrangements, booking of meeting rooms etc.) 
• Prepare non-routine and routine correspondence and proofread relevant documents before circulation.
• Perform special duties as directed by the HEAD, including the collation and summarization of information.
• Assist with the compilation of relevant documents for the HEAD.
• Prepare agendas, documents and meeting packs for agreed upon meetings.
• Maintain the relevant filing and record management system for Internal Audit and Accreditation and other office flow procedures to ensure easy retrieval of records.
• Ensure that all in scope documents are filed, managed and updated appropriately.
• Ensure that all information relevant to Internal Audit and Accreditation is provided and directed accordingly to the relevant parties. 
• Coordinate the logistical arrangements of relevant Internal Audit meetings and sessions in an effective and efficient manner and ensure the documentation is distributed to meeting delegates.
• Receive and direct guests for relevant meetings and sessions in a professional manner.
• Collect and prepare all printed materials as required for meetings and sessions where necessary.
• Conduct weekly stock controls and maintain appropriate levels for common materials and resources utilised by Internal Audit and Accreditation. Notify supervisor to replenish stock as necessary.
• File, update and manage all documents appropriately as per standard operating procedures.

 
Risk and Compliance Management 

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Managers and Executives to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

 
Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
• Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
• Uphold the image of the office of the HEAD in all interactions with stakeholders.
• Coordinate the flow of information, providing a central point of contact for internal and external customer’s queries and/or complaints.
• Convene and attend meetings and present relevant information to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.      

                                                                            
Attachment
Advert - Administrative Assistant Internal Audit.pdf (86.57 kb) - 5/8/2024 8:25:32 PM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE
 
 
 
 

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ASSISTANT COMPANY SECRETARY
 
Details
Closing Date 2024/05/18
Reference Number SAB240403-1
Job Title Assistant Company Secretary
Job Type Permanent
Branch Office of the CEO
Division Office of the CEO
Department Compliance Risk and Legal Services
Job Grade C4
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category  Administrative
 
Job Advert Summary
 
Purpose Statement
 
To provide support to the Company Secretary to ensure all Secretariat duties are fulfilled and that good corporate governance is established and maintained. 
 
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS), promote quality in connection with commodities, products and services, and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that application received after the closing date will not be considered.
 
Minimum Requirements       

• National Diploma / Diploma in Administration, Corporate Governance or a related field (NQF Level 6)
• Chartered Governance Institute of Southern Africa membership (preferred)
• Chartered Secretary or Governance Professional qualification is preferred
• 3 years' work experience in a company secretariat environment
• Proven track record of implementing corporate governance protocols and policies within a corporate environment

 
Duties and Responsibilities
 
Functional Management

• Schedule Board Meetings according to the approved work programmes and/or the Company Secretary’s instructions.
• Coordinate and secure the travel arrangements and facilities for Board and Board Committee members and meetings.
• Liaise with Supply Chain on the booking of venues, accommodation and travel in line with SABS policies and procedures.
• Advise Board and Board Committee members on travel arrangements and provide accurate and timeous confirmation documents.
• Coordinate and ensure special requirements such as meeting equipment and catering as required.
• Deputise for the Company Secretary when required, to ensure corporate governance is implemented accordingly.
• Take down and prepare draft minutes of board, board committee and other meetings within the agreed SLA time frames
• Update minute books and resolution registers
• Capture and maintain the work programme of the division as approved by the Board and Board Committees.
• Provide administration support such as financial invoicing, stationary requests, database management, and record keeping to the office of the Company Secretary within scope of control.
• Collate submissions for Board and Board Committees and provide administrative support in the compiling of documents and meeting packs.
• Ensure the quality of Board reports and the delivery of Board packs
• Maintain and update directors declarations
• Prepare documentations for payment of directors fees
• Submit the relevant returns to the Registrar
• Ensure that all meeting documents and packs are presented in a professional manner, in line with budget allocations.
• Coordinate the sourcing of cost effective material and required resources.
• Scrutinise and proof read written content to ensure accuracy.
• Ensure that all documents in the division are filed and archived according to Institute policies and procedures.
• Assist in the coordination of schedules and meetings for the business unit.
• Provide research assistance as requested for the purpose of meeting arrangements.  
• Gather, search, interpret, audit, verify and interrogate all required evidence for monthly and quarterly reports as required.                   
• Maintain the electronic filing system, ensuring that an adequate information management system is in place containing relevant and updated information.
• Maintain the filing and record management system and other office flow procedures to ensure easy retrieval of records.
• Ensure that all documents are filed, managed and updated appropriately.                       
• Ensure that all information relevant to the unit is provided and directed accordingly to the relevant parties.

