Picture
 
​MEDIA, INFORMATION & COMMUNICATION TECHNOLOGIES SECTOR EDUCATION & TRAINING AUTHORITY (MICTSETA)
 

​
INTERNAL / EXTERNAL ADVERTISEMENT
 
OFFICER: RISK & ETHICS
DIVISION: RISK & COMPLIANCE
REFERENCE NUMBER: RC: 30/2024
POSITION: PERMANENT
NUMBER OF VACANCIES AVAILABLE: 1
ALL INCLUSIVE REMUNERATION: TCTC (PER ANNUM): R575 918.00 – R803 551.00
 
MICT SETA seeks to employ a suitably qualified and competent Officer: Risk &Ethics, responsible for overseeing the development, implementation, and management of ethical practices, risk management strategies, and business continuity plans within the organisation. This role ensures statutory compliance and fosters positive stakeholder engagement to uphold the company's reputation and operational integrity. 
The role will be based at our Midrand Head office and will report to the Specialist: Risk & Compliance. 
 
MINIMUM REQUIREMENTS: 
  • Matric/Grade 12 plus Bachelor’s degree in Business Administration, Risk Management, Ethics, Law, Internal Audit or a related field. 
  • Certification as an Ethics Officer. 
  • At least 2-3 years of experience in risk management, ethics, business continuity planning, compliance, or a related field. 
  • Experience in implementing ethical guidelines and compliance programs within an organisation.
  • Flexibility in working hours will be required to meet demands of the role. 
  • May be required to work overtime. 
  • May be required to travel when required. 
  • Valid driver’s license. 
 
ROLES AND RESPONSIBILITIES 
Ethic Management 
  • Develop, revise as necessary and monitor the implementation of the Ethics Program. 
  • Shaping an ethical culture approaches and practices with the MICT SETA by developing and supporting consistent ethical approaches and practices. 
  • Working with and advising business units to ensure that MICT SETA is conducted in alignment with the Code of Ethics. 
  • Contribute to the review of the MICT SETA governance documents for incorporation of ethical standards. 
  • Facilitate the addressing of queries and complaints relating to unethical conduct in the workplace and make recommendations to the HR Department / Management. 
  • In collaboration with the Legal and Compliance Office, advise Management on ethics-related legal matters. 
  • Administer, through the relevant SCM processes, the appointment of a service provider to host and manage the ethics hotline. 
  • Provide advice to MICT SETA employees on probable conflicts of interest and other ethical dilemmas. 
  • Review employment contracts to confirm that they are aligned with ethical standards. 
  • Facilitate ethical measures during recruitment processes to ensure the appointment of ethical employees. 
  • Take part in the relevant human resources processes as and when required to provide ethics expertise, e.g., performance reviews, grievances, disciplinary actions, etc. 
  • Facilitate the ethics risk assessments at least annually and ensure the review of such risks at least quarterly. 
  • Develop and maintain confidential procedures for handling and processing complaints and allegations. 
  • Educate the Divisions / Business Units in corporate governance and ethics-related issues and raise awareness levels across the business. 
  • Analyse new developments, develop implementation plans & systems, monitor organisational ethics and prepare reports. 
  • Assess the levels of awareness and perceived effectiveness of ethics management interventions within MICT SETA and make recommendations. 
 
Risk Management 
  • Identify ethical risks and opportunities to establish and maintain the MICT SETA ethical culture. 
  • Support the review of appropriate risk management policies and ensure that they are updated, maintained and implemented. 
  • Provide support towards the audits conducted on the risk management process. 
  • Facilitate the quarterly review of risk registers. 
  • Capture risk information during risk assessment and re-profiling sessions. 
  • Collate the POEs for the evaluation of control effectiveness for MICT SETA risks. 
  • Facilitate Management’s update of Key Risk Indicators on a quarterly basis. 
  • Support the annual review of the Risk Management and Fraud Prevention Plans. 
  • Monitor the implementation of the Risk Management and Fraud Prevention Plans. 
  • Assist with the facilitation of the incident management process and make recommendations for improvement. 
  • Support the review and monitoring of the MICT SETA library of risks at least bi-annually. 
  • Assist with the review of risk management templates as and when required. 
  • Assist with the review of the MICT SETA Key Risk Management Success Factors (KRMSF). 
  • Assist with facilitating the review of the Terms of Reference for the Risk Management Committee. 
  • Provide support on risk management reporting to governance structures. 
 
