NATIONAL FILM & VIDEO FOUNDATION (NFVF) VACANCIES

 
 
 
TEMP: SCM COORDINATOR
Reporting to: Temp: SCM Manager
Job Ref: RECR/TSCMC/001
Duration: 08 months
 
Job Purpose:
The Supply Chain Coordinator will be responsible for efficiently and effectively carrying out a range of administrative functions related to Supply Chain Management. This includes administering procurement processes, coordinating meetings, calling suppliers, capturing and filing of data.
 
Qualifications & Experience:
• Degree/Diploma in Supply Chain Management/Logistics/Finance
• 1-2 years relevant working experience
• Experience of working on SAGE Evolution would be advantageous
 
Key Responsibilities:
Committee Administration:
• Undertake administrative tasks related to bid specifications, bid evaluations and bid adjudication
• Drafting letters to appoint committee members for CEO approval and signature
• Send out committee appointment letters and receive acceptance letters from appointed members
• Send out meeting dates for each committee
• Keep SCM Manager informed of the non-availability of committee members
• Collate and send all relevant documentation for each meetings including draft terms of reference or committee reports
• Preparation of meeting governance documents such as attendance registers and ensure completion by all attendees
• Book boardroom and make logistical arrangements for the meetings
• Ensure recording of proceedings
• Draft minutes from notes taken and/or from meeting recordings
• Send draft minutes to meeting chairperson for approval
• Send final minutes to all committee members once approved
• File all documentation electronically and in hard copies per meeting for record keeping and audit purposes
Filing:
• Maintain departmental filing system
• Ensure all proceedings relating to record-keeping are followed – both electronic and physical
• Track holding times and identify when documents can move to off-site storage
General Administration:
• Respond to administration and process related SCM queries
• Receive purchase requisitions and allocate unique number to each
• Generate PO, Match purchase orders to goods received notes
• Schedule meetings and prepare documentation for quarterly supplier performance evaluations with contracted service providers
• Take minutes at supplier performance evaluations
• Draft minutes for approval
• Send out and file approved minutes
• Keep record of deviations in the department
• Management of SCM supplier database
 
Skills & Behavioural Attributes:
• Supply chain procedures and processes
• Buying process
• Administration
• Filing
• Data capturing
• Ability to multi-task
• Planning and organisational skills
• Attention to details
• Good verbal and non-verbal skills
• Computer Literacy
• Public Sector knowledge (PFMA, NT Practice notes)
• Microsoft Office Suite
 
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Suitably qualified and experienced candidates are invited to submit their abridged curriculum vitae via email to vacancies@nfvf.co.za by no later than 04 July 2025 at 16h00.
 
Note: Correspondence will be made only with the shortlisted candidates and no late applications will be considered.
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
 
 
 
 
 

​TEMP: HR COORDINATOR
Reporting to: Temp: Head of HR
Job Ref: RECR/THRC/001
Duration: 08 months
 
Job Purpose:
The Human Resources Coordinator role is to provide human resources related administrative services to the organisation’s business units
 
Qualification & Experience:
• Degree in Human Resources Management/Industrial Psychology
• 1-2 years relevant working experience
• Knowledge of South African labour legislation
 
Key Responsibilities:
Payroll Administration:
• Add and terminate employees on payroll system
• Capture all necessary salary information and process leave/travelling/overtime on system
• Capture and amend pension and medical aid contributions
• Ensure correct employee and company contribution
• Update UIF records
• Distribute payslips to staff
• Receive and resolve payroll queries
• Distribute IRP5s annually
Administration:
• Generate contract of employments for new employee
• Generate staff files
• Keep all staff files correct with all relevant documentation
• Audit staff personnel files monthly
• Inform line manager of staff achievements/additions to dependents etc.
• Inform medical aid of new members and ensure completion of documents
• Liaise with the medical aid administrator
• Resolve queries
• Inform provident fund of new members or terminations
• Provide quarterly reports to HRM on leave balances
Recruitment and Selection:
• Assist with compiling and placement of job adverts
• Liaise with recruitment agencies
• Schedule interviews and logistics
• Provide remuneration information to successful candidates
• Ensure that unsuccessful candidates receive regret letters
• Ensure that new employee have access, computer, benefits and company information
• Introduce new staff to NFVF employees
Training and Development:
• Coordinate training
• Assist in the development of WSP and ATR
• Ensure employee training certificates are filed in staff files
• Advice Head of HR on training needs
Internship Programme:
• Identify the NFVF’s needs in terms of interns
• Submit Letter of Intent to MICTSETA for internship
• Recruit host employers and identify their specific requirements
• Place interns at host employers according to the skills, abilities and knowledge of the interns
• Facilitate the induction programme and other sessions for the interns
• Ensure logbooks are signed and submitted on a monthly basis
• Schedule regular check-ins with interns and mentors
• Ensure record keeping of all internship programme documentation – logbooks, employment contracts, memorandum of understandings, qualifications, employee files
Staff/Internal Events:
• Liaise with Communications on staff events
• Assist with coordinating staff events
• Schedule staff meetings
• Advice Head of HR on issues that need to be communicated in the newsletter.
 
Skills & Behavioural Attributes:
• High level of confidentiality and integrity
• People management skills
• Ability to multi-task
• Planning and organisational skills
• Attention to details
• Good verbal and non-verbal skills
• Computer Literacy
• Administration
• Microsoft Office Suite
 
Suitably qualified and experienced candidates are invited to submit their abridged curriculum vitae via email to vacancies@nfvf.co.za by no later than 04 July 2025 at 16h00.
 
Note: Correspondence will be made only with the shortlisted candidates and no late applications will be considered.
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).

​TEMP: FINANCE COORDINATOR
Reporting to: Temp: Finance Manager
Job Ref: RECR/TFC/001
Duration: 08 months
 
Job Purpose:
To provide financial services support to ensure the smooth running of the National Film and Video Foundation’s Finance Department.
 
Qualification & Experience:
• Relevant Finance or Accounting Degree/National Diploma or equivalent
• 1-2 years relevant working experience
• Knowledge of working with SAGE Evolution will be advantageous
 
Key Responsibilities:
Bookkeeping:
• A record of petty cash is maintained
• Ensure petty cash statements are reconciled
• Check supporting documents/vouchers are authentic.
• Banking
• Load requisitions for payments that are approved
• Process systematic filing monthly
• Capture and close off general ledger inputs
• Balance book to trial balances
• Ensure implementation of an economical accounts payable (grants, monthly operational payments, S & T and forex payments) process by reduction of the payment turnaround times(s) are effective and maintained
• Prepare cashbook reconciliation timeously
• Prepare general ledger reconciliations timeously
Office Administration:
• Maintain stationery levels
• Record and reconcile stationery
• Maintain asset register and office equipment
• Maintain building administration and security
Administrative Duties:
• Ensure administrative support is provided to the finance department
 
Skills & Behavioural Attributes:
• Bookkeeping
• Office management
• Computer Literacy
• Administration
• Planning and organizing
• Attention To Detail
• Multi-tasking
• Team-player
• Microsoft Office Suite
• Financial Awareness
• Project Management
• Practical knowledge of the Public Sector
 
 
Suitably qualified and experienced candidates are invited to submit their abridged curriculum vitae via email to vacancies@nfvf.co.za by no later than 04 July 2025 at 16h00.
 
Note: Correspondence will be made only with the shortlisted candidates and no late applications will be considered.
 
It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).