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NATIONAL ELECTRONIC MEDIA INSTITUTE OF SOUTH AFRICA (NEMISA) VACANCIES
NATIONAL ELECTRONIC MEDIA INSTITUTE OF SOUTH AFRICA (NEMISA)
FIXED TERM: EXECUTIVE MANAGER: SKILLS DEVELOPMENT – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
The position is responsible for developing, enhancing, and implementing training and learning programmes of the Institute. The incumbent will provide strategic leadership, technical, operational and financial management of the skills development department.
JOB OBJECTIVES
(a) Strategic Planning and Operational Management
• Overall control and strategic leadership of the Skills Development Department.
• Ensure that NEMISA meets its objectives by developing & implementing high-impact learning & development programmes in line with strategic objectives.
• Keep abreast of learning & development trends and best practices.
• Oversee the management and direct the rendering of NEMISA learning programmes.
• Oversee the identification and development of learning and development programmes and plans.
• Monitor the implementation of the learning and development programmes and plans, inclusive of the internship programmes, and ensure alignment.
• Oversee the management and evaluation of training and development programmes.
• Provide leadership and input for strategic and annual performance planning processes relating to the business unit and the organisation.
• Assess, create and implement streamlined solutions to support operational effectiveness and provide timely and accurate reporting.
• Develop and ensure the implementation of appropriate policies, business processes and standard operating procedures for the unit.
• Ensure that the skills development department’s operations meet the expectations of its stakeholders, both internal and external.
(b) Compliance and Risk Management
• Oversee the development, implementation, review and updating of Skills Development policies, processes and procedures.
• Provide good governance by ensuring that all learning programmes and projects are approved, funded and have a valid contract.
• Oversee compliance with laws and regulations and policies and procedures.
• Provide effective professional advice and guidance to the Institute’s managers and employees regarding the learning and development r, policies, practices and procedures.
The position is responsible for developing, enhancing, and implementing training and learning programmes of the Institute. The incumbent will provide strategic leadership, technical, operational and financial management of the skills development department.
• Oversee compliance with all aspects of Skills Development Regulations.
• Ensure effective business and operational risk management, resources and continuity management.
• Develop Risk Management strategy, tools and practices for the business unit to analyse and report risks in line with the overall risk strategy of NEMISA.
• Manage risks according to the Risk Management Framework.
• Ensure the effective monitoring and evaluation of risk-related activities.
(c) Training and Development Management
• Oversee the management of training and development staff in the delivery of skills programmes.
• Oversee learning activities, curriculum and resource allocation.
• Oversee learning activities in the different learning platforms including online and physical.
• Ensure the achievement of high standards of learning and teaching.
• Oversee the establishment of a proper record management system for information relating to all learning programmes and projects.
• Ensure that all learning and development delivery activities are geared to support and enhance students’ maximum performance.
• Oversee the designing of skills development courses, workshops and other initiatives.
• Oversee the monitoring of skills programmes outputs and outcomes.
• Monitor students’ service satisfaction and address unsatisfactory service complaints.
• Provide leadership and oversight in assessing and evaluating students’ performance in line with prescribed procedures and processes.
(d) Quality Assurance Management
• Oversee the development of a quality assurance framework, policies and procedures.
• Oversees the quality assurance of learning programmes to improve the quality and relevance of learning programmes.
• Oversee that learning and development programmes are quality assured and meet quality standards.
• Oversee compliance with all relevant SETA regulatory compliance frameworks.
• Oversee the assessment and analysis of quality issues and the development of quality improvement plans.
• Oversee the facilitation of qualifications and skills programmes.
• Oversee the development of internal and external training facilitators, assessors and moderators in line with approved QMS processes.
• Ensure monitoring and evaluation of the performance of training providers against processes, procedures and activities.
(e) Business Development Management
• Setting goals for the business development team and developing strategies to meet those goals
• Setting goals and developing plans for business and revenue growth
• Lead and direct business growth through expanding current businesses and exploring new markets and opportunities.
• Lead business development activities through cross-function collaborations.
• Keeps abreast of market trends, industry events, competitors and clients' needs to pursue growth opportunities.
• Oversee implementation of interventions and activities that improve NEMISA programmes competitiveness.
• Oversee the finalisation and authorisation of business agreements with identified partners and clients.
• Evaluate strategies to leverage relationships and networks for business opportunities and partnerships.
• Review business development strategies to ensure alignment with overall Institute strategies.
(f) Stakeholder and Partnership Management
• Engage and build inter-departmental relationships with internal stakeholders.
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Establish and maintain sound strategic relationships with relevant stakeholders such as SETAs and Institutions of Higher Learning to support the business unit and Institute.
• Represent the institute at strategic, management and other forums as delegated by the CEO.
• Identify and partner with relevant role players to ensure the effective promotion of skills development initiatives and strategic training interventions.
• Ensure delivery of quality services in accordance with Stakeholder Service Level Agreements and expectations.
• Maintain rapport with potential and existing clients and networks.
(g) Human Capital Management
• Manage internal staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Determine staffing requirements, and ensure the proper recruitment and selection of high-performing human capital
• Ensure that training interventions are aligned with the Institute’s and employees’ needs.
• Manage the performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the Skills Development Team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Develop and maintain a culture of high performance, professionalism and integrity to support the overall quality of service delivery.
(h) Financial Management
• Compile the annual budget for the division through discussion with the various sub- units on financial requirements.
• Oversee training and project budgets.
• Monitor financial resources and ensure compliance with management directives.
• Ensure the monitoring and controlling of expenditure of the unit is in line with the budget.
• Oversee control of the budgeting and expenditure process in line with strategic objectives and relevant legislation.
• Compile and submit accurate financial data in accordance with prescribed guidelines, standards and formats.
• Identify deviations from the budget and take remedial action.
• Manage the business unit’s cash-flow and expenditure.
• Motivate the acquisition of assets and resource requirements as required
(i) Project Management
• Develop and monitor the implementation of project management strategies, plans, policies and procedures.
• Oversee the planning, design and implementation of special projects.
• Oversee the development and implementation of systems and tools for the execution, monitoring and completion of projects.
• Monitor the progress reports of projects, identify challenges and recommend remedial actions.
• Oversee the support of project beneficiaries.
• Oversee the allocation of project resources.
• Monitor project deliverables and ensure the completion of projects timeously.
(j) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the Chief Executive on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
• Report on the outcomes of skills development programmes and make recommendations.
• Oversee the preparation of the Skills Development reports.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education: Master’s degree in Education, Strategic Management or related
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• 10 years experience in senior management
• 10 years experience in training and development
• 5-8 years in a management role in the public sector
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• In-depth knowledge of management and implementation of learning programmes
• Sound knowledge of relevant legislation (i.e. Skills Development legislation)
• Knowledge of the Public Finance Management Act
• Knowledge of Marketing and Communications practices
• Financial management and budgeting processes
• Knowledge of contracting, negotiating, and change management
• Knowledge of leadership and management principles
• Experience in managing diverse teams
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
BEHAVIOURAL COMPETENCIES
•Decision-making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountable
•Efficiency
•Professionalism
•Flexibility and adaptability
TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Analytical thinking
•Written and Verbal Communication skills
BEHAVIOURAL COMPETENCIES
•Decision-making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountable
•Efficiency
•Professionalism
•Flexibility and adaptability
TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Analytical thinking
•Written and Verbal Communication skills
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: executiveskillsdevelopment@nemisa.co.za
• If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
• Preference will be given to historically disadvantaged applicants.
• Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
• NEMISA reserves the right not to make an appointment.
• Closing Date: 14 January 2024 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, if this supports achievement of our Employment Equity goals.
FIXED TERM: EXECUTIVE MANAGER: SKILLS DEVELOPMENT – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
The position is responsible for developing, enhancing, and implementing training and learning programmes of the Institute. The incumbent will provide strategic leadership, technical, operational and financial management of the skills development department.
JOB OBJECTIVES
(a) Strategic Planning and Operational Management
• Overall control and strategic leadership of the Skills Development Department.
• Ensure that NEMISA meets its objectives by developing & implementing high-impact learning & development programmes in line with strategic objectives.
• Keep abreast of learning & development trends and best practices.
• Oversee the management and direct the rendering of NEMISA learning programmes.
• Oversee the identification and development of learning and development programmes and plans.
• Monitor the implementation of the learning and development programmes and plans, inclusive of the internship programmes, and ensure alignment.
• Oversee the management and evaluation of training and development programmes.
• Provide leadership and input for strategic and annual performance planning processes relating to the business unit and the organisation.
• Assess, create and implement streamlined solutions to support operational effectiveness and provide timely and accurate reporting.
• Develop and ensure the implementation of appropriate policies, business processes and standard operating procedures for the unit.
• Ensure that the skills development department’s operations meet the expectations of its stakeholders, both internal and external.
(b) Compliance and Risk Management
• Oversee the development, implementation, review and updating of Skills Development policies, processes and procedures.
• Provide good governance by ensuring that all learning programmes and projects are approved, funded and have a valid contract.
• Oversee compliance with laws and regulations and policies and procedures.
• Provide effective professional advice and guidance to the Institute’s managers and employees regarding the learning and development r, policies, practices and procedures.
