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​MEDIA, INFORMATION & COMMUNICATION TECHNOLOGIES SECTOR EDUCATION & TRAINING AUTHORITY (MICTSETA)
 


​INTERNAL / EXTERNAL ADVERTISEMENT
 
ADMINISTRATOR: LEARNING PROGRAMMES
DIVISION: LEARNING PROGRAMMES
REFERENCE NUMBER: LPD: 33/2025
POSITION: 24 MONTHS FIXED TERM CONTRACT
NUMBER OF VACANCIES AVAILABLE: 2
ALL INCLUSIVE REMUNERATION: R23 653.00 PM
 
MICT SETA is seeking to employ two suitably qualified and competent Administrators: Learning Programmes. The primary purpose of these roles is to provide administrative support to the Learning Programmes unit, ensuring the effective and efficient functioning of the office. The successful candidates will also be expected to deliver superior client service and support the MICT SETA in executing its overall strategy. 
The incumbents will be based at the Head Office in Midrand and will report to the Manager: Learning Programmes. 
 
MINIMUM REQUIREMENTS: 
  • Matric/Grade 12 plus National Diploma (NQF 6) Education, Human Resources Development, HRM or equivalent 
  • 1-2 Years in Administration or another relevant field 
  • A minimum of 1 year experience in Skills development 
  • Knowledge of applicable policies and procedures 
  • Familiarity with office management procedures and basic accounting principles 
  • Knowledge of legislations governing SETAs 
 
Other Requirements: 
  • Willing and able to work in a fast-paced environment 
  • Be able to work long hours as and when required to do so 
  • May be required to travel 
  • Driver’s License and vehicle 
 
ROLES AND RESPONSIBILITIES 
Information Data Administration 
  • Consolidation of Learning programme reporting indicators. 
  • Auditing QMR Input and validation of data accuracy. 
  • Auditing data vs data captured on SETMIS Files 
  • Validates learner data Captured on QMR 
  • Generates reports on information captured and submits to Line Manager, weekly, Monthly and Quarterly. 
  • Sort file according to quarters for ease of retrieval during audit process. 
  • Checks learner and learning programme registrations to ensure that applications are in line with requirements. 
  • Liaises with Training Providers on outstanding documentation required for registration.
  • Verifies supporting documentation to ensure authenticity. 
  • Captures information on the Management Information System (MIS). 
  • Captures and files discretionary grant applications. 
  • Assists Advisor with drafting of letters of approval and records on a spreadsheet. 
 
Learning Programmes Administration 
  • Administration of disbursements of discretionary grants 
  • Maintain Reconciles registered leaners and enrolled learners for each quarter for comparison with QMR. 
  • Update the Annual Commitment Register daily after capturing of information in order to track invoices/payments. 
  • Track reported learners vs the commitment register 
  • Reconcile Quarterly report and Commitment Register. 
  • Prepare and check requisitions before submission to administrator and Manager. 
  • Verify the SLA’s validity and if the budget is available. 
 
Risk and Compliance 
  • Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. 
  • Support and provide evidence to all internal and external audit requirements. 
  • Prepare sample for audit purposes for current financial year by printing documentation off the system. 
  • Prepare samples for audit purposes for previous financial years by tracing documents on the system or physically retrieving CDs from the storeroom. 
  • Ensure that all documentation is contained in sample as per audit requirements. 
  • Follow up with stakeholders on outstanding information and submits to the line manager for verification before inclusion into samples. 
  • Implement audit findings within stipulated timeframe by ensuring that all the learners are reported and supported by evidence. 
  • Maintain quality risk management standards in line with relevant requirements. 
  • Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity. 
  • Review related Standard Operating Procedures in consultation with the Officer: Learning Programmes to ensure business optimisation. 
  • Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation. 
 
Customer Liaison and Service 
  • Handle general queries from DHET pertaining to SETMIS submission. 
  • Submit confirmation of registration to Service Providers upon request. 
  • Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required. 
  • Provide support the stakeholders on the submission of relevant documents as per the MICT SETA Standard Operating Procedures. 
  • Promptly and attentively respond to customer requests within established parameters and time frames. 
 
