NATIONAL LOTTERIES COMMISSION (NLC) VACANCIES

​FINANCE DIVISION 
 
ADMINISTRATIVE ASSISTANT: SCM 
 
PURPOSE OF THE JOB 
To provide comprehensive administrative support to the SCM department, ensuring effective coordination of activities, accurate documentation, ensuring service delivery is optimized in line with the PFMA and relevant statutory guidelines and requirements. 
SALARY Commensurate with qualifications and experience. 
 
REQUIRED QUALIFICATIONS. 

• NQF 6 National Diploma in Procurement / Supply Chain Management or related field. 

 
REQUIRED EXPERIENCE 

• 2 – 3 Years Relevant work experience in the field. 

 
KEY RESPONSIBILITIES 

• Assisting in the preparation of procurement plans. 
• Updating and maintaining the supplier database and registering suppliers on internal systems 
• Drafting bid documents and coordinating the receiving and issuing of bid documents as required. 
• Providing secretariat or logistical support during bid committee meetings (Bid Evaluation and Adjudication Committees), including taking minutes and preparing documentation packs. 
• Placing orders for goods and services. 
• Maintaining an efficient filing and document control system, for demand and acquisition and contract management. 
• Monitoring the payment process for suppliers to ensure invoices are processed within the stipulated timeframe. 
• Ensuring all procurement processes comply with public sector legislation (e.g., PFMA, PPPFA, Treasury Regulations). 
• Compiling daily, weekly, and monthly statistics and reports as request by the Senior Manager: SCM, and undertake compliance monitoring checks; 
• Allocate, track and report on all procurement requests submitted to SCM 
• Assist in the identification and determination of irregular and fruitless and wasteful expenditure; 
• Monitor contracts and report monthly on contract monitoring; 
• Provide support in maintaining effective systems and procedures for the procurement of goods and services. 
• Provide support to Senior Manager: SCM in liaising and coordinating with internal and external stakeholders 
• Perform the secretariat function for SCM committees 
• Submit monthly and quarterly SCM related reports. 
• Conduct on-going risk assessment. 
• Ensure effective detection of wasteful and irregular expenditure. 
• Attend to audit related matters linked to SCM. 
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. 
• Support and provide evidence to all internal and external audit requirements. 
• Ensure that no audit finding stems from the area of responsibilities. 
• Ensure that appropriate action is taken in order to mitigate any risks as they relate to contract and compliance. 
• Provide input for changes to policies and procedures as and when required 
• Maintain quality risk management standards in line with ISO requirements. 
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation. 
• Represent and participate in the organisation’s committees and tasks teams when required.

 
REQUIRED COMPETENCIES AND SKILLS 

• Excellent administrative, coordination, and organizational skills. 
• Competent in Microsoft 365 and document-management tools. 
• Understanding of Relevant legislation and regulatory frameworks 
• Knowledge of demand & acquisition management principles & protocols 
• Risk management practices and principles 
• Procurement contract processes 
• Project management principles 
• Knowledge of filing, version control, and information-security protocols. 
• Understanding of SCM terminology and departmental structure.

​Note: Recommended candidates will be subjected to background verification, which will form part of the selection process. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. The NLC reserves the right not to fill any advertised position(s). 
 
IMPORTANT NOTICE: APPLICATION INSTRUCTIONS: 

• Please clearly indicate the province you are applying for in the subject line of your email 
• If applying for more than one province, an application for each province must be submitted 
• Only candidates who meet the requirements should apply; 
• Correspondence will be entered into with shortlisted candidates only; 
• CVs from Recruitment Agencies will not be considered. 
• Applications received after the closing date will not be considered. 
• Preference will be given to applicants who reside in the province. 
• Submit your comprehensive CV with qualifications attached to the following email address: Recruit@nlcsa.org.za

 
CLOSING DATE: 12 MARCH 2026 
 
NLC WELCOMES APPLICANTS WITH DISABILITIES 
 
DISCLAIMER- POPIA 
By applying for NLC’s vacancy, you expressly give NLC consent to process and store your personal information. Applicant’s data will be processed in accordance with the Protection of Personal Information Act 4 of 2013 (“POPIA”), NLC Human Capital Policy and procedures, NLC POPIA Policy and NLC Privacy Policy. These documents set out why the NLC needs the personal information, what NLC will do with it, and with whom the NLC will share it. Note that we will not further process personal information stored automatically in this portal.