PUBLIC PROTECTOR VACANCIES

​EXECUTIVE ASSISTANT
Location : Head Office, Pretoria 
Reference : (PPSA 01/02/2024) 
Basic Salary : R424, 104.00 per annum plus benefits 
(Fixed term contract linked to the term of the Public Protector) 
 
Minimum Requirements : Bachelor of Arts degree / National Diploma in Business/Public Administration/Public Management/Office Management or an equivalent and relevant qualification at NQF level 6 as recognised by SAQA • A minimum of five (5) years’ experience in Office administration or rendering administrative or secretarial support and logistical arrangements service in a high level office • Must have experience of working in a legal environment • Experience in public sector environment is preferred • Be able to write minutes, follow-up on tasks, co-ordinate secretaries/admin staff for synergy of programming, Lead programming • Must be proficient in MS Office, computer skills and knowledge of office software packages • Ensure the security, integrity and confidentiality of data and to safeguard all other PPSA records within the Private Office. Contribute and assist in the design and implementation of office policies and procedures • Experience in dealing with state/formal functions / visits preferred • A valid driver’s license is essential or obtain it within the first (1st) six months of employment • 
 
Competencies and skills : •Computer literacy, specifically Office 365 • Excellent communication skills both written and verbal • knowledge of office management responsibilities, systems and procedures • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills; Analytical skills and pay attention to details • Ability to conduct basic research • Good telephone etiquette • Strong interpersonal and ability to work as part of Private Office team • Demonstrating outstanding ability to correspond with colleagues, internal and external customers • Ability to manage many tasks at once and work against short deadlines • Ability to act independently and in a team• Ability to maintain high ethical standards, showing honesty & fairness in dealing with others and is reliable • Ability to work under pressure and also to work outside of the normal working hours • Experience in dealing with confidential information• Knowledge of Government protocol and processes• Planning and organizing skills • 
 
Duties : 
Administration Support 
Receiving calls and taking of messages • Registering documents and keeping safe movement when Registrar is not at her desk •Assist with preparing the venue for meetings • Prepare refreshments for meetings • Performing secretarial and administrative duties by typing memorandum, reports, and letters• 
Office Management 
Participate actively in the planning and execution of PPSA events and activities where the Public Protector attends • Receive and provide hospitality support to all visitors in the Private Office • Review and make requisition for sufficient office supplies, stationery, furniture etc and update inventory list regularly •Refreshments coordination • Maintaining comprehensive and accurate records • 
Travelling administration 
Make travel arrangements when PP and her team are travelling • Making service arrangements for Private Office fleet • Facilitate the signing of invoices from SCM • Perform any other task as assigned by the Supervisor •

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Enquiries: Mr T Khunou on tel. (012) 366 7031 
 
Note: All appointments will be done in terms of the Public Protector Act and a 12-month probation period which may be extended to 18 months will be applicable. The successful candidates will be expected to sign the secrecy declaration form and a performance agreement within 2 months of accepting the position. 
 
All successful candidates will have to undergo security clearance and vetting. 
 
The Public Protector South Africa reserves the right not to fill the vacancy. 
 
Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications (matric certificates, certificates of qualifications), a valid Driver’s License(where required) and ID document. 
 
Applications not complying with the above will be disqualified. 
 
Correspondences will be limited to the short-listed candidates. Should you not be contacted within 2 months, please consider your application to be unsuccessful. 
 
The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of representivity (race, gender, and disability). 
 
Preference will be given to the candidates whose appointment or promotion meets the requirements for Employment Equity representivity in the Institution. 
 
Please direct your application, stating the relevant reference number as follows: 
For the attention of Mr. T Khunou by email to Applications@pprotect.org
 
CLOSING DATE: 23 FEBRUARY 2024 @ 16:30