The position is responsible for developing, enhancing, and implementing training and learning programmes of the Institute. The incumbent will provide strategic leadership, technical, operational and financial management of the skills development department.
• Oversee compliance with all aspects of Skills Development Regulations.
• Ensure effective business and operational risk management, resources and continuity management.
• Develop Risk Management strategy, tools and practices for the business unit to analyse and report risks in line with the overall risk strategy of NEMISA.
• Manage risks according to the Risk Management Framework.
• Ensure the effective monitoring and evaluation of risk-related activities.
(c) Training and Development Management
• Oversee the management of training and development staff in the delivery of skills programmes.
• Oversee learning activities, curriculum and resource allocation.
• Oversee learning activities in the different learning platforms including online and physical.
• Ensure the achievement of high standards of learning and teaching.
• Oversee the establishment of a proper record management system for information relating to all learning programmes and projects.
• Ensure that all learning and development delivery activities are geared to support and enhance students’ maximum performance.
• Oversee the designing of skills development courses, workshops and other initiatives.
• Oversee the monitoring of skills programmes outputs and outcomes.
• Monitor students’ service satisfaction and address unsatisfactory service complaints.
• Provide leadership and oversight in assessing and evaluating students’ performance in line with prescribed procedures and processes.
(d) Quality Assurance Management
• Oversee the development of a quality assurance framework, policies and procedures.
• Oversees the quality assurance of learning programmes to improve the quality and relevance of learning programmes.
• Oversee that learning and development programmes are quality assured and meet quality standards.
• Oversee compliance with all relevant SETA regulatory compliance frameworks.
• Oversee the assessment and analysis of quality issues and the development of quality improvement plans.
• Oversee the facilitation of qualifications and skills programmes.
• Oversee the development of internal and external training facilitators, assessors and moderators in line with approved QMS processes.
• Ensure monitoring and evaluation of the performance of training providers against processes, procedures and activities.
(e) Business Development Management
• Setting goals for the business development team and developing strategies to meet those goals
• Setting goals and developing plans for business and revenue growth
• Lead and direct business growth through expanding current businesses and exploring new markets and opportunities.
• Lead business development activities through cross-function collaborations.
• Keeps abreast of market trends, industry events, competitors and clients' needs to pursue growth opportunities.
• Oversee implementation of interventions and activities that improve NEMISA programmes competitiveness.
• Oversee the finalisation and authorisation of business agreements with identified partners and clients.
• Evaluate strategies to leverage relationships and networks for business opportunities and partnerships.
• Review business development strategies to ensure alignment with overall Institute strategies.
(f) Stakeholder and Partnership Management
• Engage and build inter-departmental relationships with internal stakeholders.
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Establish and maintain sound strategic relationships with relevant stakeholders such as SETAs and Institutions of Higher Learning to support the business unit and Institute.
• Represent the institute at strategic, management and other forums as delegated by the CEO.
• Identify and partner with relevant role players to ensure the effective promotion of skills development initiatives and strategic training interventions.
• Ensure delivery of quality services in accordance with Stakeholder Service Level Agreements and expectations.
• Maintain rapport with potential and existing clients and networks.
(g) Human Capital Management
• Manage internal staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Determine staffing requirements, and ensure the proper recruitment and selection of high-performing human capital
• Ensure that training interventions are aligned with the Institute’s and employees’ needs.
• Manage the performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the Skills Development Team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Develop and maintain a culture of high performance, professionalism and integrity to support the overall quality of service delivery.
(h) Financial Management
• Compile the annual budget for the division through discussion with the various sub- units on financial requirements.
• Oversee training and project budgets.
• Monitor financial resources and ensure compliance with management directives.
• Ensure the monitoring and controlling of expenditure of the unit is in line with the budget.
• Oversee control of the budgeting and expenditure process in line with strategic objectives and relevant legislation.
• Compile and submit accurate financial data in accordance with prescribed guidelines, standards and formats.
• Identify deviations from the budget and take remedial action.
• Manage the business unit’s cash-flow and expenditure.
• Motivate the acquisition of assets and resource requirements as required
(i) Project Management
• Develop and monitor the implementation of project management strategies, plans, policies and procedures.
• Oversee the planning, design and implementation of special projects.
• Oversee the development and implementation of systems and tools for the execution, monitoring and completion of projects.
• Monitor the progress reports of projects, identify challenges and recommend remedial actions.
• Oversee the support of project beneficiaries.
• Oversee the allocation of project resources.
• Monitor project deliverables and ensure the completion of projects timeously.
(j) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the Chief Executive on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
• Report on the outcomes of skills development programmes and make recommendations.
• Oversee the preparation of the Skills Development reports.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education: Master’s degree in Education, Strategic Management or related
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• 10 years experience in senior management
• 10 years experience in training and development
• 5-8 years in a management role in the public sector
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• In-depth knowledge of management and implementation of learning programmes
• Sound knowledge of relevant legislation (i.e. Skills Development legislation)
• Knowledge of the Public Finance Management Act
• Knowledge of Marketing and Communications practices
• Financial management and budgeting processes
• Knowledge of contracting, negotiating, and change management
• Knowledge of leadership and management principles
• Experience in managing diverse teams
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
BEHAVIOURAL COMPETENCIES
•Decision-making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountable
•Efficiency
•Professionalism
•Flexibility and adaptability
TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Analytical thinking
•Written and Verbal Communication skills
BEHAVIOURAL COMPETENCIES
•Decision-making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountable
•Efficiency
•Professionalism
•Flexibility and adaptability
TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Analytical thinking
•Written and Verbal Communication skills
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: executiveskillsdevelopment@nemisa.co.za
• If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
• Preference will be given to historically disadvantaged applicants.
• Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
• NEMISA reserves the right not to make an appointment.
• Closing Date: 14 January 2024 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, if this supports achievement of our Employment Equity goals.
FIXED TERM: CHIEF FINANCIAL OFFICER – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
To provide overall leadership, integration and coordination of financial and supply chain management services to NEMISA in support of efficient financial, institutional and administrative processes, while promoting good governance and sound financial and supply chain business principles.
JOB OBJECTIVES
(a) Strategic Planning and Operational Management
• Provide leadership and advice in the finance division, provide organisation-wide finance advice and add value to the Institute.
• Overall control and management of the Finance Division and the finance function across the organisation.
• Develop, manage and execute the Institute’s Finance and Supply Chain Management strategy, and provide input into the strategic direction of the Institute.
• Provide leadership and input for strategic and annual planning processes relating.
• Oversee all Finance and Supply Chain Management initiatives across NEMISA to ensure that their conception and implementation support the Institute’s strategic objectives.
• Collaborate with the Chief Executive Officer to develop and recommend to the Board an annual operating plan and financial budget that support the institute’s annual and long-term strategy.
• Facilitate the continual improvement in the financial viability of NEMISA by providing appropriate strategic and operational advice on investments, income generation and management of financial resources.
• Develop and ensure the implementation of appropriate policies, business processes and standard operating procedures for the unit.
• Ensure that the finance division is adequately resourced and staffed with competent employees.
• Assess, create and implement streamlined solutions to support operational effectiveness and provide timely and accurate reporting.
• Overseeing the operations of NEMISA in the absence of the CEO, as delegated from time to time.
To provide overall leadership, integration and coordination of financial and supply chain management services to NEMISA in support of efficient financial, institutional and administrative processes, while promoting good governance and sound financial and supply chain business principles.
• Develop financial performance measures and monitoring systems that support the institute's strategic direction.
• Ensure that the financial unit’s operation of the institute meets the expectations of its stakeholders, both internal and external.
(b) Governance, Compliance and Risk Management
• Ensure that the Institute maintains full and proper records of its Finance and Supply Chain Management in accordance with accepted accounting and legislative standards and practices.
• Ensure the establishment of processes for ensuring compliance with the instructions of national treasury and other legal instructions and bodies.
• Ensure that all business units comply with relevant Finance and Supply Chain Management policies, processes and systems.
• Ensure compliance to the financial management legislative framework (Constitution, PFMA, Treasury Regulations etc.).
• Undertake a risk assessment and implement and maintain an effective risk management strategy.
• Provide input to the Risk Management systems of the Institute, provide advise to EXCO and Board on risk management practices in relation to the finance function.
• Facilitate external and internal audits.
• Engage with auditors and provide appropriate and timely responses to audit queries.
• Ensure the achievement of the set internal and external audit objectives for NEMISA
• Establish and maintain an appropriate system of internal control and risk management.
• Ensure that there is segregation of duties to reduce the risks in the organisation.
• Evaluate the adequacy and effectiveness of internal controls, governance and risk management of business processes.
• Ensure appropriate risk and insurance cover for the Institute.
• Identify, assess, and inform the CEO and the board of internal and external Financial and Procurement issues that affect the institute.
• Implement internal control mechanisms and anti-corruption measures.
(c) Financial Management
• Establish and maintain financial management systems and processes.
• Ensure efficient and transparent financial management of the Institute.
• Ensure compliance with GRAP regarding the recording of financial transactions and preparation of annual financial statements.
• Monitor the operation of accounting systems, controls and procedures to ensure the integrity of the financial information.