Business Continuity Management 
  • Assist with the update of progress reports on the implementation of the Business Continuity Plan. 
  • Document action plans to address the gaps/findings raised by Internal Audit and / or BCP testing processes. 
  • Assist with implementing the activities of the BCP. 
  • Assist with facilitating the testing of the Business Continuity Plan, where required. 
  • Provide support on the reporting of business continuity planning processes. 
  • Actively participate in the BCP training interventions as and when the need arises. 
 
Statutory Compliance Report 
  • Confirm the accuracy of the dates captured on the compliance calendar. 
  • Verify the POEs submitted by Management to confirm adherence to submission requirements. 
  • Review the quarterly statutory compliance reports. 
  • Contribute towards the review and update of the MICT SETA Regulatory Universe. 
 
Stakeholder Management and Relations 
  • Assist with the facilitation or procurement of ethics and risk training interventions.
  • Promote an ethics culture within the organisation through workshops and awareness sessions. 
  • Promptly and attentively respond to customer requests and queries within established parameters and timeframes. 
  • Providing guidance on conflicts of interest and other ethical dilemmas to individuals and teams within an organisation. 
  • Conduct induction and training workshops as and when needed. 
  • Liaise with internal and external stakeholders. 
  • Integrate the MICT SETA’s ethics message throughout the organisation. 
  • Provide oversight of ethics programme and communication. 
  • Contribute and participate in the procurement processes initiated by the RCU. 
 
PROFESSIONAL REGISTRATION OR LICENCE REQUIREMENTS 
  • Registration as a Certified Ethics Officer with The Ethics Institute 
 
KNOWLEDGE
  • Familiarity with relevant laws and regulations affecting the industry. 
  • Understanding of risk management frameworks and methodologies. 
  • Knowledge of risk identification, assessment, and mitigation techniques. 
  • In-depth understanding of ethical theories, principles, and their application in a business context. 
  • Awareness of compliance frameworks and standards relevant to the organisation and industry. 
  • Knowledge of best practices for developing and maintaining an ethical culture within an organisation. 
 
VALUES
  • Customer Centricity 
  • Ethical
  • Innovative
  • Committed
  • Meritocracy
  • Collaboration
  • Responsiveness
 
BEHAVIOURAL COMPETENCIES 
  • Organisational and planning 
  • Decision Making and Problem Solving 
  • Analytical
  • Resilience
  • Emotional Intelligence 
  • Interpersonal relations 
  • Team Leadership 
  • Confidentiality
  • Attention to detail and accuracy 
  • Persuasive, dynamic and Influential Integrity 
  • Decision making and problem solving 
  • Networking
 
FUNCTIONAL COMPETENCIES 
  • Strategic Capability and leadership skills 
  • Internal Auditing 
  • Risk Management 
  • Corporate Governance Strategic Management 
  • People Management 
  • Change Management 
  • Financial Management 
  • Project Management 
  • Communication
  • Presentation
  • Report Writing 
  • Stakeholder Relationship & Engagement 
  • Risk Management 
  • Monitoring and Evaluation 
  • Conflict Management 
 
 
Application:
Please click the link to apply https://forms.office.com/r/3pbGds4Bt3 by no later than 24 October 2024. 
 
Queries may be directed to 011-207-2649. 
 
Should candidates not hear from us within 30 days after the closing date of applications, they should consider their applications as unsuccessful. Please note that this is an open position.
 
White, Indian, Coloured and people with disabilities are highly encouraged to apply for this position in-line with the MICT SETA Employment Equity Targets. 
 
