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SOUTH AFRICAN BOARD FOR SHERIFFS
 


TRAINING OFFICER
Duration: Permanent Position 
Location: Midrand, Gauteng 
Remuneration: R 526 384.87 (Total Cost of Employment per annum) 
 
The South African Board for Sheriffs (SABFS) is responsible for the maintenance of the esteem of, the enhancement of the status of, and the improvement of the standard of training of and functions performed by sheriffs, in a manner that enhances access to justice. 
The Training Officer is responsible for monitoring and facilitating knowledge acquisition and reporting on the effectiveness of programmes and interventions in accomplishing the long-term skills developmental goals/ objectives of the South African Board for Sheriffs (SABFS). 
This position reports to the Manager: Training & Development and Communications.
 
KEY PERFORMANCE AREAS 
The below highlights the key areas of focus but is not limited to: 
 
Organisational Development Planning 
  • Collaborates with management to gain knowledge of work situation requiring training for employees 
  • Monitor and support PDP planning sessions for organisation 
  • Monitor and record training results and statistics 
  • Continuously recommend new training approaches, techniques and programmes 
  • Build well established partnerships with the various internal and external stakeholders 
  • Co-ordinate projects within a standardised training framework 
  • Conduct international benchmarking research to keep abreast of developments 
  • Plan, develop, and provide training and staff development programs 
  • Analyse training needs to develop new training programs or modify and improve existing programs
  • Writes business proposals with budgets and submits to the Board and stakeholders for funding 
 
Design training interventions 
  • Formulates teaching outline and determines instructional methods 
  • Develop relevant, value-adding training material 
  • Develop training curriculum for new and existing sheriffs, deputy sheriffs and sheriff support staff. 
  • Analyse feedback and amend training programmes as required 
  • Develops teaching aids, such as training handbooks, demonstration models, multimedia visual aids, computer tutorials, and reference works 
 
Facilitate training interventions 
  • Facilitates and coordinates relevant training interventions 
  • Facilitate the transfer of skills and knowledge 
  • Accurately assess learner skills, abilities and knowledge to determine competence levels 
  • Moderate training interventions and assessments for formal programmes 
  • Measure progress and evaluate effectiveness of training. 
  • Facilitate induction programme for new staff 
 
Scope, plan, create and maintain development project plans and schedules for training initiatives 
  • Define tasks and project milestones to ensure systematic planning of the prioritised SABFS strategic objectives 
  • Monitor, track, and report on progress against plans to all stakeholders 
  • Track key milestones and commitments and ensure completion of milestones as scheduled, in line with SETA requirements. 
  • Allocate and monitor project tasks as well as support tasks. 
  • Liaise with all stakeholders to capture project requirements. 
  • Communicate requirements to project team 
  • Report on task / project dependencies, risks factors, and resource conflicts. 
  • Ensure successful implementation of project / support objectives and goals. 
  • Liaise with stakeholders to ensure that expectations are met. 
  • Constantly document and improve SABFS project management process 
 
Performs tasks associated with the administrative and reporting requirements of the function 
  • Capture and analyse PDP data for organisation 
  • Oversees professional indexes and manage the control of information flow 
  • Support the Implementation of the document management and Archives Acts for the storing of digital and hard copy documents. 
  • Actively manages all financial resources, facilities and assets to ensure maximum benefit, value for money and manageability of risks 
  • Lead the development and submission of an annual Workplace Skills Plan and Annual Training Report in compliance with the requirements of the relevant SETA. 
  • Compile and update statistical information with respect to training completed, attendance levels and targets achieved. 
  • Prepare reports on the activities of the training interventions and projects outlining objectives and accomplishment of outcomes. 
  • Update training materials, in line with changes to the legislation, processes and agreements. 
  • Maintain the training information and recordkeeping system, and respond to queries. 
  • Ensure reports, correspondence and documentation and information is recorded, processed and maintained in accordance with SABFS administrative procedures 
 
KNOWLEDGE, SKILLS AND ABILITIES 
  • Possesses theoretical understanding of facilitation methodology, and understands and implements the principles thereof to the appropriate target audience 
  • Excellent verbal and written communication skills 
  • Good understanding of how best to develop and write training material 
  • Ability to communicate and relate to all stakeholders (internal and external) 
  • Have a good understanding of the sheriffs’ profession and the South African Board for Sheriffs to ensure that the training programmes are best administered and are relevant to stakeholders 
  • Ability to track spending and manage budgets 
  • Able to work independently and utilise original and creative skills development initiatives 
  • Pro-actively identifying new laws affecting the work of the sheriff 
  • Experience completing WSP’s and ATR’s 
  • Provide guidance on the Boards’ skills development direction 
  • Analysis of future and past strategies 
  • Ability to work closely with, and lead facilitators, assessors, training service providers, stakeholders (SASSETA and QCTO) graphic designers, printers, etc. 
 
QUALIFICATIONS & EXPERIENCE 
  • Appropriate Tertiary Qualification (B Degree or equivalent) or equivalent 
  • Minimum 5 - 7 years’ experience equivalent to that of a Training Officer (middle management) 
  • Registered assessor and moderator 
  • Registered Skills Development Facilitator, Good knowledge of SAQA, QTCO and SETA structures and the Skills Development Act (SDA) 
  • Development and design of occupational qualifications 
  • Experience and knowledge of E-learning 
  • Budgeting and proposal writing Strong writing skills 
  • Instructional design of learning material will be beneficial. 
  • Valid driver’s licence. 
 
