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ROAD ACCIDENT FUND (RAF) - BOARD SECRETARIAT T.A.S.K LEVEL 19
ROAD ACCIDENT FUND (RAF)
BOARD SECRETARIAT T.A.S.K LEVEL 19
Be an early applicant
Centurion
Permanent
Full Time
R1 582 771.00 per annum, negotiable.
Non EE/AA
Purpose of the Job
The successful incumbent will be responsible to perform duties and responsibilities in line with the relevant legislation and regulations to ensure that the RAF complies with its statutory obligations, as well as to oversee and direct the execution of all required official corporate filings, documents, reports and records according to applicable laws and regulations. The incumbent will also be responsible to provide secretarial to the Board of Directors.
Duties & Responsibilities
Compliance and Corporate Governance
● Ensure compliance with statutory requirements and corporate governance best practice.
● Monitor the activities of the RAF to ensure compliance with its own policies and procedures.
● Ensure proper maintenance of the RAF statutory records and registers as legislated.
● Provide interpretation of the relevant legislation to the Board.
Board Support as per King Principles
● Assist the Department of Transport (Shareholder) and ensure that the procedure for the appointment of the Board and the Chairperson is properly carried out.
● Ensure the proper induction, orientation, ongoing training and education of directors, including assessing the specific training needs of directors in their fiduciary and other governance responsibilities.
● Act as a central source of guidance and advice to the Board, and within the RAF, on matters of good governance and serve as a direct channel of communication to the chairman of the board.
● Perform regular governance GAP analysis.
● Provide practical support and guidance to the Chairman of the Board, Chairman of sub committees and the audit committee.
● Ensure that the Board and Board committee charters and terms of reference are reviewed annually.
● Draft, monitor and report on annual work plans for the board and board committees.
● Ensure that the board conducts an annual risk assessment.
● Raise matters that may warrant the attention of the board.
Strategy Development and Operational Planning
● Develop Board Secretariat business strategy and plan that ensure alignment with short-term
and long-term objectives developed in tandem with the CEO and the Board.
● Drive the development, implementation and annual review of an overall Strategic Plan for
the respective department and ensure that the departmental activities are aligned to the
approved RAF strategy, annual performance plan and the Board Committee goals/
outcomes.
● Determine and set specific key performance indicators and measures against outcomes
detailed in the departmental strategic plans.
● Present a plan of the current and future interventions necessary to achieve acceptable
levels and standards of Board in alignment with the RAF strategy and mandate.
Administrative Duties with Prudential Authority (PA)
▪ Notify DoT of the appointment, resignation or dismissal of executive and non-executive
directors by filing the required forms with the Registrar.
▪ Notify PA of the appointment of a statutory actuary and file the required documentation
for approval.
▪ Ensure that executive and non-executive directors meet the “fit and proper test” as
required in terms of the Short-Term Insurance Act.
▪ Ensure completion of personal information questionnaires relating to all personal
information covering the previous ten years and sign off as public office before
submission.
▪ Ensure filing of the board approved PA quarterly report within a month of the end of the
quarter.
▪ Facilitate PA risk based on-site visits.
▪ Ensure filing of the annual audited quarterly report as approved by the Board within 5
months after the end of the financial year.
Administrative Duties
▪ Act as the “right hand person” of the Chairman.
▪ Ensure proper and orderly conduct of board and board committee meetings.
▪ Ensure proper record management as required in terms of applicable legislation.
▪ Issue notices of all meetings including the AGM.
▪ Communication of decisions and action items to executive management.
Stakeholder Management
▪ Develop and maintain good working relations with stakeholders including staff,
claimants, lawyers, regulators, government, departments etc.
▪ Prioritise communication with all levels of stakeholder contact.
▪ Ensure adequate representation of the Fund in relevant external activities and events.
▪ Maintain proactive and progressive relationships with key stakeholders.
Financial Management
▪ Ensure that the periodic financial and strategic goals of RAF as well as the performance
expectations of the various teams are achieved.
▪ Report and review operations financial and non-financial goals.
▪ Ensure sufficient internal control measures are implemented for adherence to PFMA,
RAF and other relevant legislation and regulation.