POPIA DISCLAIMER- By applying for MICT SETA’s vacancy, you hereby expressly give MICT SETA consent to process your personal information in accordance with the relevant provisions of the Protection of Personal Information Act 4 of 2013 (“POPIA”). 
Further, the MICT SETA shall retain personal information as per the regulations set out by the National Archives and Records Service of South African Act (NARSSA), Act. 43 of 1996, as amended. 
 
Please refer to the MICT SETA POPIA Disclaimer for further information (https://www.mict.org.za/popia-disclaimer/)








​
INTERNAL / EXTERNAL ADVERTISEMENT
 
MANAGER: FINANCE AND DISCRETIONARY GRANTS
DIVISION: FINANCE
REFERENCE NUMBER: FIN: 25/2024
POSITION: PERMANENT
NUMBER OF VACANCIES AVAILABLE: 1
ALL INCLUSIVE REMUNERATION: TCTC (PER ANNUM): R987 098.00 – R1 407 322.00
 
MICT SETA seeks to employ a suitably qualified and competent Manager: Finance and Discretionary Grants , to ensure the development, enhancement, communication, reporting, and oversight of the MICT SETA’s Grants and Levies Management strategy and framework, along with associated tools and processes. 
This role aims to ensure the effective operational implementation of all relevant grant and levy processes and statutory regulations, thereby supporting the MICT SETA strategy and mitigating business risks for the organisation 
The role will be based at our Midrand Head office and will report to the Chief Financial Officer. 
 
MINIMUM REQUIREMENTS: 
  • Matric/Grade 12 plus NQF Level 7 in Finance / Accounting or equivalent. 
  • Honours Degree (NQF Level 8) would be advantageous 
  • SAIPA/SAICA/CIMA would be advantageous 
  • Completed articles would be advantageous 
  • Minimum 5 years’ in Accounting and Financial Management. 
  • Minimum of 3 – 5 years Junior management / Supervisory experience operating in Accounting/ Financial management 
  • Flexibility in working hours will be required to meet demands of the role. 
  • May be required to work overtime. 
  • May be required to travel when required. 
  • Valid driver’s license.
 
ROLES AND RESPONSIBILITIES 
Strategic Management 
  • Collaborate with the CFO to craft a comprehensive strategy and budget for the business unit, ensuring alignment with overarching organisational goals. 
  • Formulate detailed operational plans that support the execution of strategic objectives, ensuring all efforts are directed towards achieving set goals. 
  • Oversee the development and execution of operational activities, guaranteeing they align with and advance the strategic objectives. 
  • Lead the implementation of key initiatives within the unit to support the MICT SETA strategy, driving towards the successful achievement of organisational objectives. 
  • Continuously assess and evaluate the business unit’s progress against operational plans and strategic objectives, ensuring targets are met. 
  • Utilise business insights to compile comprehensive reports and metrics, facilitating informed decision-making and realignment of objectives where necessary. 
  • Regulatory and Environmental Adaptation: Stay informed about changes in legislation, regulations, and the technology landscape, adjusting strategies and operational plans proactively to maintain compliance and relevance. 
  • Work in close partnership with the CFO to ensure the smooth operation of all finance-related activities within the unit. 
  • Participate in industry forums, conferences, and workshops to gain insights and drive continuous improvement within the business unit. 
 
