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NATIONAL GAMBLING BOARD OF SOUTH AFRICA (NGB)
 
PERSONAL ASSISTANT TO THE CHIEF FINANCIAL OFFICER 
Reference Number: NGB 12/2019 
Nature of Employment - Permanent position 
Remuneration Scale: R391,467 – R509,097.00 
(All-inclusive package per annum) 
 
BRIEF SUMMARY OF THE ACT 
The National Gambling Board (NGB) is established in terms of the National Gambling Act, (NGA), 2004 (Act 7 of 2004) as amended. It is a schedule 3A Public Entity in terms of the Public Finance Management Act, 1999 (Act 1 of 1999). The NGA makes provision for the coordination of concurrent national and provincial legislative competence over matters relating to the continued regulation of gambling activities and also makes provision for the establishment of uniform norms and standards applicable throughout the Republic in certain gambling activities. 
 
STRATEGIC OBJECTIVE 
The strategic objectives stated below straddle and apply across all positions within the Board. Successful incumbents will be required to execute their functions in consideration of the following strategic objectives Enhance Stakeholder Liaison and Statutory Advisory Services; Optimise Organizational Excellence; Functional Registry; and Enforce Compliance. 
 
PURPOSE 
To provide secretarial support to the Chief Financial Officer (CFO) and an administrative support function on all matters within the office.

Closing date: 29 November 2019 
 
 
KEY PERFORMANCE AREAS 
Diary Management and Meeting Coordination 
 Manages the diary with guidance from the CFO by diarising and scheduling meetings promptly and correctly. 
 Records meetings on electronic calendar to allow for viewing by the CFO. 
 Secures boardrooms and arranges refreshments for the CFO’s visitors. 
 Meets and greets CFO’s visitors on arrival at the National Gambling Board to escort them through to the Office / Boardroom 
 Follows up on action items from meetings to ensure completion within stipulated deadlines. 
 
Secretarial support 
 Types business letters, memorandums and general correspondence for internal and external purposes. 
 Assists with preparing meeting packs for the Audit, Management and Risk Committee meetings. 
 Assists with collating information for preparation of the Audit, Management and Risk Committee agendas. 
 Coordinates responses to routine Audit, Management and Risk Committee correspondence. 
 Transcribes minutes of the Audit, Management and Risk Committee meetings and distributes to relevant role players. 
 
 
Office Support 
 Screens telephone calls to prevent unnecessary interruptions. 
 Correctly records and relay’s messages promptly to the CFO. 
 Addresses queries from stakeholders and / or channels queries to correct role players. 
 Acts as the Point of contact for Auditors within the CFOs office to ensure smooth audit process. 
 Maintains an effective filing system for ease of tracking and retrieval of documents. 
External Advertisement – Personal Assistant - CFO Closing date: 29 November 2019 
 Develops a database of contacts and updates regularly to ensure current information. 
 Develops good working relations with relevant personnel for ease of execution of duties. 
 Develops and responsible for records management within the office of CFO. 
 Provides reception relief as and when required. 
 Provide ad-hoc administrative assistance to other divisions as and when required. 
 
Records Management 
 Develops and responsible for records management within the Office of the CFO. 
 Ensure that records management is performed in accordance with NGB approved file plan and electronic document management. 
 
MINIMUM JOB REQUIREMENTS 
Qualifications 
 Three (3) years National Diploma or Bachelor’s Degree in Administration or Management. 
 
Experience 
 Three (3) years relevant secretarial experience in an Executive Support Role. 
 Must be in possession of a South African valid drivers licence. 
 
Competence and skills 
The appointee must have the following skills: 
 Prioritising. 
 Business English. 
 Communication. 
 Logical Thinking. 
 Coordination.
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The successful applicants’ remuneration package will be in terms of the NGB Remuneration Policy. The National Gambling Board subscribes to the principles of Employment Equity. 
 
The appointee will be required to sign a performance agreement within one (1) month of joining the organisation and this position is subject to a twelve (12) months’ probation period. 
 
The completed application with all supporting documents (i.e. employment application form, CV, copies of qualifications and identity document) can be submitted by e-mail to recruitment@ngb.org.za, hand delivered to the NGB offices at 420 Witch Hazel Avenue, Eco Glades 2, Block C, Eco Park, Centurion or posted to the Senior Manager: Human Capital Optimisation, Private Bag x 27, Hatfield 0028. 
Please quote the name of the position you are applying for and the reference number on the subject line of your e-mail, when applying for any vacancy. 
 
Background verifications, criminal record checks, citizenship check and competency assessment will form part of the selection process. It is the responsibility of candidates with foreign qualifications to have them verified by the South African Qualifications Authority (SAQA). Communication will only be limited to shortlisted candidates. 
 
People with disabilities are encouraged to apply. Late submission will be automatically disqualified. 
 
CLOSING DATE: 29 NOVEMBER 2019
 
The NGB reserves the right not to make an appointment.

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