NOTE: Communication will be limited to shortlisted candidates. The preferred candidate(s) will be subjected to a competency assessment, security clearance and qualification verification. 
 
APPLICATION PROCESS   
NOTE: The South African Board for Sheriffs encourages applications from people with Disabilities.
 
FULL DESCRIPTION
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​HR OFFICER 
Duration: Permanent Position 
Location: Midrand, Gauteng 
Remuneration: R 482 648,79 (Total Cost of Employment per annum) 
The South African Board for Sheriffs (SABFS) is responsible for the maintenance of the esteem of, the enhancement of the status of, and the improvement of the standard of training of and functions performed by sheriffs, in a manner that enhances access to justice. 
The HR Officer is responsible for ensuring an effective & efficient human resource service to the South African Board for Sheriffs (SABFS) which includes the full employee life cycle. 
This position reports to the Manager: Human Resources. 
 
KEY PERFORMANCE AREAS 
The below highlights the key areas of focus but is not limited to: 
 
Talent Acquisition Management 
  • Co-ordinate the appointment process for Staff within the SABFS nationally. 
  • Facilitate On-boarding and off-boarding of SABFS staff nationally. 
  • Provide guidance and support to all SABFS staff on Talent Acquisition Management processes. 
 
Management of Human Resource Development 
  • Identify Training needs for all SABFS staff. 
  • Develop an annual human resource development plan. 
  • Implement and monitor the Training and Development plan. 
  • Provide coaching, guidance, support and feedback to all SABFS staff on Training & Development Management processes. 
  • Manage the Staff Wellness Programme. 
  • Process SABFS staff performance appraisals bi-annually and ensure that the process is compliant and in accordance with SABFS policies and performance management system procedures. 
  • Provide coaching, guidance, support and feedback to all SABFS staff on Performance Management processes. 
  • Maintain SABFS staff organogram and detailed job descriptions along with salary records.
 
Employee relations
  • Provide coaching, guidance, support and feedback to all SABFS staff on all Employee relations matters ensuring compliance and adherence to current SA Legislation, SABFS Policies and procedures. 
  • Attend to SABFS staff complaints and work to resolve conflicts. 
  • Facilitate informal grievances. 
  • Facilitate disciplinary warnings & hearings. 
  • Facilitate CCMA matters. 
 
Payroll, Compensation & Benefits 
  • Ensure Payroll Software compliance. 
  • Prepare and capture monthly workflow to ensure all payroll transactions are processed accurately and timeous. 
  • Reconcile payroll as per payroll calendar and validate reports. 
  • Process accurate monthly and timely year-end reporting. 
  • Prepare ad hoc financial and operational reporting as needed. 
  • Load import files monthly and send to Finance Department for processing. 
  • Upload payslips / IRP 5’s to ESS. 
  • Communicate to all staff on payroll, compensation & benefits matters. 
  • Generate UIF documentation for all UIF Benefits to SABFS staff. 
  • Resolve any monthly payroll queries. 
  • Facilitate Employee Benefits: Risk, Housing, Medical, Pension, Long service recognition & Performance bonuses. 
  • Provide support to all staff for the delivery of the SABFS benefits. 
  • Liaise with respective Service Providers. 
  • Recommend and advise on benefit enhancements and/or changes to the HR & Auxiliary Services Manager. 
  • Ensure compliance and adherence with the implementation of Compensation & Benefits in accordance with SABFS policies and pay practices. 
 
Compliance & Report writing 
  • Develop, implement and maintain HR Policies and SOPs within the SABFS. 
  • Serve on the Policy, OHS, Social committees. 
  • Compile and consistently update SABFS HR data Management. 
  • Prepare monthly HR reports. 
  • Check monthly time & attendance reports and ensure compliance and adherence of the Leave of absence policy within the SABFS. 
  • Prepare quarterly HR reports. 
  • Prepare annual HR reports. 
  • Attend to annual external audit sampling. 
  • Provide Ad-hoc reporting as and when required. 
 
Procurement 
  • Monitor HR budget. 
  • Prepare needs, request, and payment request memos for all HR and/or other related procurement on a daily, weekly, monthly bases. 
  • Liaise with Finance department on the progress of needs, request, and payment memos for all HR and/other related procurement on a daily, weekly, monthly bases. 
 
KNOWLEDGE, SKILLS AND ABILITIES 
  • Excellent communication Skills (oral and written); 
  • Strong Organizational Skills; 
  • Good Interpersonal skills; 
  • Sound knowledge of the Basic Conditions of Employment Act, Public Service Act; Labour Relations Act, Skills Development Act, Employment Equity Act, Compensation of Injuries and Diseases Act; 
  • Computer literate (Ms Office) 
  • SAGE VIP Payroll experience 
 
QUALIFICATIONS & EXPERIENCE 
  • Appropriate Tertiary Qualification (B Degree or equivalent) in HR Management 
  • Minimum of 5 years’ experience in Human Resources Administration 
  • Minimum of 2 years’ experience in a supervisory / team leader role 
  • Valid driver’s licence. 
 
NOTE: Communication will be limited to shortlisted candidates. The preferred candidate(s) will be subjected to a competency assessment, security clearance and qualification verification. 
 
APPLICATION PROCESS   
NOTE: The South African Board for Sheriffs encourages applications from people with Disabilities.
 
FULL DESCRIPTION
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