HOUSING DEVELOPMENT AGENCY (HDA) VACANCIES

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The HDA has the following Six (6) Month Temporary
 
TEMPORARY COMPLIANCE OFFICER
Location: Head Office, Johannesburg
Reporting Line: Risk Manager
Reference: HDATCO3
 
Main Purpose: Compliance officer ensures the Agency is in compliance with its regulatory and legal requirements as well as internal policies and by laws.
To identify and assess regulatory compliance risks and ensure monitoring through appropriate compliance systems and processes and further provide compliance advice throughout the Agency. Provide the reporting on the regulatory compliance risk to management. Provide and ensure compliance reporting in terms of legislation to all applicable regulatory bodies in collaboration with the business units. Promote the ethical compliance culture across the Agency.
 
Key Performance Areas:
1. Compliance Officer

• Implement a comprehensive compliance programme aligned to organisational planning process.
• Assist management in the design, development and implementation of compliance frameworks.
• Assist in the design, development and delivery of compliance awareness and training interventions.
• Develop or review, advise and create awareness of the compliance role and responsibility descriptions.
• Ensure compliance through best fit compliance practice aligned to regulatory requirements and create awareness with stakeholders to embed a compliance culture.
• Identify, assess and prioritise all the applicable regulatory requirements that the Agency is required to comply with.
• Develop and implement a compliance monitoring plan using accepted standards, methodologies and tools.
• Assist and provide input for the identification, prioritisation and management of compliance risk by developing a compliance monitoring plan.
• Present the monitoring plan to management and governance stakeholders for approval using appropriate monitoring methodologies.
• Determine the governance requirements relating to compliance reporting.
• Determine the compliance reporting requirements to stakeholders and/or supervisors in terms of regulatory organisation requirements.
• Build and maintain communication channels and liaison with stakeholders and regulators.
• Draft policies and procedures to address the management of the relationship with regulators and management.

2. Risk Management

• Perform effective risk and control assessments periodically.
• Work together with the Manager to conduct risk assessments, analyses risks and assist with the enterprise risk management function.
• To provide continuous support to Business Units on risk and internal control related matters.
• To promote and institutionalise risk awareness culture and compliance in the organisation.
• Develop and track the fraud recommendation action plan to mitigate identified fraud risks of the HDA.

3. Governance

• Develop, review, coordinate and facilitate approval protocol and implement policies and procedures within area of responsibility.
• Monitor and report on compliance with contract SLA’s.
• Work with Audit Manager to drive initiatives aimed at eliminating waste, improve productivity and reduce operating costs within the area of responsibility.
• Comply with all legislative requirements, PFMA, Treasury Regulations, BAS, DORA.
• Ensure sound administrative and governance services.
• Assist with training and awareness to improve the organisation compliance culture.

4. Reporting

• Assist with the preparation of the quarterly audit & risk reports for presentation and adoption by the EXCO, Audit and Risk Committee and Board.
• Assist with the reporting of internal audit, risk and compliance reports.
• Report on progress towards implementation of annual compliance plan.

5. Qualifications and Experience

• Degree or NQF 7 qualification in Law/Internal Audit/BCom/Risk Management/related qualification
• A minimum of 3-5 years’ experience in Compliance.
• Certification in Compliance will be added as advantage.
• Experience in a PFMA Public Entities will be added advantage.
• Valid membership with Compliance Institute is an added advantage.

 
Remuneration Scale: R37 775 per month (all-inclusive package)
 
Closing date for applications is 22 July 2024.
 
To submit your application, please send an email to : HDARecruitCEO@thehda.co.za
 
When submitting your application for a position, please adhere to the following:
1. CVs received after the closing date will NOT be considered.
2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copies of identity document must be provided.
6. Two contactable references must be provided.
 
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
 
Conditions of service: The HDA is an equal opportunity employer, Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females, The HDA reserves the right not to make an appointment.
We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
 
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

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The HDA has the following Six months temporary contract:
 
TEMPORARY SCM SPECIALIST X2
Location: Head Office, Johannesburg
Reporting Line: Manager: Supply Chain
Reference: HDA HDASCM03
Main Purpose: To manage and implement effective SCM policies and practices within the HDA.
 
Key Performance Areas:
1. Tender Process Management:
Bid Specification and Calls for Proposals
• Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders.
• Provide advice in the development of Specification/Terms of Reference etc. to ensure that SCM policies are complied with.
• Take minutes of the bid specification committee if required.
Tender Documentation Preparation and Advertising
• Establish industry based tender compliance requirements (e.g. CIDB, NHBRC) through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
• Distribute the draft tender advert template to facilitate the line manager approving a tender advert.
• Place advert in appropriate media for the required time period.
• Tender/Proposal Receipt
• Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.
• Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.
• Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee.
• Bid Evaluation Committee
• Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials.
• Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion.
• Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting.
• Apply the Specific Goals and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders.
• Prepare the packs for the Bid Adjudication Committee.
2. Bid Adjudication Management:
• Manage the approval, signature and storage of BAC minutes and reports.
3. Bidder Communication
• Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy.
• Refer any queries from bidders related to tender/proposal outcomes to SCM and Contracts Manager
4. Contract Management System
• Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy.
• Manage the loading of contracts onto the contract management system.
• Maintain the contract register for tenders through updating the register with all contract changes monthly.
5. Supplier/Service Provider Management
• Address any supplier database errors with the Procurement Administrator
• Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet.
• Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually.
6. Vendor System Management
• Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements.
• Manage the issuing purchase orders for loaded and approved vendors to ensure they are compliant with the SCM requirements.
• Approve purchase orders for procurement between R30 000 and R100 000 in line with the delegated authority level and SCM policy requirements.
• Manage the annual vendor details validation and updating process through checking the accuracy of information captured.
7. Reporting and Administration:
• Draft reports as required including:

• BEE and SMME reports
• Contract register reports.

• Undertake all required administration as necessary.
 
Qualifications & Experience
• Relevant degree or equivalent in SCM or similar
• Public sector procurement experience is essential.
• Computer literate
• Minimum 5 years public procurement experience
 
 
Remuneration Scale: R43 433,33 per month (all-inclusive package) per month (all inclusive package)
 
Closing date for applications is 16 July 2024.
 
To submit your application, please send an email HDARecruitSCM@thehda.co.za
 
When submitting your application for a position, please adhere to the following:
1. CVs received after the closing date will NOT be considered.
2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copies of identity document must be provided.
6. Two contactable references.
 
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
 
Conditions of service: ● The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females ● The HDA reserves the right not to make an appointment.
We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
 
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.