NATIONAL DEVELOPMENT AGENCY (NDA) – ADMINISTRATIVE ASSISTANT: COMPANY SECRETARIAL

 
Competencies
 Job Knowledge
 Technical Skills
 Acceptance of responsibility
 Quality of Work
 Reliability
 Initiative
 Communication
 Interpersonal Relationships
 Flexibility
 Team Work
 Planning and Execution
 

 
MAIN AREAS OF RESPONSIBILITY
Company Secretarial/ Board & Committees Administration
 Provide a single point of contact to the NDA for Company Secretary related services.
 Prepare packs for Board meetings. Ensure that Board and Sub-committee packs are assembled and distributed within defined time frames via courier or other relevant service providers
 Provide administration support to the Company Secretary and Board members.
 Arrange and manage travel and accommodation arrangements for Board members
 Maintain hard copy and electronic filing system of all Board reports, minutes and resolutions.
 Manage Company Secretary’s diary.
 Setup and co-ordinate meetings and conferences for the Company Secretarial Unit.
Prepare monthly Board payment schedule for signature by the Company Secretariat and hand to HR within payroll time frames.
 Handle procurement processes for the Unit including sourcing required resources and obtaining approvals. Liaise with Supply Chain Officer as appropriate.
 Undertake full organisation of venues & catering for the Unit, and ensure that arrangements are made well in advance.
 
Unit Administration support
 Create, transcribe and distribute meeting documentation.
 Arrange meeting logistics including for Board members
 Render Secretarial support to Departmental meetings
 Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing for all Sub-Unit functions.
 Sign for all packages/deliveries and accept and record all incoming and outgoing information ensuring timely completion and follow-up.
 Facilitate records and document management for the unit.
 Manage team leave and attendance register.
 Coordinate Departmental Reporting E.g. Monthly and quarterly reports
 Order printing, stationery & equipment requirements e.g. recorders as appropriate prior to the meeting
 Sign for all packages/deliveries and accept and record all incoming and outgoing information ensuring timely completion and follow-up with relevant units including CEO’s Office, i.e. document management
 Coordinate Departmental Reporting E.g. Monthly and quarterly reports
 Arrange and manage travel and accommodation arrangements for the Unit.
 Follow up/ Receive invoices and facilitate for payment.
 Load procurement requisitions on the system for the Unit
 
KEY RELATIONSHIP INTERFACES
Internal Relationships - other than reporting lines (manager and subordinates). *
 All directorates and units as support function
 Board Members
 
External Relationships (With Local/Provincial structures and other key parties, specify)
 Service Providers
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Application details: Full Job profiles for these positions are available on the NDA website – www.nda.org.za. A detailed Curriculum Vitae (CV), with three references must accompany the application and a fully completed application for employment form obtainable on www.nda.org.za  must be emailed to careers@nda.org.za.
 
Correspondence will be limited to shortlisted candidates only. 
 
Preference will be given to candidates whose appointment will promote NDA Employment Equity targets.
 
NB: Use the job reference as a subject line (heading of the email application) e.g. Reference no: 2021HQECS01 for the first position. An email without the reference number as a subject/heading will be disqualified. Please ensure that the reference number is written the same way as in the advert.
 
Failure to submit a detailed CV, fully completed application form and comply with the application instructions above will result in the disqualification of your application.
 
For enquiries for the position of Executive: Corporate Services please contact Mr S Mlambo at Tel: 011 018 5632 and for Senior Manager: Human Capital Management, Executive Assistant: Office of the CEO and Administrative Assistant: Company Secretary, please contact Ms Nonhlanhla Zulu at Tel: 011 018 5523.
 
Should you not be contacted within two months of the closing date of this advert, please consider your application as unsuccessful. All candidates will be subjected to personnel suitability checks, qualification verification and competency assessment where required.
 
Closing date: 15 February 2021