- Published on
NATIONAL STUDENT FINANCIAL AID SCHEME (NSFAS) - BOARD/COMPANY SECRETARY
NATIONAL STUDENT FINANCIAL AID SCHEME (NSFAS)
The following vacancy exists at the NSFAS Head Office in Cape Town.
Position: Board/Company Secretary
Type & Grade: Five (5) Year Fixed Term Contract (Market Related)
Vacancy No: 4 of 2021/22
Department & Unit: Office of the Chief Executive
Officer and the Board
POSITION OVERVIEW:
The National Student Financial Aid Scheme (NSFAS) requires an experienced Board/Company Secretary to support the NSFAS and oversee the various governance functions of the NSFAS; to effectively and efficiently manage the Board Secretariat and provide comprehensive Board/Company Secretariat; to ensure adherence to and provide guidance on legislation and relevant prescripts; to support the Board towards the achievement of the NSFAS ACT, mandate, strategic goals and objectives. The successful candidate will be accountable to the Board on functional responsibilities and for administrative purposes, he/she will report to the Chief Executive Officer (CEO).
RESPONSIBILITIES:
• Provide general legal advice and guidance to the Board Members, on their rights, duties, responsibilities, obligations and powers in line with Corporate Governance prescripts and good practice
• Provide advice and guidance to the Board Executive Committee (EXCO) and Management Committee (MANCO) to ensure compliance with all legislation relevant to the nature of the NSFAS operations
• Supervise and manage the activities and performance of the Secretariat function
• Compilation of meeting packs for the Board and its Sub-Committees
• Organising, preparing agendas for and taking minutes of Board and its Committee meetings
• Ensure that minutes, resolutions and actionable items are accurately recorded and followed on
• Coordinate and monitor the implementation of Board resolutions
• Attending Board and Sub-Committee meetings
• Maintaining statutory books or registers
• Dealing with correspondence, collating information and writing Board reports, ensuring Board decisions are communicated to relevant stakeholders
RESPONSIBILITIES:
• Provide general legal advice and guidance to the Board Members, on their rights, duties, responsibilities, obligations and powers in line with Corporate Governance prescripts and good practice
• Provide advice and guidance to the Board Executive Committee (EXCO) and Management Committee (MANCO) to ensure compliance with all legislation relevant to the nature of the NSFAS operations
• Supervise and manage the activities and performance of the Secretariat function
• Compilation of meeting packs for the Board and its Sub-Committees
• Organising, preparing agendas for and taking minutes of Board and its Committee meetings
• Ensure that minutes, resolutions and actionable items are accurately recorded and followed on
• Coordinate and monitor the implementation of Board resolutions
• Attending Board and Sub-Committee meetings
• Maintaining statutory books or registers
• Dealing with correspondence, collating information and writing Board reports, ensuring Board decisions are communicated to relevant stakeholders
• Update Annual work plans for the Board and its Sub-Committees
• Update Board and Sub-Committee Charters, Codes, Policies and Terms of Reference
• Provide advise with regard to statutory services and requirements and maintain updated Statutory Records
• Implement and maintain procedures where relevant
• Arrange for external training / briefing sessions, and for the induction for the new Board and Sub Committee members Conduct legal compliance regulatory risk analysis and create a compliance register
• Review legal agreements and provide legal advice as and when required
• Implement and maintain effective risk management control programs
• Develop, maintain and implement the monitoring of the Delegation of Authority Policy on behalf of Board
• Determine and develop in consultation with the Chairperson and Chief Executive Officer the annual Board calendar linked to the reporting timelines as per PFMA, 1999 and the management of other issues of a strategic nature at the Board level
• Develop and review of Board, Committees and secretariat policies, procedures and all other governance frameworks regulating the functions and powers of Board, its Committees and Management Committees
• Attend Board meetings and committees of the Board
• Update Board and Sub-Committee Charters, Codes, Policies and Terms of Reference
• Provide advise with regard to statutory services and requirements and maintain updated Statutory Records