Grants and Levies Management 
  • Oversee the efficient and effective management of levies, mandatory, and discretionary grant functions, ensuring compliance with legislative and regulatory requirements within designated time frames. 
  • Verify the accuracy of grant packs (mandatory and discretionary) against departmental checklists and compliance standards. 
  • Examine the EFT file for discrepancies, ensuring corrective actions are implemented as necessary. 
  • Ensure SDL payment details are accurately recorded in the system for allocation and reconciliation purposes per employer. 
  • Ensure grant payment requisitions are accurately allocated to the correct contracts, with claims reconciled against contract amounts, tranches, and previous disbursements. 
  • Confirm that mandatory grants are approved by the SSP in the system, ensuring compliance with mandatory grant payment regulations. 
  • Ensure that accurate invoices and claims are captured in the payment system for precise grant disbursement. 
  • Accurately file proof of payments in the contract file for future reconciliation and reference. 
  • Reconcile discretionary grant payments per contract monthly and review the accuracy of mandatory grant disbursement lists. 
  • Request and verify monthly payroll packs from registered employers for accuracy before payment allocations. 
  • Engage with registered employers to ensure the correctness of contact and payment details for timely and accurate payments. 
  • Review and verify all new funding agreements entered into the Commitment schedule. 
  • Ensure project expenses on the Commitment schedule align with the general ledger for disbursements. 
  • File records accurately and create quarterly bank detail reports. 
  • Prepare, review, and approve mandatory grants journals in the system. 
  • Ensure accurate calculation of Mandatory Grants Liability. 
  • Ensure accurate quarterly mandatory grants payment. 
  • Prepare and review balance sheet reconciliations. 
  • Ensure correct calculation of employers' receivables. 
  • Assist with monitoring and reporting on monthly internal expenses and provide variance commentary. 
  • Prepare analysis on SDL files related to inter-SETA transfers in and out. 
  • Assist with ad hoc activities as required by the business. 
  • Conduct regular meetings with the SSP department. 
  • Continuously monitor the effectiveness and efficiency of Levies and Grants processes, implementing improvements to optimally support MICT SETA needs and requirements. 
  • Provide proactive professional support and advice on strategic projects for the organisation. 
  • Prepare management accounts and budget variance analysis. 
  • Ensure sound administration and record-keeping across all Levies & Grants processes and procedures. 
  • Effectively plan, coordinate, manage, and execute ad hoc projects. 
  • Oversee the accurate monthly levy upload process. 
 
Operational Management 
  • Direct and lead the coordination and implementation financial management and reporting systems and processes across all MICT SETA locations. 
  • Drive and ensure awareness and adherence to Financial Management and statutory reporting protocols within the MICT SETA offices. 
  • Provide input and coordinate the planning and compilation of the MICT SETA’s annual budget aligned to the tactical delivery plans to support the implementation of set objectives. 
  • Oversee and ensure the maintenance and accuracy of journal entries for the General Ledger and Trial Balance accounts for MICT SETA. 
  • Oversee and ensure the accuracy of journal entries and all General Ledger reconciliations to ensure accuracy of Trial Balance. 
  • Ensure timely submission of quarterly and annual statutory returns and resolve all MICT SETA queries in a timeous manner. 
  • Oversee and ensure the effective management of subsidiary ledgers and timely resolution of all bank transaction related enquiries. 
  • Review and ensure the accuracy, validity and completeness of creditors invoices processing and ensure that creditors are settled as per Standard Operating Procedures. 
  • Oversee and ensure the accuracy of information pertaining to mandatory grants. 
  • Oversee the petty cash process and review all petty cash disbursement vouchers, reconciliations and reimbursements. 
  • Ensure that funds are collected on time to support the cash flow objectives of the MICT SETA. 
  • Review the MIC SETA’s financial and management accounts and cost centre reports, present to the Chief Financial Officer and distribute in line with Service Level Agreement. 
  • Oversee and ensure the preparation of Annual Financial statements in accordance with the Public Finance Management Act, and Generally Recognised Accounting Practice (GRAP). 
  • Oversee and ensure the compilation of the Annual Financial Statement highlights document for publication on the MIC SETA’s platforms. 
  • Monitor the financial month-end process for effective controls and improve where required. 
  • Oversee and ensure the accurate payment of employees through collaboration with the Human Resources Unit. 
 