▪ Manage, monitor and control the department expense budget.
People Management
▪ Ensure sourcing, development and retention of a high-performing team.
▪ Ensure implementation of human capital processes and procedures to control/regulate
workplace conflict and/or institute corrective measures and consultation processes to
address deviations from standards.
▪ Manage and monitor performance of the team and implement corrective actions for poor
performance.
Reporting
▪ Report quarterly on progress with implementation of operational plans.
▪ Lead the development of functional reporting systems, for management, project or
performance reporting.
▪ Ensure regular and periodic reports are prepared and submitted as and when required
to provide progress updates and/or inform management decisions.
Desired Experience & Qualification
Qualifications and Experience
▪ Degree in Business/ Law/ Commerce.
▪ Chartered Governance Institute of Southern Africa (CGISA) qualification.
▪ Post graduate qualification in Law/ CIS/ Business/ Commerce or related qualification.
▪ Member of the CGISA or similar professional body will be an advantage.
▪ Relevant 9-10 years’ relevant experience in core secretarial services, of which 3 (three) years must have been at a management level/ area of expertise.
▪ Proven experience in drafting minutes, interpreting statutes and corporate governance.
▪ Experience of working with the Executive management, the Board and Board Committees.
▪ Demonstrated experience in advising the Board on matters of governance, compliance and best practice.
Technical and Behavioral competencies required
▪ Results orientation.
▪ Compliance and Governance.
▪ Leadership Agility.
▪ Conflict management.
▪ Critical and Innovative Thinking.
▪ People management.
▪ Risk management.
▪ Stakeholder development and relations.
▪ Reporting
▪ Thorough knowledge of PFMA and other related legislation.
▪ Corporate Governance Procedures.
▪ King IV Report.
▪ Protocol on good corporate governance in SOE’s.
▪ Knowledge of interpretation of statutes.
▪ MVA knowledge advantageous.
▪ Strong planning and organizing abilities, problem solving and analytical abilities.
▪ Excellent English communication and interpersonal skills (written and verbal).
Duties & Responsibilities
Compliance and Corporate Governance
● Ensure compliance with statutory requirements and corporate governance best practice.
● Monitor the activities of the RAF to ensure compliance with its own policies and procedures.
● Ensure proper maintenance of the RAF statutory records and registers as legislated.
● Provide interpretation of the relevant legislation to the Board.
Board Support as per King Principles
● Assist the Department of Transport (Shareholder) and ensure that the procedure for the appointment of the Board and the Chairperson is properly carried out.
● Ensure the proper induction, orientation, ongoing training and education of directors, including assessing the specific training needs of directors in their fiduciary and other governance responsibilities.
● Act as a central source of guidance and advice to the Board, and within the RAF, on matters of good governance and serve as a direct channel of communication to the chairman of the board.
● Perform regular governance GAP analysis.
● Provide practical support and guidance to the Chairman of the Board, Chairman of sub committees and the audit committee.
● Ensure that the Board and Board committee charters and terms of reference are reviewed annually.
● Draft, monitor and report on annual work plans for the board and board committees.
● Ensure that the board conducts an annual risk assessment.
● Raise matters that may warrant the attention of the board.
Strategy Development and Operational Planning
● Develop Board Secretariat business strategy and plan that ensure alignment with short-term
and long-term objectives developed in tandem with the CEO and the Board.
● Drive the development, implementation and annual review of an overall Strategic Plan for
the respective department and ensure that the departmental activities are aligned to the
approved RAF strategy, annual performance plan and the Board Committee goals/
outcomes.
● Determine and set specific key performance indicators and measures against outcomes
detailed in the departmental strategic plans.
● Present a plan of the current and future interventions necessary to achieve acceptable
levels and standards of Board in alignment with the RAF strategy and mandate.
Administrative Duties with Prudential Authority (PA)
▪ Notify DoT of the appointment, resignation or dismissal of executive and non-executive
directors by filing the required forms with the Registrar.
▪ Notify PA of the appointment of a statutory actuary and file the required documentation
for approval.