• Ensure that the Institute’s annual budgets, corporate plans and audited financial statements are prepared and submitted in accordance with the PFMA.
• Ensure implementation of audit recommendations and sort out audit queries.
• Ensure that full and proper book of accounts and records are effectively maintained that provide comprehensive assurance of the integrity and validity of financial information.
• Review and facilitate the finalisation of Annual Financial Statements.
• Advising the senior managers on budgeting, accounting, analysis, financial reporting, cash management, debt management and other duties as delegated by the CEO from time to time.
• Oversee the management of the Institute’s bank accounts and related instruments.
• Oversee debt collection initiatives in order to ensure that all income due is collected timeously.
• Develop and oversee implementation of financial management policies and procedures.
• Manage the acquisition of assets and resource requirements as required.
• Ensure that asset registers are updated timeously and reconciled with physical asset counts at regular intervals.
• Ensure that assets are adequately insured.
• Utilise a financial management system to capture accounting transactions, control the general ledger, perform financial administration and prepare financial reports.
• Utilise a payroll management system that effectively manages human resource information, administers the payroll and reports in compliance with legislative requirements.
• Utilise a management information system for monitoring and reporting of revenue, expenditure, assets and liabilities.
• Ensure the monitoring and controlling of expenditure of the unit in line with the budget.
• Oversee the timely and accurate development of budgets and financial reports that will assist the Board, CEO and EXCO in making informed strategy and resources allocations.
(d) Budget Management
• Oversee the organisation’s budget preparation process, provide advice and support to stakeholders, and review the budget before submission to the relevant authority.
• Conduct budget meetings with executives to discuss and finalise the budget.
• Ensure that internal financial targets and budgets are fully consistent with the strategic plan and relevant agreements with the relevant authority.
• Ensure that the budget proposal accurately reflects NEMISA’s strategic and operational priorities.
• Ensure that budget proposals have been thoroughly reviewed in respect of the accuracy, reasonableness, and spending capacity.
• Ensure that budget proposal are correctly formatted in compliance with budget submission guidelines and statutory requirements and that they provide an accurate and appropriate breakdown of budget estimates across the organisation’s programmes.
• Present proposed budget to the board for approval before submission to the relevant authority.
• Advise the organisation's Divisions on the approved budget and programmes budgets.
• Oversee and manage the budget monitoring process, including the production of monthly and quarterly financial and performance reports, and provide recommendations and advice to address significant variances.
(e) Expenditure Management
• Oversee and ensure the effective, efficient and economical use of financial resources.
• Develop internal controls and processes to manage the transfer of funds.
• Effective management of liabilities.
• Ensure the development and implementation of internal controls for expenditure management to ensure:
• transactions are executed in accordance with management's general or specific authorisation;
• all transactions are promptly recorded at the correct amount, in the appropriate account, in the correct accounting period to which it relates and in accordance with the accounting policies and procedures;
• managers are held accountable to expenditure management in their areas of responsibility
• Exercise all reasonable care to prevent and detect unauthorised, irregular, fruitless and wasteful expenditure.
• Settlement of all contractual obligations and payments owing within 30 days of receipt of invoice.
• Authorise all expenditure (quotations & tenders) and claims within delegated authority.
• Ensure the production of monthly expenditure and revenue reports.
• Ensure the production of variance reports.
• Facilitate the investigation of variances set against expenditure, revenue and budget expenditure.
(f) Supply Chain Management
• Ensure the organisation implements an appropriate supply chain management system that is fair, equitable, transparent, competitive and cost-effective.
• Ensure that NEMISA has an established and effective supply chain management system that is guided by the legislative framework in line with the Supply Chain Management Framework Act and Treasury Guidelines.
• Oversee the implementation of SCM policies and prescripts.
• Develop and implement internal supply chain management processes.
• Ensure that Procurement Planning takes place, that specifications are developed timeously and that there is compliance with supply chain prescripts.
• Oversee the implementation of effective anti-corruption measures.
• Ensure the approval and implemented delegations of authority that are compliant with the applicable legislative framework.
• Oversee the establishment and facilitation of effective bid committees functioning in accordance with applicable legislative requirements.
• Utilise an inventory management system for provisioning, procurement, stock control and reporting.
• Ensure proper disposing of surplus and/or underutilized assets.
• Monitor procurement processes.
• Oversee the negotiation of SLA’s/contracts with suppliers and drive SLA/contract development processes.
• Advise the organisation on contracting options, terms and conditions to ensure optimal procurement contractual terms for the organisation.
(g) Stakeholder Management
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Engage and build inter-departmental relationships with internal stakeholders, to produce financial and compliance reports.
• Represent the Institute at external events when required.
• Manage the relationship with external auditors and the audit committee of the board ensuring that the institute meets all requirements for annual financial statements.
(h) Human Capital Management
• Manage internal support staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Liaise with internal staff members relating to payroll, HR, and general office operations.
• Determine staffing requirements and ensure the proper recruitment and selection of high-performing human capital.
• Manage performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the Finance and Supply Chain Management team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Create and maintain a responsive and respectful workplace culture that integrates the institute’s values.
• Provide effective leadership to drive the performance and outputs of the team.
• Build, train and support a financial team as needed to execute the requirements of the institute.
(i) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO, audit committee and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the CEO on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the preparation of all financial reports (daily, weekly, monthly, bi-monthly and quarterly, annual) and submission to the relevant authority.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
• Ensure timely and accurate financial reporting to the CEO, Board, the Executive Authority, National Treasury and other relevant stakeholders.
• Submit management reports to the audit committee as may be required from time to time.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education:
• Master’s Degree in Accounting or equivalent
• CA(SA) or equivalent certification would be an added advantage.
Registration with a recognised professional body (i.e. SAICA, SAIPA, CIMA, SAIBA etc.)
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• Minimum of 10 years financial management experience in the public sector of which at least 5 years should be at Senior Management level
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• Knowledge of applicable legislative and regulatory frameworks (PFMA, Treasury Regulations etc.)
• Good working knowledge of Generally Recognized Accounting Principles (GRAP).
• Knowledge of Principles and practice of financial accounting
• Knowledge and proven experience with public sector finance.
• Knowledge of Accounting systems and practices.
• Good working knowledge of the procurement practices.
• Detailed working knowledge of budgeting and financial management
• Understanding of management accounting principles.
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
A. BEHAVIOURAL COMPETENCE
• Communication skills
• Decision making
• Problem-solving
• Conflict management
• Negotiation skills
• Working under pressure
• Prioritizing
• Quality and service focus
• Integrity
• Accountable
• Efficiency
• Professionalism
B. TECHNICAL COMPETENCE
• Leadership
• Financial Management
• Management Accounting
• Planning and organising
• Strategic management
• Business writing skills
• Time management
• Multi-Tasking skills
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: chieffinancialofficer@nemisa.co.za
• If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
• Preference will be given to historically disadvantaged applicants.
• Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
• NEMISA reserves the right not to make an appointment.
• Closing Date: 14 January 2023 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants if this supports achievement of our Employment Equity goals.
FIXED TERM: CHIEF FINANCIAL OFFICER – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
To provide overall leadership, integration and coordination of financial and supply chain management services to NEMISA in support of efficient financial, institutional and administrative processes, while promoting good governance and sound financial and supply chain business principles.
JOB OBJECTIVES
(a) Strategic Planning and Operational Management
• Provide leadership and advice in the finance division, provide organisation-wide finance advice and add value to the Institute.
• Overall control and management of the Finance Division and the finance function across the organisation.
• Develop, manage and execute the Institute’s Finance and Supply Chain Management strategy, and provide input into the strategic direction of the Institute.
• Provide leadership and input for strategic and annual planning processes relating.
• Oversee all Finance and Supply Chain Management initiatives across NEMISA to ensure that their conception and implementation support the Institute’s strategic objectives.
• Collaborate with the Chief Executive Officer to develop and recommend to the Board an annual operating plan and financial budget that support the institute’s annual and long-term strategy.
• Facilitate the continual improvement in the financial viability of NEMISA by providing appropriate strategic and operational advice on investments, income generation and management of financial resources.
• Develop and ensure the implementation of appropriate policies, business processes and standard operating procedures for the unit.
• Ensure that the finance division is adequately resourced and staffed with competent employees.
• Assess, create and implement streamlined solutions to support operational effectiveness and provide timely and accurate reporting.
• Overseeing the operations of NEMISA in the absence of the CEO, as delegated from time to time.
To provide overall leadership, integration and coordination of financial and supply chain management services to NEMISA in support of efficient financial, institutional and administrative processes, while promoting good governance and sound financial and supply chain business principles.
• Develop financial performance measures and monitoring systems that support the institute's strategic direction.
• Ensure that the financial unit’s operation of the institute meets the expectations of its stakeholders, both internal and external.
(b) Governance, Compliance and Risk Management
• Ensure that the Institute maintains full and proper records of its Finance and Supply Chain Management in accordance with accepted accounting and legislative standards and practices.
• Ensure the establishment of processes for ensuring compliance with the instructions of national treasury and other legal instructions and bodies.
• Ensure that all business units comply with relevant Finance and Supply Chain Management policies, processes and systems.
