INDUSTRIAL DEVELOPMENT CORPORATION (IDC) VACANCIES

​HUMAN CAPITAL ADMINISTRATOR (HCBP)
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Job number IDC00513
Contract Type Fixed Term Contract (12 months)
Posting End Date 30 Mar 2025
Region Gauteng
IDC Job Grade A Band
 
Job Description
To provide efficient and effective administrative support for the implementation, management and monitoring of key projects in Human Capital and thus contribute towards the attainment of People Strategic Objectives and business goals.
Partner with Human Capital Business Partners in executing the following Strategic Administration: Project Administration.

Qualification and Experience
• 2-5 years' work experience as Human Capital Administrator or related role within a Corporate HR environment
• A National Diploma in Human Resource Management or related field is required.
• Human Resources Degree will be an advantage• Experience in Talent Acquisition administration
• Exposure to Recruitment and Selection processes
• Experience in verification checks will be an added advantage
• Exposure to engaging and managing service providers
• High attention to detail and accuracy of working
• Experience and well versed in working with MS Office in particular word and excel
• Solid administration skills
• Understands the applicable legislative requirements that will inform such processes (e.g. BCEA, FIC Directive, LRA, BCEA, EEA etc.)
• Solid engagement and communication skills.
• Able to engage with various individuals in a collaborative manner
• Candidate must have an appreciation of the role of the IDC and the need for good governance
• Well-versed with the employee life cycle
• Strong background in partnering with the diverse stakeholders
• Good understanding of HR principles and practises
• General administration support to the HCBP team, queries and filing
• Proficiency in Microsoft Word, Excel and PowerPoint
 
Roles and Responsibilities
• Planning and coordinating the Human capital project as it relates to the verification,
competence and sanctions screening of the FIC Directive 8
• Manage and engage the appointed service provider who will assist with screening requirements
• Develop and implement manual and electronic reporting to ensure tracking of requirements and record keeping
• Support with Talent Acquisition processes to ensure compliance with the regulatory and compliance requirements
• Undertake a review and checking of all appointments and identify areas of non-completion of documentation
• Collaborate with Human Capital Business Partners and Compliance teams to ensure smooth delivery of the adherence requirements
• Manage ad hoc requests
• Requesting and managing verification checks and sanction screening requirements
• Advise and record on any finding identified and keep a log of actions taken to address such.
• Preparation of Memos (promotions, appointments, FTC’s, retirement requests, change of job titles, salary adjustments etc.) as may be required
• Support broader Talent Acquisition administration requirements on a needs basis
HCBP Reporting
• Reporitng on compliance to policy and procedure requirements as it relates to the Talent Acquisition process
• Provide summary reports on adherence and completion of the administration requirements of the FIC Directive per Division and unit
• Ad hoc reporting
 
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​SECRETARY
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Job number IDC00485
Contract Type Permanent
Posting End Date 25 Mar 2025
Region Gauteng
IDC Job Grade A Band
 
Job Description
To perform a full range of legal secretarial and related duties in support of the relevant assigned cluster manager and team.
The work requires knowledge of legal secretarial office practices requiring the secretary to exercise judgment in making decisions where alternatives are determined by policies, procedure and practices.
To be the point of reference for all queries, requests or issues and be an integral part of the business unit.
 
Qualification and Experience
Qualifications:

• Matric
• Relevant Diploma

Knowledge and Experience:

• 2 to 5 years proven Secretarial and Administration experience.
• The following computer skills and knowledge of office software packages are essential: MS Word; PowerPoint; Excel; Outlook
• Knowledge of SAP will be an added advantage

 
Roles and Responsibilities
Financial / Shareholder Returns

• Process the department’s expenditure and / or invoices
• To process financial travel claims and provide support for travel related enquiries.
• To process VAT invoices for payment and follow up with financial management department on outstanding VAT invoices by email and/or telephone;
• To assist the team by ordering stationery and other office supplies;
• To monitor usage to avoid wastage that might culminate to “fruitless expenditure” in respect of the LSD; and
• To perform duties within the financial and budget guidelines, record-keeping of accounts of the LSD.

Internal / Operational Processes

• Receives and screens telephone calls and resolves basic queries;
• Schedules and arranges conferences and meetings for the members of the team (as and when requested by the manager and/or team member(s);
• Arranges travel for the members of the team (including ensuring proper scheduling of transportation arrangements and making hotel reservations);
• Maintains the team’s filing system (opening, closing and arching of files);
• Determines the need for, requisitions of stationery supplies, and/or ensures the repair and/or report of any faulty printing machines as soon as becoming aware of the fault;
• Organises diaries, appointments and arranging meetings.
• Creates, transcribes and distributes cluster and/or departmental meeting agendas, minutes and work related reports in accordance with the LSD’s style and format (as and when required); and
• Maintains and manages the LSD subscriptions with various professional bodies as may be required from time to time.
• To assist the team with the preparation of legal agreements (including preparation of amendments to legal agreements and non-disclosure agreements);
• To attend to all typing needs of the LSD in relation to any legal documentation (applicable from time to time);
• To be a general administrative support to the team (in line with the LSD’s systems and procedures), including dispatching of legal agreements to clients,
• To follow-up with clients regarding signature of legal agreements;
• To update SAP daily on the status of signature of legal agreements;
• To attend to the circulation for signature and witnessing of legal agreements on behalf of the Corporation;
• To facilitate instructions to external attorneys (for bond registrations and/or cancellations):
• To attend to photocopying, faxing, mailing, dispatch, and/or receiving of legal documents on behalf of LSD;
• To attend to the filing of originally signed legal agreements with the Corporation’s records department;
• To proofread and correct prepared materials for correct grammar, spelling, punctuation, format and syntax in respect of all legal agreements and related documents prepared at the LSD prior to sending it out;
• To compose non-standard correspondence (as and when required);
• To prepare presentations from information and guidelines provided by the cluster manager or a team member (as and when required);
• To manage and file legal master templates and legal opinions on the LSD Shared Drive; and
• To facilitate on boarding of new staff members.

Customer Focus & Stakeholder Management

• To attend to general correspondence and liaison with internal and external clients (as and when required);

Learning, Leadership & People Growth

• Manage own development to enhance own competencies
• Participate in knowledge sharing in the team

 
Job Requirements
TECHNICAL/FUNCTIONAL COMPETENCIES

• Administration and telephone skills
• Planning and organising skills
• Attention to detail
• Ability to liaise and engage with both internal and external clients
• Customer service skills
• Computer proficiency
• Minutes taking skills

BEHAVIOURAL COMPETENCIES

• Interpersonal skills
• Good ethics, integrity and high level of professionalism
• Confidentiality because of the nature of the work
• Communication skills (both written and verbal)
• Ability to multi task and thrive under work pressure

 
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