JOHANNESBURG WATER - EXECUTIVE PERSONAL ASSISTANT (CHIEF OPERATIONS OFFICER’S OFFICE)

 
KEY RESPONSIBILITIES
Ensure the smooth running of the office in order for deadlines to be met. Attend to customers, councillors and visitors queries and escalate to relevant Managers where necessary. Manage the dairy of the Chief Operations Officer. Screen incoming call for the Chief Operations Officer. Receive and compile reports from Managers in the departments reporting to the Chief Operations Officer. Ensure that monthly, quarterly and yearly reports are accurate and summited on time. Capture, ensure correctness and process invoice on SAP FI system. Liaise with service providers & suppliers on quotations and invoices discrepancies. Create purchasing requisitions and GRN on the SAP FI system upon receipts of quotations and invoices. Keep petty cash spreadsheet up to date. Control stationery levels and order when necessary. Manage correspondence (emails, internal memos, general notices, reports and presentations) Arrange meetings on behalf of the Chief Operations Officer. Book parking for the Chief Operations Officer when attending meetings outside the office.