• Ensure compliance to the financial management legislative framework (Constitution, PFMA, Treasury Regulations etc.).
• Undertake a risk assessment and implement and maintain an effective risk management strategy.
• Provide input to the Risk Management systems of the Institute, provide advise to EXCO and Board on risk management practices in relation to the finance function.
• Facilitate external and internal audits.
• Engage with auditors and provide appropriate and timely responses to audit queries.
• Ensure the achievement of the set internal and external audit objectives for NEMISA
• Establish and maintain an appropriate system of internal control and risk management.
• Ensure that there is segregation of duties to reduce the risks in the organisation.
• Evaluate the adequacy and effectiveness of internal controls, governance and risk management of business processes.
• Ensure appropriate risk and insurance cover for the Institute.
• Identify, assess, and inform the CEO and the board of internal and external Financial and Procurement issues that affect the institute.
• Implement internal control mechanisms and anti-corruption measures.
(c) Financial Management
• Establish and maintain financial management systems and processes.
• Ensure efficient and transparent financial management of the Institute.
• Ensure compliance with GRAP regarding the recording of financial transactions and preparation of annual financial statements.
• Monitor the operation of accounting systems, controls and procedures to ensure the integrity of the financial information.
• Ensure that the Institute’s annual budgets, corporate plans and audited financial statements are prepared and submitted in accordance with the PFMA.
• Ensure implementation of audit recommendations and sort out audit queries.
• Ensure that full and proper book of accounts and records are effectively maintained that provide comprehensive assurance of the integrity and validity of financial information.
• Review and facilitate the finalisation of Annual Financial Statements.
• Advising the senior managers on budgeting, accounting, analysis, financial reporting, cash management, debt management and other duties as delegated by the CEO from time to time.
• Oversee the management of the Institute’s bank accounts and related instruments.
• Oversee debt collection initiatives in order to ensure that all income due is collected timeously.
• Develop and oversee implementation of financial management policies and procedures.
• Manage the acquisition of assets and resource requirements as required.
• Ensure that asset registers are updated timeously and reconciled with physical asset counts at regular intervals.
• Ensure that assets are adequately insured.
• Utilise a financial management system to capture accounting transactions, control the general ledger, perform financial administration and prepare financial reports.
• Utilise a payroll management system that effectively manages human resource information, administers the payroll and reports in compliance with legislative requirements.
• Utilise a management information system for monitoring and reporting of revenue, expenditure, assets and liabilities.
• Ensure the monitoring and controlling of expenditure of the unit in line with the budget.
• Oversee the timely and accurate development of budgets and financial reports that will assist the Board, CEO and EXCO in making informed strategy and resources allocations.
(d) Budget Management
• Oversee the organisation’s budget preparation process, provide advice and support to stakeholders, and review the budget before submission to the relevant authority.
• Conduct budget meetings with executives to discuss and finalise the budget.
• Ensure that internal financial targets and budgets are fully consistent with the strategic plan and relevant agreements with the relevant authority.
• Ensure that the budget proposal accurately reflects NEMISA’s strategic and operational priorities.
• Ensure that budget proposals have been thoroughly reviewed in respect of the accuracy, reasonableness, and spending capacity.
• Ensure that budget proposal are correctly formatted in compliance with budget submission guidelines and statutory requirements and that they provide an accurate and appropriate breakdown of budget estimates across the organisation’s programmes.
• Present proposed budget to the board for approval before submission to the relevant authority.
• Advise the organisation's Divisions on the approved budget and programmes budgets.
• Oversee and manage the budget monitoring process, including the production of monthly and quarterly financial and performance reports, and provide recommendations and advice to address significant variances.
(e) Expenditure Management
• Oversee and ensure the effective, efficient and economical use of financial resources.
• Develop internal controls and processes to manage the transfer of funds.
• Effective management of liabilities.
• Ensure the development and implementation of internal controls for expenditure management to ensure:
• transactions are executed in accordance with management's general or specific authorisation;
• all transactions are promptly recorded at the correct amount, in the appropriate account, in the correct accounting period to which it relates and in accordance with the accounting policies and procedures;
• managers are held accountable to expenditure management in their areas of responsibility
• Exercise all reasonable care to prevent and detect unauthorised, irregular, fruitless and wasteful expenditure.
• Settlement of all contractual obligations and payments owing within 30 days of receipt of invoice.
• Authorise all expenditure (quotations & tenders) and claims within delegated authority.
• Ensure the production of monthly expenditure and revenue reports.
• Ensure the production of variance reports.
• Facilitate the investigation of variances set against expenditure, revenue and budget expenditure.
(f) Supply Chain Management
• Ensure the organisation implements an appropriate supply chain management system that is fair, equitable, transparent, competitive and cost-effective.
• Ensure that NEMISA has an established and effective supply chain management system that is guided by the legislative framework in line with the Supply Chain Management Framework Act and Treasury Guidelines.
• Oversee the implementation of SCM policies and prescripts.
• Develop and implement internal supply chain management processes.
• Ensure that Procurement Planning takes place, that specifications are developed timeously and that there is compliance with supply chain prescripts.
• Oversee the implementation of effective anti-corruption measures.
• Ensure the approval and implemented delegations of authority that are compliant with the applicable legislative framework.
• Oversee the establishment and facilitation of effective bid committees functioning in accordance with applicable legislative requirements.
• Utilise an inventory management system for provisioning, procurement, stock control and reporting.
• Ensure proper disposing of surplus and/or underutilized assets.
• Monitor procurement processes.
• Oversee the negotiation of SLA’s/contracts with suppliers and drive SLA/contract development processes.
• Advise the organisation on contracting options, terms and conditions to ensure optimal procurement contractual terms for the organisation.
(g) Stakeholder Management
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Engage and build inter-departmental relationships with internal stakeholders, to produce financial and compliance reports.
• Represent the Institute at external events when required.
• Manage the relationship with external auditors and the audit committee of the board ensuring that the institute meets all requirements for annual financial statements.
(h) Human Capital Management
• Manage internal support staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Liaise with internal staff members relating to payroll, HR, and general office operations.
• Determine staffing requirements and ensure the proper recruitment and selection of high-performing human capital.
• Manage performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the Finance and Supply Chain Management team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Create and maintain a responsive and respectful workplace culture that integrates the institute’s values.
• Provide effective leadership to drive the performance and outputs of the team.
• Build, train and support a financial team as needed to execute the requirements of the institute.
(i) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO, audit committee and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the CEO on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the preparation of all financial reports (daily, weekly, monthly, bi-monthly and quarterly, annual) and submission to the relevant authority.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
• Ensure timely and accurate financial reporting to the CEO, Board, the Executive Authority, National Treasury and other relevant stakeholders.
• Submit management reports to the audit committee as may be required from time to time.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education:
• Master’s Degree in Accounting or equivalent
• CA(SA) or equivalent certification would be an added advantage.
Registration with a recognised professional body (i.e. SAICA, SAIPA, CIMA, SAIBA etc.)
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• Minimum of 10 years financial management experience in the public sector of which at least 5 years should be at Senior Management level
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• Knowledge of applicable legislative and regulatory frameworks (PFMA, Treasury Regulations etc.)
• Good working knowledge of Generally Recognized Accounting Principles (GRAP).
• Knowledge of Principles and practice of financial accounting
• Knowledge and proven experience with public sector finance.
• Knowledge of Accounting systems and practices.
• Good working knowledge of the procurement practices.
• Detailed working knowledge of budgeting and financial management
• Understanding of management accounting principles.
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
A. BEHAVIOURAL COMPETENCE
• Communication skills
• Decision making
• Problem-solving
• Conflict management
• Negotiation skills
• Working under pressure
• Prioritizing
• Quality and service focus
• Integrity
• Accountable
• Efficiency
• Professionalism
B. TECHNICAL COMPETENCE
• Leadership
• Financial Management
• Management Accounting
• Planning and organising
• Strategic management
• Business writing skills
• Time management
• Multi-Tasking skills
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: chieffinancialofficer@nemisa.co.za
• If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
• Preference will be given to historically disadvantaged applicants.
• Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
• NEMISA reserves the right not to make an appointment.
• Closing Date: 14 January 2023 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants if this supports achievement of our Employment Equity goals.
FIXED TERM: CHIEF DIGITAL OFFICER – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
The Chief Digital Officer will assist NEMISA set and execute digital strategies, manage technology planning and technology resources, improve customer digital experience, optimize operations and expand business value. The incumbent will lead NEMISA’s digital transformation and be responsible for internal and external ICT operations.
JOB OBJECTIVES
(a) Strategic Planning and Operational Management
• Develop a clearly defined and compelling digital strategy for the Institute.
• Overall control and management of the Corporate Services Department.
• Develop a comprehensive ICT and Digital Plan that enables a high-performance organisational culture.
• Serve as the executive sponsor for digital process innovation.
• Ensure that NEMISA technology strategies serve the organisation’s business strategies.
• Oversee the measurement of ROI on digital projects, fine-tuning approaches as needed.
• Spearhead the formulation, implementation, and refinement of digital learning.
• Oversee the maintenance of up-to-date knowledge of technology standards, and best practices.
