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HOUSING DEVELOPMENT AGENCY (HDA) VACANCIES
HOUSING DEVELOPMENT AGENCY (HDA)
The Housing Development Agency (HDA) is a national public sector development agency that acquires and prepares land as well as develop the land and project manage the development of housing and human settlements. We carry out our activities in partnership with a range of stakeholders including national, provincial and local government and municipalities, as well as with communities, developers, financiers and other affected parties. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements.
For more information about the HDA, please visit our website: www.thehda.co.za.
The HDA has the following fixed-term contract position:
OFFICE MANAGER
Location: Head Office - Johannesburg
Reporting Line: Chief Executive Officer
Ref: JHB001068
Main Purpose of Job: To manage and coordinate the efficient operations of the CEO’s Office and support the coordination of all required administrative processes and procedures within the office of the CEO.
Key Responsibility Areas:
Operational and Administration Management
⦁ Establish and maintain all administrative processes and systems in the Office of the CEO
⦁ Establish and maintain systems and processes for the tracking, monitoring and evaluation of the implementation of all documents and Administration in the relevant department/s
⦁ Undertake the quarterly collation of directorate operational reports including the analysis thereof in relation to expected outcomes and deliverables
⦁ Co-ordinate the processes of reporting across the CEO’s Office
⦁ Co-ordinate, facilitate and undertake the processes for writing, submissions, reports and presentations for the CEO’s Office
⦁ Record minutes of meetings for the CEO and ensure follow-up on decisions from meetings
⦁ Co-ordinate submission of performance contracts and assessments for direct reports
⦁ Gather information in support of the CEO when addressing internal or external stakeholders
⦁ Ensure efficient and excellent service delivery from the CEO’s Office
⦁ Ensure all documents are accounted for and retrievable when needed
⦁ Ensure confidentially is maintained at all times
⦁ Write submissions on behalf of the CEO
⦁ Create and maintain a records and document management system for the office of the CEO
⦁ Ensure the CEO’s office maintains a high level of professionalism
⦁ Uphold the HDA values in the department
⦁ Ensure the CEO’s office correspondence, diary Management and travel arrangements is managed effieciently
⦁ Implement a tracking and monitoring system
⦁ Implementation and maintenance of General office management
Document Management
⦁ Facilitate the gathering of relevant information and reports of each unit within the department
⦁ Oversee storage and maintenance of existing documents within the document management system
⦁ Monitor, update and store information and data both manually and electronically as per policy implementation
⦁ Be the document management gatekeeper for the department
⦁ Ensure accurate record keeping for the unit
Reporting
⦁ Provide regular feedback to the CEO regarding operational responsibilities
⦁ Ensure that proper record keeping (statistics) are retained and updated regularly and prepare and submit statistical or statutory reporting as appropriate
⦁ Assist with the preparation of monthly and quarterly reports (procurement/ finance/ performance on Annual Performance Plan).
⦁ Collation of reports
⦁ Development of reports as required
⦁ Development of policy and other related documents as required from time to time
Financial Management
⦁ Ensure compliance and adherence to HDA procurement and finance management processes both internally and as related to service providers
⦁ Coordinate and support the monitoring and tracking of CEO’s Office budget and prepare monthly reports indicating any variances
⦁ Maintain database of service providers, clients and other key stakeholders and track all procurement and contracts of the CEO’s Office and departments
⦁ Manage and follow up on all SCM submissions and requests
⦁ Ensure invoices are submitted on time and paid
⦁ Ensure service provider contracts are at hand
⦁ Managing the office budget and reconciling on a monthly basis
Ad Hoc Administrative Support
⦁ Any other duties which may be assigned from time to time
⦁ Follow up action list must be implemented, and reminders sent
⦁ All corporate deadlines, governance and compliance must be adhered to
⦁ Be the risk champion and assist with the mitigation of risk
⦁ Be the audit champion for the department
⦁ Project management of a specific project as an when required
⦁ Development of process flows.
⦁ Assist with ad hoc tasks and assistance with travel management
Requirements:
⦁ Grade 12
⦁ Relevant Office Administration or Business Administration qualification (diploma)
⦁ A Degree will be an advantage
⦁ 5-8 years’ related experience in a similar role
⦁ Competent and proficient in MS Office packages
⦁ Experience in Administration management
Please forward your recently updated CV (Clearly marked with the reference number of the position) in a Microsoft Word format to: recruit2@sixsense.co.za
Remuneration Scale: R453 300 – R566 616 per annum (all-inclusive package)
Should you not comply with the above requirements your application will NOT be considered.