Risk and Compliance 
  • Ensure that the MICT SETA has an established and effective financial management system that includes: Sound legislative and operational framework (approved and implemented departmental policies and procedures, and systems). 
  • Report on the performance of financial management and accounting processes. 
  • Provide input into the business unit’s risk register in consultation with the Chief Financial Officer. 
  • Ensure the mitigation of the business unit’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks. 
  • Responsible for the coordination and maintenance of quality risk management in line with relevant requirements. 
  • Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements. 
  • Manage the internal and external audits. 
  • Oversee the maintenance and enforcement of all Financial Management and Reporting related Service Level Agreements to minimise business risk and ensure business continuity. 
  • Ensure adherence in the Financial Management and Reporting team to all relevant laws, policies and Standard Operating Procedures throughout the organisation. 
 
Stakeholder Management and Relations 
  • Build and maintain relationships with all MICT SETA officers including EXCO, the Board and Board Committees for the purposes of expectations management and knowledge sharing. 
  • Provide advocacy on matters related to management accounting activities to make informed decisions. 
  • Represent and participate in the organisation’s committees and tasks teams when required.
  • Convene and attend meetings and present findings and business cases to relevant stakeholders when required. 
  • Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders. 
  • Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement. 
 
Financial Management 
  • Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives. 
  • Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances. 
  • Ensure the deployment of proper financial controls to manage the business unit budget.
  • Report on and communicate any costs improvements and shortfalls. 
 
People Management 
  • Assist with the supervision of the team, by planning, assigning and monitoring tasks aligned to deliver on performance objectives and in response to changes in processes. 
  • Provide support in the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of supervised talent. 
  • Provide support in creating a high-performance culture and manage team performance effectively and provide input into the annual performance goals and measures into individual work plans based on agreed upon objectives. 
  • Provide support in the management of poor performance and disciplinary matters in line with the MICT SETA’s policies and procedures. 
 
PROFESSIONAL REGISTRATION OR LICENCE REQUIREMENTS 
  • SAIPA/SAICA /CIMA 
 
KNOWLEDGE
• Knowledge of Public Service Act, Public Financial Management Act. 
• Knowledge of the SETA sector and its regulatory and legislative framework. 
• Experience in managing people and projects 
• Knowledge of governance and public sector management planning and reporting requirements. 
• General Financial Management 
• Generally Recognised Accounting Practice (GRAP) 
• Income Tax Act (1962) as Amended 
 
VALUES
  • Customer Centricity 
  • Ethical
  • Innovative
  • Committed
  • Meritocracy
  • Collaboration
  • Responsiveness
 
BEHAVIOURAL COMPETENCIES 
  • Organisational and planning 
  • Decision making 
  • Problem solving and analysis 
  • Emotional Intelligence 
  • Interpersonal relations 
  • Team leadership 
  • Resilience
  • Attentive to detail and accuracy 
 
FUNCTIONAL COMPETENCIES 
  • Strategic Capability and leadership skills 
  • Stakeholder management and relations 
  • Financial Reports and Presentations 
  • Financial Management 
  • Payroll Management 
  • Project Management 
  • People Management 
  • Report/Business Writing Skills 
  • Communication (Verbal and Written) 
  • Change Management 
  • Conflict Management 
  • Risk Management 
 
 
 
Application:
Please click the link to apply https://forms.office.com/r/tWuzsFYFav by no later than 24 October 2024. 
 
Queries may be directed to 011-207-2649. 
 
Should candidates not hear from us within 30 days after the closing date of applications, they should consider their applications as unsuccessful. Please note that this is an open position. 
 
White, Indian, Coloured and people with disabilities are highly encouraged to apply for this position in-line with the MICT SETA Employment Equity Targets. 
 
POPIA DISCLAIMER- By applying for MICT SETA’s vacancy, you hereby expressly give MICT SETA consent to process your personal information in accordance with the relevant provisions of the Protection of Personal Information Act 4 of 2013 (“POPIA”). 
 
Further, the MICT SETA shall retain personal information as per the regulations set out by the National Archives and Records Service of South African Act (NARSSA), Act. 43 of 1996, as amended. 
 
Please refer to the MICT SETA POPIA Disclaimer for further information (https://www.mict.org.za/popia-disclaimer/)