• Oversee the planning, coordination and implementation of new and existing technologies, systems, and applications for continuous support to business and academic operations.
• Oversee the delivery of quality technology and support through effective needs assessment, system design and implementation processes.
• Oversee Review and approve systems, applications, and security specifications and standards for administrative and academic application networks and software.
• Oversee the development of ICT products and technologies that respond to the needs of the Institute.
• Align ICT business unit’s objectives and programmes with the Institutes strategies and objectives.
• Ensure a contemporary and effective ICT operating model and value delivery framework that supports the timeliness, quality and efficient delivery of digital initiatives.
The Chief Digital Officer will assist NEMISA set and execute digital strategies, manage technology planning and technology resources, improve customer digital experience, optimize operations and expand business value. The incumbent will lead NEMISA’s digital transformation and be responsible for internal and external ICT operations.
• Oversee the creation of a digital culture and enhance the digital business technology platform.
• Monitor and oversee the performance of Digital systems and services, in respect of their contribution to business performance.
• Review and approve systems, applications, and security specifications and standards for academic application networks and software.
• Research alternative methods, designs, and programming concepts to keep NEMISA at the forefront of technological advancement.
(b) ICT Infrastructure and security management
• Oversee and guide the information technology infrastructure to maximize efficiency, productivity, and access.
• Oversee the implementation of appropriate measures to secure digital services.
• Oversee the management of personal information and other confidential information held and processed by the ICT department.
• Oversee the monitoring of cyber security in all digital services.
• Oversee the environmental and virtual security of servers.
• Oversee the monitoring, testing and reporting on the security of the organisation’s digital security measures.
• Oversee the management information security requirements for NEMISA in order to facilitate organisation’s innovation and learning operations.
• Oversee the identification of the Institutues ICT infrastructure and digital technologies requirements.
• Oversee the implementation of integrated ICT systems and relevant infrastructure.
• Oversee the Implementation of all hardware, software and server systems and processes within the Institute.
(c) Project Management
• Develop and monitor the implementation of project management strategies, plans, policies and procedures.
• Oversee the planning, design and implementation of special projects.
• Oversee the development and implementation of systems and tools for the execution, monitoring and completion of projects.
• Monitor the progress reports of projects, identify challenges and recommend remedial actions.
• Oversee the support of project beneficiaries.
• Oversee the allocation of project resources.
• Monitor project deliverables and ensure the completion of projects timeously.
(d) Business Continuity
• Oversee that effective Business Continuity Plans are developed and aligned to overall NEMISA Business Continuity Plan.
• Oversee the establishment of necessary procedures and resources that enable key ICT systems and services to be recovered in an efficient and timely manner.
• Oversee the establishment of methods and procedures that enable managers to assess risk and business impact in order to determine the adequacy of the ICT Business Continuity Plans.
• Ensure cost-effective mechanisms exist for recovery of services and facilities.
• Ensure the protection of all relevant NEMISA ICT assets and services
• Oversee the management of backup systems and processes
(e) Governance, Compliance and Risk Management
• Oversee the development, implementation, review and updating of ICT policies, processes and procedures.
• Ensure maintenance of appropriate internal controls and security-related procedures
• Proactively ensure the identification and mitigation of risks
• Manage ICT systems risks
• Implement disaster recovery and back-up procedures and control structures, including identifying potential problems and developing effective solutions.
• Oversee compliance to laws and regulations and policies and procedures.
• Provide effective professional advice and guidance to the Institutes managers and employees regarding the ICT policies, practices and procedures.
• Oversee the development of Risk Management strategy, tools and practices for the business unit to analyse and report risks in line with the overall risk strategy of NEMISA.
• Manage risks according to the Risk Management Framework.
• Ensure the effective monitoring and evaluation of risk-related activities.
• Oversee the segregation of duties within the ICT department.
• Oversee compliance with relevant legislation and regulations.
• Oversee the development controls and framework for governance, risk and compliance.
• Oversee the development a process for data classification for security, risk, and business impact.
(f) Financial Management
• Compile the annual budget for the division through discussion with the various sub- units on financial requirements
• Monitor financial resources and ensure compliance with management directives
• Ensure the monitoring and controlling of expenditure of the unit is in line with the budget
• Oversee control of budgeting and expenditure process in-line with strategic objectives and relevant legislation.
• Compile and submit accurate financial data in accordance with prescribed guidelines, standards and formats.
• Identify deviations from the budget and take remedial action.
• Manage the business unit’s cash-flow and expenditure.
• Motivate the acquisition of assets and resource requirements as required.
(g) Stakeholder Management
• Engage and build inter-departmental relationships with internal stakeholders.
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Represent the Institute at external events when required.
• Develop sound strategic relationships with relevant stakeholders (e.g. Unions) to support the business unit and Institute.
(h) Human Capital Management
• Manage internal staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Determine staffing requirements and ensure the proper recruitment and selection of high-performing human capital.
• Ensure that training interventions are aligned with the Institute’s and employees’ needs.
• Manage performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the ICT Team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Develop and maintain a culture of high performance, professionalism and integrity to support overall quality of service delivery.
(i) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the Chief Executive on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education:
Master’s degree in information technology or Business Information Management or another related equivalent.
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• 8 -10 years’ management experience in Information Technology
• 5-8 years experience in a public entity
• Must have experience ERP Systems, Business Intelligence Systems or any other that is used in systems development.
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• Knowledge and understanding of core business processes and associated technical solutions.
• Knowledge of digital strategies and technology-focused initiatives
• ITIL foundation Version 3 or higher
• ERP Systems
• Business Intelligence Systems
• Scrum Methodology or any other that is used in systems development.
• SDL Methodology
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
A. BEHAVIOURAL COMPETENCIES
•Decision making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountable
•Efficiency
•Professionalism
•Flexibility and adaptability
B. TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Multi-Tasking skills
•Written and verbal communication skills
•Analytical thinking
•Creativity and Innovation
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: chiefdigitalofficer@nemisa.co.za
•If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
•Preference will be given to historically disadvantaged applicants.
•Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
•NEMISA reserves the right not to make an appointment.
•Closing Date: 14 January 2024 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants if this supports achievement of our Employment Equity goals.
FIXED TERM: CHIEF DIGITAL OFFICER – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
The Chief Digital Officer will assist NEMISA set and execute digital strategies, manage technology planning and technology resources, improve customer digital experience, optimize operations and expand business value. The incumbent will lead NEMISA’s digital transformation and be responsible for internal and external ICT operations.
JOB OBJECTIVES
(a) Strategic Planning and Operational Management
• Develop a clearly defined and compelling digital strategy for the Institute.
• Overall control and management of the Corporate Services Department.
• Develop a comprehensive ICT and Digital Plan that enables a high-performance organisational culture.
• Serve as the executive sponsor for digital process innovation.
• Ensure that NEMISA technology strategies serve the organisation’s business strategies.
• Oversee the measurement of ROI on digital projects, fine-tuning approaches as needed.
• Spearhead the formulation, implementation, and refinement of digital learning.
• Oversee the maintenance of up-to-date knowledge of technology standards, and best practices.
• Oversee the planning, coordination and implementation of new and existing technologies, systems, and applications for continuous support to business and academic operations.
• Oversee the delivery of quality technology and support through effective needs assessment, system design and implementation processes.
• Oversee Review and approve systems, applications, and security specifications and standards for administrative and academic application networks and software.
• Oversee the development of ICT products and technologies that respond to the needs of the Institute.
• Align ICT business unit’s objectives and programmes with the Institutes strategies and objectives.
• Ensure a contemporary and effective ICT operating model and value delivery framework that supports the timeliness, quality and efficient delivery of digital initiatives.
The Chief Digital Officer will assist NEMISA set and execute digital strategies, manage technology planning and technology resources, improve customer digital experience, optimize operations and expand business value. The incumbent will lead NEMISA’s digital transformation and be responsible for internal and external ICT operations.
• Oversee the creation of a digital culture and enhance the digital business technology platform.
• Monitor and oversee the performance of Digital systems and services, in respect of their contribution to business performance.
• Review and approve systems, applications, and security specifications and standards for academic application networks and software.
• Research alternative methods, designs, and programming concepts to keep NEMISA at the forefront of technological advancement.
(b) ICT Infrastructure and security management
• Oversee and guide the information technology infrastructure to maximize efficiency, productivity, and access.
• Oversee the implementation of appropriate measures to secure digital services.
• Oversee the management of personal information and other confidential information held and processed by the ICT department.
• Oversee the monitoring of cyber security in all digital services.
• Oversee the environmental and virtual security of servers.
• Oversee the monitoring, testing and reporting on the security of the organisation’s digital security measures.
• Oversee the management information security requirements for NEMISA in order to facilitate organisation’s innovation and learning operations.
• Oversee the identification of the Institutues ICT infrastructure and digital technologies requirements.
• Oversee the implementation of integrated ICT systems and relevant infrastructure.
• Oversee the Implementation of all hardware, software and server systems and processes within the Institute.
(c) Project Management
• Develop and monitor the implementation of project management strategies, plans, policies and procedures.
• Oversee the planning, design and implementation of special projects.
• Oversee the development and implementation of systems and tools for the execution, monitoring and completion of projects.
