INDUSTRIAL DEVELOPMENT CORPORATION (IDC) VACANCIES

PROGRAMME COORDINATOR - NEW ELECTRIC VEHICLE
Job number IDC00319
Job Grade P-Band
Closing date 02-Aug-2024
 
Job Description

• Coordination of the predefined governance structures to ensure operational efficiency and impact.
• To assist the team through planning and coordination of information in order to optimize workflow procedures in the team.
• Responsible for providing administrative support to the team to ensure efficient running of the office.
• To be the point of reference for all queries, requests or issues and be an integral part of the unit.

 
Qualification and Experience
Qualifications: 

• Degree in Economics, Public Policy, Business, or Engineering
•  Honours degree or international qualifications will be an advantage 

Experience:

• 4 - 8 year’s experience in a similar role
• Previous work experience for government (+5 years) and private sector (+4 years)
• Demonstrable experience working with high-level officials, government employees, private sector professional and c-suite and finance professionals
• Evidence of previous coordinating roles fulfilled.
• Understanding of the JET investment and implementation plan
• Understanding of global decarbonization agenda and SA role
• Understanding of government processes and how to navigate.
• Understanding of contracting and institutional agreements.
• Previous experience working with the following government departments – Department of
• Trade, Industry and Competition, Department of Transport, National Treasury, Presidency, Depart. of Environmental Affairs.
• Exposure to a broad range of industries with incl. but not limited to automotive, energy, science and research, green hydrogen, electric vehicles etc.
• Effective, versatile, and action-oriented. 

 
Roles and Responsibilities
 
Financial / Shareholder Returns:

• Process the department’s expenditure and / or invoices.
• Keep appropriate record and regularly report on expenditures.
• Actual vs Budget monitoring and reporting

Internal / Operational Processes

• Guides and coordinates meetings and workshops with key stakeholders of the NEV council, workstreams and others (funders, international organizations, foreign offices)
• Creates and Maintains guidelines of conduct for meetings. Ensures guidelines are approved and periodically reviewed.
• Ensures effectives of councils and workstream and other meetings.
• Responsible for agendas for meetings
• Responsible for preparing meeting minutes (within 7 calendar days of meetings)
• Responsible for preparing annual meeting calendars. (1 month before the new calendar year)
• Supports the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities, reporting, consultant appointments.
• Manages records and data for the Just Energy Transition (JET) Investment Plan (IP) for  NEV & GH Implementation program
• Continually improves the process of coordination with stakeholders
• Supports Workstream lead organizations with secretariate functions
• Assist in the preparation of presentations for meetings
•  Maintain organogram of program structure
• Support the NEV and GH2 council chairperson
• Responsible for stakeholder data base
• Track action items and report of status at meetings
• Alert Programme lead of action items off-track
• Supports technical expert panels/advisory bodies with secretariat functions

 
Roles and Responsibilities (cont.)
 
Customer Focus & Stakeholder Management:

• Provide professional administrative support to the team,
• Provide an efficient customer service to both internal and external customers

Learning, Leadership & People Growth:

• Manage own development to enhance own competencies
• Participate in knowledge sharing in the team, such as ESRR trends and due diligence time requirements, lessons learnt, etc.
• Solutions Driven, Accountability and Innovativeness.

 
Job Requirements
Technical/Functional Competencies:

• MS 360 suite (MS word, MS Excel, MS PowerPoint, MS Teams)
• Data management and dashboards
• Presentation skills
• Attention to detail
• Excellent time management skills
• Ability to multi-task
• Good verbal and written communication skills

 
Behavioural Competencies: 

• Interpersonal skills
• Good ethics, integrity, and high level of professionalism
• Confidentiality because of the nature of the work
• Communication skills (both written and verbal)
• Ability to multi-task and thrive under work pressure

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RECORDS ADMINISTRATIVE OFFICER
Job number IDC00325
Job Grade A Band
Closing date 07-Aug-2024
 
Job Description
The Records Administrative Officer will support the implementation and integration of an Information Management Program by ensuring that records managements principles are adhered to throughout the record life- cycle.
The incumbent will assist the Records Management Team in improving the information management maturity levels within the Organisation and to support reliable and effective decision-making.
 
Qualification and Experience
Qualifications

• Matric
• Relevant post-matric administrative qualification (Diploma)

 
Skills and Knowledge

• Preferably 2 to 5 years relevant working experience within a records management environment
• Knowledge of SharePoint and SAP is a necessity.
• The following computer skills and knowledge of office software packages are essential: MS Word; PowerPoint; Excel; Outlook; MS Teams;
• Knowledge of an EDRM systems will be an added advantage.
• Organized and persistent, with drive and determination to achieve goals.
• Effective, versatile and action-oriented

 
Roles and Responsibilities

• Support the business in the implementation of the various information and records management disciplines (i.e. information and records classification, quality management, metadata management, records retention etc.)
• Compiling inventories of records received and maintained (in all formats – paper, electronic, graphic etc.)
• Classifies, indexes and stores all received business records according to the approved File Plan and the Records Procedure Manual
• Accurately store and maintain records in the Department's electronic records management system.
• Assist with the appraisal and disposition of records.
• Assist the Records Manager in the Retention and Disposal Schedules
• Assist in the implementation of the various file plans.
• Scans and imports physical records into the electronic records management system using correct metadata.
• Performs regular inspections of physical client correspondence records to ensure correct filling and condition of the records in line with approved procedures.
• Maintain an effective and up to date record of new client correspondence received.
• Attends to all queries and responds to requests for the retrieval of records from internal clients.
• Participation in any records management related initiatives or projects undertaken by the department.

 
Job Requirements
 
Essential Job Competencies
• Exceptional administrative, organising and planning skills.
• Ability to work independently and within a team.
• Ability to prioritise and work under pressure.
• Attention to detail.
• Strong interpersonal and communication skills.
• Sound knowledge of MS Office i.e. Word, Excel and PowerPoint
• Ensure confidentiality given the nature of the work
• Good ethics, integrity and high level of professionalism.
 
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