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MEDIA DEVELOPMENT AND DIVERSITY AGENCY (MDDA)
 
JOB INFORMATION
Job Title: Strategic Planning Administrator
Department: Communications
Normal Hours of work: Normal hours of work unless there are urgent matters to be attended to
Normal place of work: Parktown, Johannesburg
Job Classification: Administrative
Reporting to: Communications Manager
Job Grade:
Last Review: April 2019
 
 
PRIMARY OBJECTIVE(S) OF THE JOB
To liaise and coordinate all stakeholders at the MDDA focusing on formal relationships with MOU (memorandum of understanding). To maintain and seek new stakeholder partnerships. Assist in pursuing new relationships identified.
Assist with the Strategic and Communication Manager with the organizations strategic planning.
 
MDDA Values
 
Integrity: We are honest, transparent, reliable, fair, accountable and responsible for our actions
 
Ubuntu: We are empathetic, courteous and respectful to our staff and clients alike
 
Professionalism: We are efficient, effective, service delivery orientated, punctual, performance driven and work collectively
 
Commitment: We are passionate, go the extra mile, responsive, have a strong work ethic, are consistent and Accessible
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Developmental: We are inclusive, open and participatory
 
KEY DUTIES AND RESPONSIBILITIES
• Assist in development and implementation of the stakeholder strategy
• Assist in developing, managing and implementing of the APP
• Assist in developing and maintaining strategic planning standard operating procedure, policy and reporting guidelines.
• Assist in co-ordinating the development of departmental strategic plan, annual performance plan and operational plans with a view to an integrated approach to and linking of priorities and budgetary requirements to outputs and outcomes.
• Assist in analyzing the organizational performance and provide strategic inputs.
• Provide technical support across the departments.
• Provide regular verbal and written feedback (aligned to quarterly performance assessments) to personnel performance.
• Assist in relationship development and maintenance
• Assist in maintaining formal relationships with identified stakeholders
• Assist in coordinating all activities relating to formal agreements already concluded with stakeholders
• Be primary administrative point of contact for all stakeholders
• Assist in developing relationships with media and identify opportunities to engage them ensuring at least one stakeholder engagement in the media per quarter


Lead pursuit
• Generate leads as well as work with line manager for strategic input and direction.
• Develop approach and set up meetings with potential partners
• Assist with preliminary agreement e.g areas of participation or cooperation
• Liaise with legal department to get the formal contract and SLA’s drawn up
• Assist in reporting on the implementation of the contract
• Ensure all signed contracts and SLA’s are on file
 
Stakeholder events
• Develop a concept document for stakeholder events for organisation, supervise the event coordinating process
• Represent the MDDA at external stakeholder events
 
PLANNING AND DEVELOPMENT
 
HUMAN RELATIONS
Team-player
Good relationship with colleagues and external clients to achieve results.

CUSTOMER RELATIONS
Internal – All staff
External – Government officials, external clients, visitors, service providers/vendors
 
CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE
 
QUALIFICATIONS AND EXPERIENCE
Undergraduate degree or diploma in Public Relations, Communications or related field
3 - 5 years’ relevant working experience
Computer literacy (MS Excel, MS Access, MS Power Point and MS Word) is essential
Code B Driver’s License
 
Leadership Competencies
 
Behavioral Competencies
Relationship Building; Project Management, Analytical Thinking; Achievement Orientation; Attention to Detail; Problem Solving; Interactive Communication; Client Focus; Organizational Awareness; Teamwork
 
Technical Competencies
Information Gathering and Processing; Information Management; Records and Information Management
 
SPECIAL REQUIREMENTS
Display a positive and confident attitude and maintain good relations with management and staff, without compromising the quality of work
 
CLOSING DATE: 14 JUNE 2020