• Monitor the progress reports of projects, identify challenges and recommend remedial actions.
• Oversee the support of project beneficiaries.
• Oversee the allocation of project resources.
• Monitor project deliverables and ensure the completion of projects timeously.
(d) Business Continuity
• Oversee that effective Business Continuity Plans are developed and aligned to overall NEMISA Business Continuity Plan.
• Oversee the establishment of necessary procedures and resources that enable key ICT systems and services to be recovered in an efficient and timely manner.
• Oversee the establishment of methods and procedures that enable managers to assess risk and business impact in order to determine the adequacy of the ICT Business Continuity Plans.
• Ensure cost-effective mechanisms exist for recovery of services and facilities.
• Ensure the protection of all relevant NEMISA ICT assets and services
• Oversee the management of backup systems and processes
(e) Governance, Compliance and Risk Management
• Oversee the development, implementation, review and updating of ICT policies, processes and procedures.
• Ensure maintenance of appropriate internal controls and security-related procedures
• Proactively ensure the identification and mitigation of risks
• Manage ICT systems risks
• Implement disaster recovery and back-up procedures and control structures, including identifying potential problems and developing effective solutions.
• Oversee compliance to laws and regulations and policies and procedures.
• Provide effective professional advice and guidance to the Institutes managers and employees regarding the ICT policies, practices and procedures.
• Oversee the development of Risk Management strategy, tools and practices for the business unit to analyse and report risks in line with the overall risk strategy of NEMISA.
• Manage risks according to the Risk Management Framework.
• Ensure the effective monitoring and evaluation of risk-related activities.
• Oversee the segregation of duties within the ICT department.
• Oversee compliance with relevant legislation and regulations.
• Oversee the development controls and framework for governance, risk and compliance.
• Oversee the development a process for data classification for security, risk, and business impact.
(f) Financial Management
• Compile the annual budget for the division through discussion with the various sub- units on financial requirements
• Monitor financial resources and ensure compliance with management directives
• Ensure the monitoring and controlling of expenditure of the unit is in line with the budget
• Oversee control of budgeting and expenditure process in-line with strategic objectives and relevant legislation.
• Compile and submit accurate financial data in accordance with prescribed guidelines, standards and formats.
• Identify deviations from the budget and take remedial action.
• Manage the business unit’s cash-flow and expenditure.
• Motivate the acquisition of assets and resource requirements as required.
(g) Stakeholder Management
• Engage and build inter-departmental relationships with internal stakeholders.
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Represent the Institute at external events when required.
• Develop sound strategic relationships with relevant stakeholders (e.g. Unions) to support the business unit and Institute.
(h) Human Capital Management
• Manage internal staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Determine staffing requirements and ensure the proper recruitment and selection of high-performing human capital.
• Ensure that training interventions are aligned with the Institute’s and employees’ needs.
• Manage performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the ICT Team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Develop and maintain a culture of high performance, professionalism and integrity to support overall quality of service delivery.
(i) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the Chief Executive on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education:
Master’s degree in information technology or Business Information Management or another related equivalent.
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• 8 -10 years’ management experience in Information Technology
• 5-8 years experience in a public entity
• Must have experience ERP Systems, Business Intelligence Systems or any other that is used in systems development.
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• Knowledge and understanding of core business processes and associated technical solutions.
• Knowledge of digital strategies and technology-focused initiatives
• ITIL foundation Version 3 or higher
• ERP Systems
• Business Intelligence Systems
• Scrum Methodology or any other that is used in systems development.
• SDL Methodology
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
A. BEHAVIOURAL COMPETENCIES
•Decision making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountable
•Efficiency
•Professionalism
•Flexibility and adaptability
B. TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Multi-Tasking skills
•Written and verbal communication skills
•Analytical thinking
•Creativity and Innovation
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: chiefdigitalofficer@nemisa.co.za
•If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
•Preference will be given to historically disadvantaged applicants.
•Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
•NEMISA reserves the right not to make an appointment.
•Closing Date: 14 January 2024 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants if this supports achievement of our Employment Equity goals.
FIXED TERM: EXECUTIVE MANAGER: SKILLS DEVELOPMENT – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
The position is responsible for developing, enhancing, and implementing training and learning programmes of the Institute. The incumbent will provide strategic leadership, technical, operational and financial management of the skills development department.
JOB OBJECTIVES
(a) Strategic Planning and Operational Management
• Overall control and strategic leadership of the Skills Development Department.
• Ensure that NEMISA meets its objectives by developing & implementing high-impact learning & development programmes in line with strategic objectives.
• Keep abreast of learning & development trends and best practices.
• Oversee the management and direct the rendering of NEMISA learning programmes.
• Oversee the identification and development of learning and development programmes and plans.
• Monitor the implementation of the learning and development programmes and plans, inclusive of the internship programmes, and ensure alignment.
• Oversee the management and evaluation of training and development programmes.
• Provide leadership and input for strategic and annual performance planning processes relating to the business unit and the organisation.
• Assess, create and implement streamlined solutions to support operational effectiveness and provide timely and accurate reporting.
• Develop and ensure the implementation of appropriate policies, business processes and standard operating procedures for the unit.
• Ensure that the skills development department’s operations meet the expectations of its stakeholders, both internal and external.
(b) Compliance and Risk Management
• Oversee the development, implementation, review and updating of Skills Development policies, processes and procedures.
• Provide good governance by ensuring that all learning programmes and projects are approved, funded and have a valid contract.
• Oversee compliance with laws and regulations and policies and procedures.
• Provide effective professional advice and guidance to the Institute’s managers and employees regarding the learning and development r, policies, practices and procedures.
The position is responsible for developing, enhancing, and implementing training and learning programmes of the Institute. The incumbent will provide strategic leadership, technical, operational and financial management of the skills development department.
• Oversee compliance with all aspects of Skills Development Regulations.
• Ensure effective business and operational risk management, resources and continuity management.
• Develop Risk Management strategy, tools and practices for the business unit to analyse and report risks in line with the overall risk strategy of NEMISA.
• Manage risks according to the Risk Management Framework.
• Ensure the effective monitoring and evaluation of risk-related activities.
(c) Training and Development Management
• Oversee the management of training and development staff in the delivery of skills programmes.
• Oversee learning activities, curriculum and resource allocation.
• Oversee learning activities in the different learning platforms including online and physical.
• Ensure the achievement of high standards of learning and teaching.
• Oversee the establishment of a proper record management system for information relating to all learning programmes and projects.
• Ensure that all learning and development delivery activities are geared to support and enhance students’ maximum performance.
• Oversee the designing of skills development courses, workshops and other initiatives.
• Oversee the monitoring of skills programmes outputs and outcomes.
• Monitor students’ service satisfaction and address unsatisfactory service complaints.
• Provide leadership and oversight in assessing and evaluating students’ performance in line with prescribed procedures and processes.
(d) Quality Assurance Management
• Oversee the development of a quality assurance framework, policies and procedures.
• Oversees the quality assurance of learning programmes to improve the quality and relevance of learning programmes.
• Oversee that learning and development programmes are quality assured and meet quality standards.
• Oversee compliance with all relevant SETA regulatory compliance frameworks.
• Oversee the assessment and analysis of quality issues and the development of quality improvement plans.
• Oversee the facilitation of qualifications and skills programmes.
• Oversee the development of internal and external training facilitators, assessors and moderators in line with approved QMS processes.
• Ensure monitoring and evaluation of the performance of training providers against processes, procedures and activities.
(e) Business Development Management
• Setting goals for the business development team and developing strategies to meet those goals
• Setting goals and developing plans for business and revenue growth
• Lead and direct business growth through expanding current businesses and exploring new markets and opportunities.
• Lead business development activities through cross-function collaborations.
• Keeps abreast of market trends, industry events, competitors and clients' needs to pursue growth opportunities.
• Oversee implementation of interventions and activities that improve NEMISA programmes competitiveness.
• Oversee the finalisation and authorisation of business agreements with identified partners and clients.
• Evaluate strategies to leverage relationships and networks for business opportunities and partnerships.
• Review business development strategies to ensure alignment with overall Institute strategies.
(f) Stakeholder and Partnership Management
• Engage and build inter-departmental relationships with internal stakeholders.
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Establish and maintain sound strategic relationships with relevant stakeholders such as SETAs and Institutions of Higher Learning to support the business unit and Institute.
• Represent the institute at strategic, management and other forums as delegated by the CEO.
• Identify and partner with relevant role players to ensure the effective promotion of skills development initiatives and strategic training interventions.
• Ensure delivery of quality services in accordance with Stakeholder Service Level Agreements and expectations.
• Maintain rapport with potential and existing clients and networks.
(g) Human Capital Management
• Manage internal staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Determine staffing requirements, and ensure the proper recruitment and selection of high-performing human capital
• Ensure that training interventions are aligned with the Institute’s and employees’ needs.
• Manage the performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the Skills Development Team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Develop and maintain a culture of high performance, professionalism and integrity to support the overall quality of service delivery.
(h) Financial Management
• Compile the annual budget for the division through discussion with the various sub- units on financial requirements.
• Oversee training and project budgets.
