JOHANNESBURG WATER - OFFICER ACCOUNTS PAYABLES

 
KEY RESPONSIBILITIES
Ensuring on daily basis official documents is received from supply chain and controls in place. Following up with suppliers and user departments for related documents on a daily basis and matching to the existing official and authorised documents from supply chain. Check that quotations, orders, good received notes and invoices are matched accordingly. Ensure the processing of invoices to be in line with procedures outlined in the department’s SOP’s by ensuring that all invoices processed on the SAP system are valid, accurate and complete. Submit a report to the supervisor on a monthly basis on reconciling items that needs to be escalated. Perform creditor’s reconciliation to vendor line items on the SAP payments module on excel on a monthly basis. Ensure that all documents/invoice processed to the open items due are attached to the reconciliation. Compile monthly accrual schedule for all contract suppliers and additional suppliers. Submit accrual schedule together with all supporting documents to supervisor by due date on a monthly basis for approval. Hold regular workshops or meetings with user departments and problematic suppliers to resolve all queries and enforce the culture of accountability and knowledge sharing within the process. Ensure that all escalations are conducted only after exhaustively attempting to resolve the matter, and all attempts formally documented in order for management to try and resolve the matter.