• Implement and maintain procedures where relevant
• Arrange for external training / briefing sessions, and for the induction for the new Board and Sub Committee members Conduct legal compliance regulatory risk analysis and create a compliance register
• Review legal agreements and provide legal advice as and when required
• Implement and maintain effective risk management control programs
• Develop, maintain and implement the monitoring of the Delegation of Authority Policy on behalf of Board
• Determine and develop in consultation with the Chairperson and Chief Executive Officer the annual Board calendar linked to the reporting timelines as per PFMA, 1999 and the management of other issues of a strategic nature at the Board level
• Develop and review of Board, Committees and secretariat policies, procedures and all other governance frameworks regulating the functions and powers of Board, its Committees and Management Committees
• Attend Board meetings and committees of the Board
DESIRED SKILLS AND EXPERIENCE
Minimum requirements:
• B. Com-Law, LLB, or Postgraduate Qualification in Business or Corporate Governance
• 5 - 10 years post admission experience in Board/Council Secretariat functions in the public sector
• Knowledge of corporate governance
• Knowledge of the public sector
• Knowledge of the PFMA and National Treasury Regulations and Government Prescripts and King III
• Solid experience in legal drafting and contract management
• In-depth knowledge of corporate law
• Knowledge of Company Secretarial practice and administration
• Microsoft Office Suite at an advanced level
• Good interpersonal skills supported by exceptional verbal and written communication skills
• Valid Driver’s Licence.
Added advantage:
• Admission as an Attorney
• Chartered Institute of Secretaries (CIS) membership
Beneficial skills and experience:
• Working knowledge of NSFAS
• Management skills and experience (people, projects, and finance)
Skills and Competencies:
Excellent personal skills, advanced communication-, and interpersonal relationships- skills
Specific competencies:
• Team player within the team and on managerial level
• Objective, Independent and Impartial
• Stakeholder Management Relationship
• Client Orientation and Customer Focus
• Proactive, Analytical and loyal to NSFAS
• Excellent management skills
• Problem solving and Negotiation skills
• Ability to work under pressure
• Flexible and ability to work in an environment
• Planning and organizing skills
• Good communication skills
Computer skills required:
• MS Office package: Advanced Level
REMUNERATION & BENEFITS
Remuneration Package: NSFAS offer a Competitive Remuneration Package which is negotiable.
Total Cost to Company per annum inclusive of all benefits and company contributions.
The position will be offered on a 5-year fixed term contract with a Total Cost to Company package.
PLEASE NOTE
ENQUIRIES:
Name: Fayroes Sherry
Email: fayroess@nsfas.org.za
Telephone: (021)763-3600
Closing date: 4 July 2021
Interested applicants should send detailed Curriculum Vitae with Board/Company Secretary in the subject line, copies of academic qualifications and names of three contactable referees to Ms. Fayroes Sherry via email recruit@nsfas.org.za. NSFAS do not consider late applications. Staff on Leave must ensure that they check the NSFAS portals for advertised vacancies and familiarize themselves with the respective closing dates. NSFAS only corresponds with Shortlisted Candidates. If you do not hear from NSFAS within 2 months of the closing date, please consider your application unsuccessful.
Applicants are informed that correspondence will be limited to short-listed candidates only.
** NSFAS committed to employment equity. Preference will be given to candidates who improve employment equity considerations **
Disclaimer: The National Financial Aid Schemes (NSFAS) will consider all applications in terms of its Employment Equity Plan. The NSFAS reserves the right not to make an appointment. Candidates may be subjected to appropriate psychometric testing and other selection instruments. In conjunction to merit on the basis of qualifications, experience and proven achievements the NSFAS is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.
“NSFAS is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representivity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representivity will receive preference. “
10 Brodie Road, House Vincent, 2nd Floor, Wynberg, Cape Town, 7700 | Private Bag X1, Plumstead, Cape Town, 7800
Tel No.: 0800 067 327 | 021 763 3200 | Email: jobs@nsfas.org.za