VALUES:
  • Customer Centricity 
  • Ethical
  • Innovative
  • Committed
  • Meritocracy
  • Collaboration
  • Responsiveness
 
BEHAVIOURAL:
  • Organisational and planning 
  • Decision making 
  • Professional
  • Problem solving and analysis 
  • Interpersonal relations 
  • Resilience
  • Attentive to detail and accuracy 
 
FUNCTIONAL:
  • Financial Administration 
  • Basic Auditing 
  • Verbal and written communication skills 
  • Client Liaison and relations 
  • Information and Data Administration 
  • Data Capturing 
  • File Management 
  • Time management 
  • Numeracy
 
 
Application:
Please click the link to apply https://forms.office.com/r/yvgaNgEHYb by no later than 30 November 2025. 
Queries may be directed to 010-055-7950. 
 
Should candidates not hear from us within 30 days after the closing date of applications, they should consider their applications unsuccessful. Please note that this is an open position. 
 
White, Indian, Coloured and people with disabilities are highly encouraged to apply for this position in-line with the MICT SETA Employment Equity Targets. 
 
POPIA DISCLAIMER- By applying for MICT SETA’s vacancy, you hereby expressly give MICT SETA consent to process your personal information in accordance with the relevant provisions of the Protection of Personal Information Act 4 of 2013 (“POPIA”). 
 
Further, the MICT SETA shall retain personal information as per the regulations set out by the National Archives and Records Service of South African Act (NARSSA), Act. 43 of 1996, as amended. 
 
Please refer to the MICT SETA POPIA Disclaimer for further information (https://www.mict.org.za/popia-disclaimer/)











​INTERNAL / EXTERNAL ADVERTISEMENT
 
ADMINISTRATOR: LEGAL
DIVISION: LEGAL & COMPLIANCE
REFERENCE NUMBER: L&C: 34/2025
POSITION: PERMANENT
NUMBER OF VACANCIES AVAILABLE: 1
ALL INCLUSIVE REMUNERATION: TCTC (PER ANNUM); R480 156.00 – R649 748.00
 
MICT SETA is seeking to appoint a suitably qualified and competent Administrator: Legal to support the effective and efficient operations of the Legal and compliance division. The successful candidate will play a key role in coordinating activities between the Legal and compliance division and various business units across MICT SETA, ensuring seamless workflows and optimal service delivery. 
The successful incumbents will be based at Midrand Head office and will report to the Manager: Legal & Compliance. 
 
MINIMUM REQUIREMENTS: 
  • Matric/Grade 12 
  • National Diploma (NQF Level 6) in Legal Studies, Paralegal Practice, Compliance Management, Public Administration, or a related field. 
  • LLB degree will be an added advantage 
  • Short Courses in Compliance or Corporate Governance will be added advantageous. 
  • Minimum three (3) years’ legal administration, office administration, or admin coordination role experience. 
  • Knowledge of relevant legislation (e.g., PFMA, POPIA, PAIA, and other related statutes). 
  • Understanding of governance frameworks and compliance monitoring. 
  • Proficiency in MS Office Suite and document management systems. 
  • Familiarity with office management procedures and basic accounting principles 
  • Intermediate Excel and PowerPoint Skill 
 
Other Requirements:
  • Flexibility in working hours will be required to meet demands of the role. 
  • May be required to work overtime. 
  • Valid driver’s License 
 
ROLES AND RESPONSIBILITIES 
 
Administrative Support 
  • Provide effective administrative support to ensure smooth running of the department. 
  • Coordinate interaction between the department and other departments, management, employees, and other relevant stakeholders. 
  • Coordinating office activities and operations to secure efficiency and compliance to MICT policies. 
  • Develop and maintain a filing system and maintain departmental records in line with approved policies and procedures. 
  • Keep all administrative records of the manager and the department in accordance with MICT policies, procedures, processes, and practice. 
  • Plan and manage the annual and other periodic programmes and logistical arrangements for all meetings and events. 
  • Keep stock of office supplies and replenish when necessary. 
  • Coordinate travel and other logistical needs for the manager. 
 