▪ Ensure that executive and non-executive directors meet the “fit and proper test” as
required in terms of the Short-Term Insurance Act.
▪ Ensure completion of personal information questionnaires relating to all personal
information covering the previous ten years and sign off as public office before
submission.
▪ Ensure filing of the board approved PA quarterly report within a month of the end of the
quarter.
▪ Facilitate PA risk based on-site visits.
▪ Ensure filing of the annual audited quarterly report as approved by the Board within 5
months after the end of the financial year.
Administrative Duties
▪ Act as the “right hand person” of the Chairman.
▪ Ensure proper and orderly conduct of board and board committee meetings.
▪ Ensure proper record management as required in terms of applicable legislation.
▪ Issue notices of all meetings including the AGM.
▪ Communication of decisions and action items to executive management.
Stakeholder Management
▪ Develop and maintain good working relations with stakeholders including staff,
claimants, lawyers, regulators, government, departments etc.
▪ Prioritise communication with all levels of stakeholder contact.
▪ Ensure adequate representation of the Fund in relevant external activities and events.
▪ Maintain proactive and progressive relationships with key stakeholders.
Financial Management
▪ Ensure that the periodic financial and strategic goals of RAF as well as the performance
expectations of the various teams are achieved.
▪ Report and review operations financial and non-financial goals.
▪ Ensure sufficient internal control measures are implemented for adherence to PFMA,
RAF and other relevant legislation and regulation.
▪ Manage, monitor and control the department expense budget.
People Management
▪ Ensure sourcing, development and retention of a high-performing team.
▪ Ensure implementation of human capital processes and procedures to control/regulate
workplace conflict and/or institute corrective measures and consultation processes to
address deviations from standards.
▪ Manage and monitor performance of the team and implement corrective actions for poor
performance.
Reporting
▪ Report quarterly on progress with implementation of operational plans.
▪ Lead the development of functional reporting systems, for management, project or
performance reporting.
▪ Ensure regular and periodic reports are prepared and submitted as and when required
to provide progress updates and/or inform management decisions.
Desired Experience & Qualification
Qualifications and Experience
▪ Degree in Business/ Law/ Commerce.
▪ Chartered Governance Institute of Southern Africa (CGISA) qualification.
▪ Post graduate qualification in Law/ CIS/ Business/ Commerce or related qualification.
▪ Member of the CGISA or similar professional body will be an advantage.
▪ Relevant 9-10 years’ relevant experience in core secretarial services, of which 3 (three) years must have been at a management level/ area of expertise.
▪ Proven experience in drafting minutes, interpreting statutes and corporate governance.
▪ Experience of working with the Executive management, the Board and Board Committees.
▪ Demonstrated experience in advising the Board on matters of governance, compliance and best practice.
Technical and Behavioral competencies required
▪ Results orientation.
▪ Compliance and Governance.
▪ Leadership Agility.
▪ Conflict management.
▪ Critical and Innovative Thinking.
▪ People management.
▪ Risk management.
▪ Stakeholder development and relations.
▪ Reporting
▪ Thorough knowledge of PFMA and other related legislation.
▪ Corporate Governance Procedures.
▪ King IV Report.
▪ Protocol on good corporate governance in SOE’s.
▪ Knowledge of interpretation of statutes.
▪ MVA knowledge advantageous.
▪ Strong planning and organizing abilities, problem solving and analytical abilities.
▪ Excellent English communication and interpersonal skills (written and verbal).
Package & Remuneration
Total cost to company applicable to this position is minimum R1 582 771.00 per annum,
negotiable.
NB: “RAF offers Total Employment Cost packages with no additional contributions from
the Employer, successful candidates are required to structure their packages in a manner
that will suit their needs”.
Interested?
- The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.
- Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful
- Security Vetting shall be conducted on all prospective employees
- It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.
Company Benefits
Pension Fund Contribution
Flexible working hours
Company laptop
Parking space
Cellphone Allowance
Full/Part Medical Aid Contribution
Training
Paid Annual Leave
Study allowance
13th Cheque
The benefits listed are applicable to the company and can differ depending on the position or department.