• Monitor financial resources and ensure compliance with management directives.
• Ensure the monitoring and controlling of expenditure of the unit is in line with the budget.
• Oversee control of the budgeting and expenditure process in line with strategic objectives and relevant legislation.
• Compile and submit accurate financial data in accordance with prescribed guidelines, standards and formats.
• Identify deviations from the budget and take remedial action.
• Manage the business unit’s cash-flow and expenditure.
• Motivate the acquisition of assets and resource requirements as required
(i) Project Management
• Develop and monitor the implementation of project management strategies, plans, policies and procedures.
• Oversee the planning, design and implementation of special projects.
• Oversee the development and implementation of systems and tools for the execution, monitoring and completion of projects.
• Monitor the progress reports of projects, identify challenges and recommend remedial actions.
• Oversee the support of project beneficiaries.
• Oversee the allocation of project resources.
• Monitor project deliverables and ensure the completion of projects timeously.
(j) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the Chief Executive on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
• Report on the outcomes of skills development programmes and make recommendations.
• Oversee the preparation of the Skills Development reports.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education:
Master’s degree in Education, Strategic Management or related
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• 10 years experience in senior management
• 10 years experience in training and development
• 5-8 years in a management role in the public sector
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• In-depth knowledge of management and implementation of learning programmes
• Sound knowledge of relevant legislation (i.e. Skills Development legislation)
• Knowledge of the Public Finance Management Act
• Knowledge of Marketing and Communications practices
• Financial management and budgeting processes
• Knowledge of contracting, negotiating, and change management
• Knowledge of leadership and management principles
• Experience in managing diverse teams
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
BEHAVIOURAL COMPETENCIES
•Decision-making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountable
•Efficiency
•Professionalism
•Flexibility and adaptability
TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Analytical thinking
•Written and Verbal Communication skills
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: executiveskillsdevelopment@nemisa.co.za
• If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
• Preference will be given to historically disadvantaged applicants.
• Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
• NEMISA reserves the right not to make an appointment.
• Closing Date: 14 January 2024 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, if this supports achievement of our Employment Equity goals.
FIXED TERM: EXECUTIVE MANAGER: SKILLS DEVELOPMENT – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
The position is responsible for developing, enhancing, and implementing training and learning programmes of the Institute. The incumbent will provide strategic leadership, technical, operational and financial management of the skills development department.
JOB OBJECTIVES
(a) Strategic Planning and Operational Management
• Overall control and strategic leadership of the Skills Development Department.
• Ensure that NEMISA meets its objectives by developing & implementing high-impact learning & development programmes in line with strategic objectives.
• Keep abreast of learning & development trends and best practices.
• Oversee the management and direct the rendering of NEMISA learning programmes.
• Oversee the identification and development of learning and development programmes and plans.
• Monitor the implementation of the learning and development programmes and plans, inclusive of the internship programmes, and ensure alignment.
• Oversee the management and evaluation of training and development programmes.
• Provide leadership and input for strategic and annual performance planning processes relating to the business unit and the organisation.
• Assess, create and implement streamlined solutions to support operational effectiveness and provide timely and accurate reporting.
• Develop and ensure the implementation of appropriate policies, business processes and standard operating procedures for the unit.
• Ensure that the skills development department’s operations meet the expectations of its stakeholders, both internal and external.
(b) Compliance and Risk Management
• Oversee the development, implementation, review and updating of Skills Development policies, processes and procedures.
• Provide good governance by ensuring that all learning programmes and projects are approved, funded and have a valid contract.
• Oversee compliance with laws and regulations and policies and procedures.
• Provide effective professional advice and guidance to the Institute’s managers and employees regarding the learning and development r, policies, practices and procedures.
The position is responsible for developing, enhancing, and implementing training and learning programmes of the Institute. The incumbent will provide strategic leadership, technical, operational and financial management of the skills development department.
• Oversee compliance with all aspects of Skills Development Regulations.
• Ensure effective business and operational risk management, resources and continuity management.
• Develop Risk Management strategy, tools and practices for the business unit to analyse and report risks in line with the overall risk strategy of NEMISA.
• Manage risks according to the Risk Management Framework.
• Ensure the effective monitoring and evaluation of risk-related activities.
(c) Training and Development Management
• Oversee the management of training and development staff in the delivery of skills programmes.
• Oversee learning activities, curriculum and resource allocation.
• Oversee learning activities in the different learning platforms including online and physical.
• Ensure the achievement of high standards of learning and teaching.
• Oversee the establishment of a proper record management system for information relating to all learning programmes and projects.
• Ensure that all learning and development delivery activities are geared to support and enhance students’ maximum performance.
• Oversee the designing of skills development courses, workshops and other initiatives.
• Oversee the monitoring of skills programmes outputs and outcomes.
• Monitor students’ service satisfaction and address unsatisfactory service complaints.
• Provide leadership and oversight in assessing and evaluating students’ performance in line with prescribed procedures and processes.
(d) Quality Assurance Management
• Oversee the development of a quality assurance framework, policies and procedures.
• Oversees the quality assurance of learning programmes to improve the quality and relevance of learning programmes.
• Oversee that learning and development programmes are quality assured and meet quality standards.
• Oversee compliance with all relevant SETA regulatory compliance frameworks.
• Oversee the assessment and analysis of quality issues and the development of quality improvement plans.
• Oversee the facilitation of qualifications and skills programmes.
• Oversee the development of internal and external training facilitators, assessors and moderators in line with approved QMS processes.
• Ensure monitoring and evaluation of the performance of training providers against processes, procedures and activities.
(e) Business Development Management
• Setting goals for the business development team and developing strategies to meet those goals
• Setting goals and developing plans for business and revenue growth
• Lead and direct business growth through expanding current businesses and exploring new markets and opportunities.
• Lead business development activities through cross-function collaborations.
• Keeps abreast of market trends, industry events, competitors and clients' needs to pursue growth opportunities.
• Oversee implementation of interventions and activities that improve NEMISA programmes competitiveness.
• Oversee the finalisation and authorisation of business agreements with identified partners and clients.
• Evaluate strategies to leverage relationships and networks for business opportunities and partnerships.
• Review business development strategies to ensure alignment with overall Institute strategies.
(f) Stakeholder and Partnership Management
• Engage and build inter-departmental relationships with internal stakeholders.
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Establish and maintain sound strategic relationships with relevant stakeholders such as SETAs and Institutions of Higher Learning to support the business unit and Institute.
• Represent the institute at strategic, management and other forums as delegated by the CEO.
• Identify and partner with relevant role players to ensure the effective promotion of skills development initiatives and strategic training interventions.
• Ensure delivery of quality services in accordance with Stakeholder Service Level Agreements and expectations.
• Maintain rapport with potential and existing clients and networks.
(g) Human Capital Management
• Manage internal staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Determine staffing requirements, and ensure the proper recruitment and selection of high-performing human capital
• Ensure that training interventions are aligned with the Institute’s and employees’ needs.
• Manage the performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the Skills Development Team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Develop and maintain a culture of high performance, professionalism and integrity to support the overall quality of service delivery.
(h) Financial Management
• Compile the annual budget for the division through discussion with the various sub- units on financial requirements.
• Oversee training and project budgets.
• Monitor financial resources and ensure compliance with management directives.
• Ensure the monitoring and controlling of expenditure of the unit is in line with the budget.
• Oversee control of the budgeting and expenditure process in line with strategic objectives and relevant legislation.
• Compile and submit accurate financial data in accordance with prescribed guidelines, standards and formats.
• Identify deviations from the budget and take remedial action.
• Manage the business unit’s cash-flow and expenditure.
• Motivate the acquisition of assets and resource requirements as required
(i) Project Management
• Develop and monitor the implementation of project management strategies, plans, policies and procedures.
• Oversee the planning, design and implementation of special projects.
• Oversee the development and implementation of systems and tools for the execution, monitoring and completion of projects.
• Monitor the progress reports of projects, identify challenges and recommend remedial actions.
• Oversee the support of project beneficiaries.
• Oversee the allocation of project resources.
• Monitor project deliverables and ensure the completion of projects timeously.
(j) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the Chief Executive on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
• Report on the outcomes of skills development programmes and make recommendations.
• Oversee the preparation of the Skills Development reports.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education:
Master’s degree in Education, Strategic Management or related
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• 10 years experience in senior management
• 10 years experience in training and development
• 5-8 years in a management role in the public sector
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• In-depth knowledge of management and implementation of learning programmes
• Sound knowledge of relevant legislation (i.e. Skills Development legislation)
• Knowledge of the Public Finance Management Act
• Knowledge of Marketing and Communications practices
• Financial management and budgeting processes
• Knowledge of contracting, negotiating, and change management
• Knowledge of leadership and management principles
• Experience in managing diverse teams
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
BEHAVIOURAL COMPETENCIES
•Decision-making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountable
•Efficiency
•Professionalism
•Flexibility and adaptability
TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Analytical thinking
•Written and Verbal Communication skills
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: executiveskillsdevelopment@nemisa.co.za
• If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
• Preference will be given to historically disadvantaged applicants.
• Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
• NEMISA reserves the right not to make an appointment.
• Closing Date: 14 January 2024 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, if this supports achievement of our Employment Equity goals.