Legal Support & Administration 
  • Conduct professional legal work as directed and guided by the Manager. 
  • Maintain and update legal registers, databases, and contract repositories. 
  • Format all legal documents, including letters, reports, and committee/s submissions according to legal standards and templates. 
  • Type letters, memos, and reports to a professional standard. 
  • Assist in drafting and proofreading legal correspondence, contracts, and internal memoranda. 
  • Facilitate the review and signing of contracts, ensuring proper filing and record-keeping.
  • Track contract lifecycles, renewal dates, and expiry notifications. 
  • Support the Manager in preparing and submitting reports for management, audit, and other relevant stakeholders as and when required. 
  • Administer, coordinate, and attend to the activities related to various governance committees.
  • Maintain and distribute meeting materials in line with Standard Operating Procedures. 
 
Corporate Governance, Risk, and Compliance 
  • Maintain registers for regulatory compliance reporting. 
  • Process all documentation according to MICT policies and procedures, and document control principles. 
  • Collate documentation for compliance audits, regulatory inspections, and relevant committee meetings as and when required. 
  • Follow up that the department adheres to all organizational deadlines. 
  • Respond to Audit requests and queries and escalate relevant matters to the Manager. 
  • Provide input in the compilation of Risk Register and Reports. 
  • Maintain and update the Risk Register of the department 
 
Client Relations 
  • Establish and maintain relations with key internal and external stakeholders. 
  • Attend to customer requests within established parameters and time frames. 
  • Arrange functions on behalf of the department. 
 
Financial Administration 
  • Provide input into the budgeting and bookkeeping process of the department. 
  • Ensure Supply Chain management process is followed when making the necessary travel arrangements, including flights, accommodation, hire cars, etc. for the department. 
  • Assist in the compilation, coordination and verification of relevant invoices and supporting documents for the department for submission to Finance 
 
SYSTEM SKILLS
Title: Microsoft Office Suite
Level: Intermediate
 
COMPETENCIES 
 
VALUES 
• Customer Centricity
• Ethical
• Innovative
• Committed
• Meritocracy
• Collaboration
 
FUNCTIONAL
• Corporate Governance
• Administration and organisational skills
• Verbal and written communication
• Data collection and ordering
• Time management
• Financial Administration
• Report Writing
• Minute taking
• Diary Management
• File and information management
 
BEHAVIOURAL
• Problem analysis and problem-solving
• Ethical
• Attention to detail and accuracy.
• Adaptability
• Confidentiality
• Initiative
• Stress tolerance
• Interpersonal Relations
• Ability to work independently.
• Committed
• Team Player
 
 
Application:
Please click the link to apply ADMINISTRATOR: LEGAL – Fill out form by no later than 29 November 2025. 
Queries may be directed to 010-055-7930. 
Should candidates not hear from us 30 days after the closing date of applications, they should consider their application unsuccessful. Please note this is an open position. 
 
White, Indian, Coloured and people living with disabilities are highly encouraged to apply for this position in-line with the MICT SETA Employment Equity Targets. 
 
POPIA DISCLAIMER – By applying for MICT SETA’s vacancy, you hereby expressly give MICT SETA consent to process your personal information in accordance with the relevant provisions of the Protection of Personal Information Act 4 of 2013 (“POPIA”). 
Further, the MICT SETA shall retain personal information as per the regulations set out by the National Archives and Records Service of South African Act (NARSSA), Act. 43 of 1996, as amended. 
Please refer to the MICT SETA POPIA Disclaimer for further information (https://www.mict.org.za/popia-disclaimer/)
 
Verification and Vetting Disclaimer 
MICT SETA reserves the right to conduct comprehensive background checks, which may include verification of Matric and other qualifications, Employment history, Credit reports, Criminal records, Social media activity, References, Citizenship status, as well as Psychometric Assessments etc. Employment offers are contingent upon successful completion of these vetting procedures.