Conditions of service:
The HDA is an equal opportunity employer ●Appointments will be made in accordance with the HDA EE policy and preference will be given to people with disability and females ●The HDA reserves the right not to make an appointment.
Closing date for applications: 30 October 2022
CVs received after the closing date will NOT be considered. Kindly take note that if you have not been contacted within fourteen (14) days of the closing date, please consider your application unsuccessful.
Enquiries: Mandy Scullard 010 007 5649 or 061 753 8745
The HDA has the following fixed-term contract position:
OFFICE MANAGER
Location: Head Office - Johannesburg
Reporting Line: Chief Executive Officer
Ref: JHB001068
Main Purpose of Job: To manage and coordinate the efficient operations of the CEO’s Office and support the coordination of all required administrative processes and procedures within the office of the CEO.
Key Responsibility Areas:
Operational and Administration Management
⦁ Establish and maintain all administrative processes and systems in the Office of the CEO
⦁ Establish and maintain systems and processes for the tracking, monitoring and evaluation of the implementation of all documents and Administration in the relevant department/s
⦁ Undertake the quarterly collation of directorate operational reports including the analysis thereof in relation to expected outcomes and deliverables
⦁ Co-ordinate the processes of reporting across the CEO’s Office
⦁ Co-ordinate, facilitate and undertake the processes for writing, submissions, reports and presentations for the CEO’s Office
⦁ Record minutes of meetings for the CEO and ensure follow-up on decisions from meetings
⦁ Co-ordinate submission of performance contracts and assessments for direct reports
⦁ Gather information in support of the CEO when addressing internal or external stakeholders
⦁ Ensure efficient and excellent service delivery from the CEO’s Office
⦁ Ensure all documents are accounted for and retrievable when needed
⦁ Ensure confidentially is maintained at all times
⦁ Write submissions on behalf of the CEO
⦁ Create and maintain a records and document management system for the office of the CEO
⦁ Ensure the CEO’s office maintains a high level of professionalism
⦁ Uphold the HDA values in the department
⦁ Ensure the CEO’s office correspondence, diary Management and travel arrangements is managed effieciently
⦁ Implement a tracking and monitoring system
⦁ Implementation and maintenance of General office management
Document Management
⦁ Facilitate the gathering of relevant information and reports of each unit within the department
⦁ Oversee storage and maintenance of existing documents within the document management system
⦁ Monitor, update and store information and data both manually and electronically as per policy implementation
⦁ Be the document management gatekeeper for the department
⦁ Ensure accurate record keeping for the unit
Reporting
⦁ Provide regular feedback to the CEO regarding operational responsibilities
⦁ Ensure that proper record keeping (statistics) are retained and updated regularly and prepare and submit statistical or statutory reporting as appropriate
⦁ Assist with the preparation of monthly and quarterly reports (procurement/ finance/ performance on Annual Performance Plan).
⦁ Collation of reports
⦁ Development of reports as required
⦁ Development of policy and other related documents as required from time to time
Financial Management
⦁ Ensure compliance and adherence to HDA procurement and finance management processes both internally and as related to service providers
⦁ Coordinate and support the monitoring and tracking of CEO’s Office budget and prepare monthly reports indicating any variances
⦁ Maintain database of service providers, clients and other key stakeholders and track all procurement and contracts of the CEO’s Office and departments
⦁ Manage and follow up on all SCM submissions and requests
⦁ Ensure invoices are submitted on time and paid
⦁ Ensure service provider contracts are at hand
⦁ Managing the office budget and reconciling on a monthly basis
Ad Hoc Administrative Support
⦁ Any other duties which may be assigned from time to time
⦁ Follow up action list must be implemented, and reminders sent
⦁ All corporate deadlines, governance and compliance must be adhered to
⦁ Be the risk champion and assist with the mitigation of risk
⦁ Be the audit champion for the department
⦁ Project management of a specific project as an when required
⦁ Development of process flows.