FIXED TERM: EXECUTIVE MANAGER: CORPORATE SERVICES – 3 YEARS
Organisation: NEMISA
Department: Office of the Chief Executive Officer
Location: Auckland Park, Gauteng
Salary Range: Level 15
Reference Number: NEM-17/12/2023
MAIN PURPOSE OF JOB
Provide overall leadership, direction, coordination and control of the strategic functioning of corporate support services which includes Human Resources Management, Facilities Management and Communications and Marketing. Develop corporate services strategies and plans and oversee their implementation.
JOB OBJECTIVES
(a) Strategic and operational management
• Overall control and management of the Corporate Services Department.
• Develop a comprehensive Corporate Services Plan that enables a high-performance organisational culture.
• Develop, manage and execute the approved services strategies for each unit, including Human Resources, Marketing and Communications, and Facilities Management.
• Set comprehensive goals and objectives for the performance and growth of the business unit.
• Develop, establish and monitor the implementation of operating policies and procedures.
• Oversee all HR, Marketing and Communications and Facilities Management initiatives to ensure that their conception and implementation support the Institute’s strategic objectives.
• Provide leadership and input for strategic and annual performance planning processes relating to the business unit and the organisation.
• Assess, create and implement streamlined solutions to support operational effectiveness and provide timely and accurate reporting.
• Ensure that the corporate services department’s operations meet the expectations of its stakeholders, both internal and external.
(b) Policy, Compliance and Risk Management
• Oversee the development, implementation and maintenance of relevant policies, standard operating procedures, guidelines and processes, achieving compliance in line with legislation.
• Ensure that the business unit complies with all policies and practices as prescribed by the Institute.
• Oversee the provision of legal services.
Provide overall leadership, direction, coordination and control of the strategic functioning of corporate support services which includes Human Resources Management, Facilities Management and Communications and Marketing. Develop corporate services strategies and plans and oversee their implementation.
• Oversee the application of principles of good governance and legislative compliance.
• Ensure compliance with all legislative requirements associated with the role of Corporate Services.
• Develop Risk Management strategy, tools and practices for the business unit to analyse and report risks in line with the overall risk strategy of NEMISA.
• Manage risks according to the Risk Management Framework
• Ensure the effective monitoring and evaluation of risk-related activities.
(c) Financial Management
• Compile the annual budget for the division through discussion with the various sub- units on financial requirements.
• Monitor financial resources and ensure compliance with management directives.
• Ensure the monitoring and controlling of expenditure of the unit is in line with the budget.
• Oversee control of the budgeting and expenditure process in line with strategic objectives and relevant legislation.
• Compile and submit accurate financial data in accordance with prescribed guidelines, standards and formats.
• Identify deviations from the budget and take remedial action.
• Manage the business unit’s cash flow and expenditure.
• Motivate the acquisition of assets and resource requirements as required.
(d) Human Resources Management
• Oversee the development and maintenance of Human Resources Management policies, plans and strategies.
• Oversee and facilitate HRM strategy, organisational effectiveness and employee wellness initiatives for the organisation.
• Oversee the provision of effective HRM practices and administration services.
• Ensure integrity and confidentiality of HR systems and records.
• Oversee the development and processing of employment contracts.
• Oversee the provision of integrated Human Resources Training and Development initiatives aimed at enhancing individual and organisational performance.
• Oversee and facilitate the provision of labour relations services.
• Responsible for the management of the Institute’s Performance Management System.
• Oversee the design and establishment of organizational structure and staffing to accomplish the Institute’s goals.
• Oversee the administration of payroll, employee remuneration and benefits (13th cheque and employee incentives.
• Lead and coordinate negotiations and collective bargaining with organized labour (unions).
• Responsible for the coordination of employee assistance and wellness in the workplace.
• Responsible and accountable for the HR Value Proposition, e. g organisational design, manpower planning, recruitment & placement, succession and retention etc.
• Coordinate approval of the desired culture, assess and assist the organisation to achieve the desired culture.
• Organisation design and change management
(e) Facilities Management
• Oversee property services, fleet management, and physical security services.
• Oversee the provision of office maintenance and general administrative support services.
• Oversee fleet and office accommodation requirements of NEMISA.
• Source and monitor the provision of security management services and tools.
• Determine the strategic direction and work priorities (in conjunction with line management) for the continuous improvement of Health and Safety Environment systems.
• Oversee compliance with health and safety regulations at NEMISA.
• Ensure coordination and implementation of occupational health and safety programmes in the workplace.
• Oversee the implementation of energy-saving practices and management of consistent power supply.
• Implementing recycling and other environmental care practices.
• Develop and implement sound maintenance plans.
• Oversee the provision of cleaning services to NEMISA
(f) Marketing and Communication
• Develop and oversee the implementation of the approved Marketing and Communication Strategy and Plan
• Oversee the overall activities of the communication and marketing function.
• Oversee the development of branding material for the Institute.
• Oversee the development of publications for the Institute.
• Manage the internal communication of the Institute.
• Ensure coordination of participation of NEMISA in various platforms.
• Oversee the delivery of successful events.
• Oversee media liaison.
(g) People Management
• Manage internal staff and coordinate internal resources.
• Provide required training and development to employees to ensure optimal performance.
• Manage and maintain optimal utilisation of human resources or capacity within NEMISA.
• Manage subordinates by allocating work, assessing progress, and providing training and coaching where necessary.
• Determine staffing requirements and ensure the proper recruitment and selection of high-performing human capital.
• Ensure that training interventions are aligned with the Institute’s and employees’ needs.
• Manage the performance of subordinates and implement corrective measures where required.
• Effectively respond to employee queries.
• Provide leadership to the Corporate Services Team by keeping them informed and engaged, providing ongoing performance feedback, coaching and guidance.
• Develop and maintain a culture of high performance, professionalism and integrity to support the overall quality of service delivery.
• Engage and build inter-departmental relationships with internal stakeholders.
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Represent the Institute at external events when required.
• Develop sound strategic relationships with relevant stakeholders (e.g. Unions) to support the business unit and Institute.
(h) Stakeholder Management
• Engage and build inter-departmental relationships with internal stakeholders.
• Participate in internal and external stakeholder forums as directed.
• Represent and participate in NEMISA’s committees and/or task teams.
• Represent the Institute at external events when required.
• Develop sound strategic relationships with relevant stakeholders (e.g. Unions) to support the business unit and Institute.
(i) Reporting
• Report on the unit as required by internal and external stakeholders.
• Submit management reports to the CEO and to all stakeholders on a monthly, quarterly and annual basis or as may be required from time to time.
• Provide regular reports to the Chief Executive on the revision of targets if necessary and progress towards the achievements of targets.
• Ensure the compilation and timely submission of accurate information in accordance with prescribed standards and formats.
Education: Formal Qualifications
Education involves the acquisition of knowledge and skills through learning where subject matter is imparted systematically. Formal qualifications are obtained by studying at formal institutions e.g. universities, Technikons, colleges, etc.
Level of Education:
Masters in Public Administration or Human Resources or Marketing and related.
Job related Work Experience
Experience is obtained through opportunities for exposure and practice at work. It includes all working experience that has some bearing on the job and is not restricted to the current organisation. Supervised on-the-job training, internships and learnerships are incorporated within this category.
Minimum:
• 8-10 years of management experience in Corporate Services
• 5-7 years in senior management
• 10 -15 years of experience in the Private and Public Sector
Job related Knowledge
Job-related knowledge is typically gained through formal or informal training programs (these exclude programs through which Formal Qualifications are attained). It includes knowledge of facts, data and information and understanding the rationale behind models, theories, and principles.
• Knowledge of contracting, negotiating, and change management
• Knowledge of leadership and management principles
• Experience in managing diverse teams
• Knowledge of Human Resource practices
• Knowledge of Marketing and Communications practices
• Financial management and budgeting processes
• Knowledge of relevant legislation including labour laws, PFMA etc.
Job related skills, competencies & personality traits required.
Job-related skills are typically gained through formal or informal training programs. (This excludes programs through which Formal Qualifications are attained. Skills refer to how to do things. They are demonstrated in the application of techniques and procedure
A.BEHAVIOURAL COMPETENCIES
•Decision-making and Problem-solving
•Conflict management
•Negotiation skills
•Working under pressure
•Prioritizing
•Quality and service focus
•Integrity
•Accountability
•Efficiency
•Professionalism
•Flexibility and adaptability
•Creativity & Innovation
B.TECHNICAL COMPETENCIES
•Leadership
•Planning and organising
•Strategic management
•Business writing skills
•Time management
•Multi-Tasking skills
•Written and verbal Communication skills
Important note:
Please email through comprehensive CV and certified copies of Qualifications/Supporting documents to: executivecorporateservices@nemisa.co.za
• If you do not hear from us within one week of the closing date, please regard your application as unsuccessful.
• Preference will be given to historically disadvantaged applicants.
• Only candidates who meet the minimum requirements should apply. Correspondence will only be limited to short listed candidates.
• NEMISA reserves the right not to make an appointment.
• Closing Date: 14 January 2024 (16:00pm).
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, if this supports achievement of our Employment Equity goals.