PRIVATE SECURITY INDUSTRY REGULATORY AUTHORITY (PSIRA) VACANCIES

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SUPPLY CHAIN MANAGEMENT OFFICER (BID ADMINISTRATION)
R 457 091 basic salary p/a plus benefits (Centurion)
 
Requirements: Degree or National Diploma in Supply Chain Management / Logistics / Transport or equivalent qualification. Coupled with at least a minimum of 3 years experience in Supply Chain Management ●Knowledge of SCM systems will be an added advantage ●Recognition of Prior Leaning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process. 
 
Essential criteria: Knowledge of the PPFMA, SCM Framework, SCM Guide for Accounting officer, PPPFA, PPPFA Regulations, National Treasury Regulations (NTR?s), B-BBEE Act and relevant Practice Notes, General knowledge of ERP. Sound knowledge of MS Office ●Knowledge of SCM processes ●Knowledge of Public Acts and Laws ●Computer Literacy ●Knowledge of Accounting ●Client service orientation skills ●Organization and administration skills ●Problem solving and analysis ●Project Management skills ●Interpersonal Skills. ●Presentation skills● Team player ●Quick and Innovative thinking ● Honesty and Integrity. 
 
Key Performance Areas: Advertise approved specification by the bid specification committee in National Treasury’s E-portal and PSIRA’S website ●prepare bid documents in line with National Treasury’s and PSiRA Procurement Policy ●Issue bid documents to prospective bidders and maintain Bid issue Register ●Prepare and arrange meetings for Bid specification committee, briefing session/ information session and site inspections, bid evaluation session as well as the adjudication session ●Prepare briefing/ site/ information session certificates of attendance ●Register all bids received on closing date and publish names on the departmental website ●Conduct pre-evaluation on all bids received ●Co-responding to prospective bidders with regard to bid validity and providing feedback on all bid related queries ●Timely distributing BEC recommendation packs to BAC members ●Taking minutes of all bid meetings held (BSC, BEC and BAC) ●Preparing BEC submissions and BAC resolutions ●Prepare and issue letter of Award/ Appointment to successful bidder(s), Debrief unsuccessful bidders ●Preparing and issue unsuccessful letters ●Maintaining the bid register ●Compile requests for order generation ●Mentoring and coaching interns ●Reporting bids awards to NT, AG and PSiRA Website ●Internal monthly reporting and quarterly reporting to PSiRA management ●Ensure safe keeping of bid proposals received from suppliers/ service providers● Ensure and safeguarding of all Bid files ●Filing of all minutes, submissions and resolutions ●Demand Management: action acquisitions in terms of the demand management annual plan ●Determine in consultation with line managers the goods/service specifications ●Maintain (add new suppliers, update supplier database of the Authority) Acquisition Management: Ensure that all goods/service requisition are properly completed and duly authorised by the appropriate line managers● Prepare request for quotations based on line managers/ user’s requirements ●Liaise with suppliers and obtain the required quotations for the required goods/ services ●Evaluate quotations received from suppliers ●Prepare purchase orders with the approved goods/ service providers for approval by relevant delegated person(s)● Advise line managers on goods/ services specifications and bidding procedures ●Compile bidding documents, including but not limited to, TOR’S, standard bidding documents, and advertisements ●Maintain a register of all goods/ services contracts ●Record Management and reporting: Maintain a proper filing system for purchase orders, bidding documents, supplier database forms and any other information ●Follow-up on all outstanding orders and ensure timely delivery of goods/ services ● Provide/ supply information to be included in the management reports ●Governance and related matters: Comply with all relevant statutes, regulations and prescripts (e.g PSiRA Act, PFMA, PPPFA) ●Assist with and resolve internal and external audit queries ● Adhere to PSiRA’S procurement policies and procedures.