                                       
Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Managers and Executives to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

 
Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
• Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
• Uphold the image of the office of the Company Secretary in all interactions with stakeholders.
• Monitor all stakeholder engagements, follow-up and record closure on engagements.
• Convene and attend meetings and present relevant information to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.

 
Attachment
Advert - Assistant Company Secretary.pdf (88.58 kb) - 5/8/2024 8:00:55 PM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE
 
 
 
 

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ACCOUNTANT: FINANCIAL STRATEGY
 
Details
Closing Date 2024/05/18
Reference Number SAB240506-2
Job Title  Accountant: Financial Strategy
Job Type Permanent
Branch Finance
Division Finance
Department Financial Strategy
Job Grade C4
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Finance
 
Job Advert Summary
 
Purpose Statement
To collect and process relevant and accurate financial data and provide this to Management Accountants to support accurate financial performance analysis for the business.
 
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS), promote quality in connection with commodities, products and services, and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that application received after the closing date will not be considered.
 
Minimum Requirements

• National Diploma / Diploma in Management Accounting, Financial Accounting or a related field (NQF Level 6).
• 3 years relevant work experience in Management Accounting.
• Proven track record in processing journals and effective review of income and expenditure general ledger accounts.
• Proven track record in resolving CAPEX motivations.

 
Duties and Responsibilities
 
Functional Management

• Analyse and provide weekly sales information to Management Accountants.
• Gather and prepare data reports for sales trends analyses.
• Analyse, investigate and reallocate (where necessary) various income and expense account transactions.
• Gather data for the preparation of financial reports.
• Draw reports from the BI Tool for preparation of financial statements and statutory reports.
• Perform variance analysis on expenses.
• Prepare and process journals for reallocation.
• Manage the Procure-To-Pay process related to Financial Strategy within scope of control, in consultation with the Head.
• Analyse open expense requisitions and orders on a daily basis.
• Follow up with the administrators in the business on aging open orders and ensure closing of aging orders.
• Provide feedback to process owners on incorrect allocations.
• Perform ad-hoc Financial Strategy activities, within scope of control, as and when requested by management.
• Compile or provide input to key operational and strategic reports as required.
• Gather data for the compilation of budgets and forecasts.
• Perform trend and variance analyses on key revenue and expenditure items.
• Prepare final budget templates.
• Allocate all CAPEX motivations received from business to relevant Financial Strategy BU members
• Provide feedback to business on the progress of the CAPEX process
• Follow up and obtain progress on the acquisition of capital assets from the Supply Chain Management BU
• Review and resolve CAPEX motivations and queries where the value is R250 000 or less.
• Gather relevant data to monitor the returns from the acquired capital assets.

 
Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

 
Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure efficient communication to all relevant stakeholders.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries, complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required.

 
 
Attachment
Accountant-Financial Strategy.pdf (89.33 kb) - 5/8/2024 5:05:08 PM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE
 
 
 
 

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CLERK: COLLECTIONS
 
Details
Closing Date 2024/05/18
Reference Number SAB240506-1
Job Title Clerk: Collections
Job Type Permanent
Branch Finance
Division Finance
Department Financial Reporting
Job Grade C2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Finance
 
Job Advert Summary
 
Purpose Statement
To collect outstanding debt from the SABS customer base pertaining to overdue customer ledger portfolios and ensure that all statutory and legislative requirements relating to Collections are adhered to.
 
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS), promote quality in connection with commodities, products and services, and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that application received after the closing date will not be considered.
 
Minimum Requirements       

• 3 years relevant work experience in a credit management environment 
• Must have experience working with ledger portfolios between R 6m - R 10m per month.
• Experience in working with ledger portfolios across multiple industry sectors and/or company sectors is essential.

 
Duties and Responsibilities   
Functional Management

• Collect outstanding debt from the SABS customer base pertaining to overdue customer ledger portfolios.
• Contact customers via written and verbal communication and achieve minimum set departmental targets (i.e. ensuring high levels of ledger coverage).
• Advise management of possible bad debt occurrences.
• Review own ledger portfolios and ensure workload is prioritized accordingly to ensure departmental collections targets are maximized.
• Refer disputes/complaints to internal stakeholders for resolution and provide advice to internal stakeholders if dispute is credit management related (i.e. duplicate invoices, incorrect statement of account, etc.).
• Follow-up with line management and external customers regarding dispute resolution and monitor progress accordingly.
• Compile debt status reports as requested by management.
• Provide information on account status within own ledger portfolio for compilation of monthly reports by management.
• Archive all verbal and written communications and documentation in relevant databases accordingly.
• Assist in optimising the functional budget in consultation with the Supervisor: Collections.
• Ensure adequate stakeholder consultation is undertaken at all stages of request fulfilment.
• Ensure that due protocols and professional customer service is delivered at all times.

 
Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Maintain quality risk management standards in line with ISO and regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Review related Standard Operating Procedures in consultation with leadership to ensure business optimisation.

 
Stakeholder Management 

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure efficient communication to all Financial Reporting and other Finance team members.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries, complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required.

 
Attachment
Advert - Clerk-Collections.pdf (84.79 kb) - 5/8/2024 5:19:35 PM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE

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TEST OFFICER (AUTOMOTIVE-GAUTENG)
 
Details
Closing Date 2024/05/18
Reference Number SAB240424-1
Job Title Test Officer (Automotive-Gauteng)
Job Type Permanent
Branch: Operations
Division: Laboratory Services
Department Auto Civil and Mechanical
Job Grade SCC2
Number of Positions 1
Location - Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Mechanical
 
Job Advert Summary
Purpose Statement
To conduct testing, generate test report and participate in other laboratory activities in support of the attainment of the divisional and business objectives and ensure the maintenance of the laboratory QMS and relevant SANAS and ISO Accreditation requirements.
 
About SABS
The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS), promote quality in connection with commodities, products and services, and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.
SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.
Please note that application received after the closing date will not be considered.
 
Minimum Requirements       

• National Diploma / Diploma in a relevant scientific discipline (NQF Level 6)

 
Technical signatory status is essential

• 3 years’ relevant work experience in a relevant scientific discipline. 
• Work exposure in specific SANS (as required by the specific laboratory) is essential.

 
Duties and Responsibilities
 
Functional Management

• Oversee and conduct manual or automated tests and generate results as required.
• Receive and record all samples from clients before testing.
• Plan and prepare to conduct tests.
• Analyse recorded or generated test results.
• Compile and verify the technical correctness and completeness of the test reports.
• Conduct quality verification on all test reports generated in the laboratory.
• Interpret test standards and methods and generate reports.
• Develop and coordinate testing schedules with the team.
• Research, develop and validate new testing methods.
• Conduct witness testing for internal and external clients to demonstrate and verify testing processes.
• Conduct proficiency testing for industry benchmark purposes as and when required.
• Prepare and apply calibration and maintenance procedures and ensure that all equipment is calibrated and maintained.
• Conduct root cause analysis within laboratory and ensure the effective implementation of corrective and preventative measures.
• Apply appropriate maintenance and basic trouble shooting requirements.
• Calibrate and verify test equipment.
• Ensure all Laboratory assets are accounted for in area of control and participate in asset verification.
• Ensure that commissioning reports of equipment are compiled and asset registration and capitalization is done timeously as per SABS policies.
• Process samples and participate in proficiency schemes (including intra and inter Laboratory comparisons).
• Participate in in-house test validations as required to confirm the results.
• Conduct all activities assigned to maintain the Quality Management System and Accreditation and participate in the maintenance of the quality management system in accordance with the Quality Manual and the laboratory’s accreditation to the relevant technical standards.
• Prepare for internal audits and maintain alignment to audit processes.
• Provide advocacy and assist with technical specifications and requirements to generate quotations.
• Analyse customer requirements and check alignment with technical(testing) specifications
• Provide customer advice on interpretation and application of technical(testing) specifications
• Conduct training on equipment used for testing to stakeholders as and when its required.
• Document and alert Standard Writers on identified errors in the specifications or Standard documents.
• Conduct training and coaching sessions for other Test Officers and mentor them (Test Officers) who are in the process of acquiring Technical Signatory status.
• Maintain a safe working environment by adhering to all safety principles and procedures.
• Keep abreast of all the changes in Occupational Health and Safety requirements.
• Keep abreast with developments in the technical committees, working groups and industry trends.
• Complete the Competence Development Ladder (CDP) for the next level.

 
Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Assist in the preparation and support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with legislative and accreditation requirements.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

 
Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organization’s reputation.
• Represent and participate in the organization’s committees and tasks teams when required.
• Convene and attend meetings (e.g., technical committees, working groups etc.) and present relevant information stakeholders when required.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required

 
 
Attachment
Advert - Test Officer (Automotive-Gauteng).pdf (88.91 kb) - 5/8/2024 8:05:12 PM
 
Policy
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
 
PLEASE APPLY HERE