⦁ Assist with ad hoc tasks and assistance with travel management
Requirements:
⦁ Grade 12
⦁ Relevant Office Administration or Business Administration qualification (diploma)
⦁ A Degree will be an advantage
⦁ 5-8 years’ related experience in a similar role
⦁ Competent and proficient in MS Office packages
⦁ Experience in Administration management
Please forward your recently updated CV (Clearly marked with the reference number of the position) in a Microsoft Word format to: recruit2@sixsense.co.za
Remuneration Scale: R453 300 – R566 616 per annum (all-inclusive package)
Should you not comply with the above requirements your application will NOT be considered.
Conditions of service:
The HDA is an equal opportunity employer ●Appointments will be made in accordance with the HDA EE policy and preference will be given to people with disability and females ●The HDA reserves the right not to make an appointment.
Closing date for applications: 30 October 2022
CVs received after the closing date will NOT be considered. Kindly take note that if you have not been contacted within fourteen (14) days of the closing date, please consider your application unsuccessful.
Enquiries: Mandy Scullard 010 007 5649 or 061 753 8745
The HDA has the following fixed term contract position:
MANAGER: RECORDS & DOCUMENT MANAGEMENT
Location: Head Office - Johannesburg
Reporting Line: Head: Chief Information Officer
Ref: HDA/M: DRM 10/2022
Main Purpose: To manage, develop and implement an organisation-wide records and document management capability and system, to ensure the effective storage and retrieval of documents across the national HDA structure. To ensure that records management is included as an objective in the organisational strategy and strategic plan. To determine the status of record keeping practices, and records management within the HDA and provide information and training on best practices.
Key Performance Areas:
1. System Design Maintenance and Implementation
⦁ Conduct an audit of record keeping and records management practices against the legal requirements
⦁ Develop the classification system(s) and protocols to enable retrieval, storage and management of information
⦁ Effective and appropriate management of HDA’s records from creation through eventual disposal
⦁ Provide access to accurate records of Operational and Strategic purpose
⦁ Improve HDA efficiency and ensuring the preservation of archives
⦁ Design, maintain and implement file plan based on the functions of the organisation and its business processes
⦁ Liaise with National Archives and Records Service (NARS) and obtain approval of the file plan and ensure sign-off
⦁ Records are filed in classification systems which enables efficient retrieval
2. System Management
⦁ Ensure that the approved file plan is implemented electronically and synchronized with the paper-based system
⦁ Advising and managing the classification of documents
⦁ Facilitating the development of filing systems, and maintaining these to meet administrative, legal and financial requirements
⦁ Protect electronic records against unauthorized access and alteration
⦁ Link electronic records to the appropriate metadata that provides for their structure and context
⦁ Ensure management reports on audit trail are generated on a monthly basis on all changes made to records: audit logs are kept of the changes
⦁ Resolve EDRMS challenges and problems
3. Policy and Procedure Development
⦁ Develop and maintain a document and records management policy that aligns with the organization’s functions and environment
⦁ Based on the Policy, develop a records management procedure
⦁ Analyse the records generated during the conduct of business
⦁ Implement the necessary supportive procedures regionally to achieve the aims of the policy
⦁ Ensure a systematic disposal programme and disposal policy
⦁ Dispose of records in a compliant manner
4. Record Storage
⦁ Ensure that the storage of records conforms to the legal requirements
⦁ Ensure the effective storage and movement tracking of documents
⦁ Ensure that access controls are in place
⦁ Implement a protection and disaster recovery plan
5. Document Management Process Implementation
⦁ Develop and archive document plan (printed and electronic documents)
⦁ Identify document and content types as well as control and workflow
⦁ Analyze document usage
⦁ Plan the organization of documents
⦁ Plan how content moves between locations (physical files)
⦁ Develop an appropriate policy
⦁ Ensure effective archiving structures
⦁ Ensure that documents can be retrieved
⦁ Establish and develop a document centre
⦁ Coordinating off-site archiving and retrieval of documents, and interacting directly with off-site storage vendors
⦁ Ensure effective indexing and tracking of documents for complex business, legal and regulatory purposes
⦁ Managing policy and procedures to guide the application for use
⦁ Identifying areas of improvement with regards to systems, file plan and management
⦁ Compliance and enforcing HDA policies, code of conduct etc
⦁ Taking accountability and ensuring transparency of information
⦁ Ensure that records are only disposed of in terms of a written disposal authority issued by the National Archivist
6. Manage the Planning, Administrative and Budgetary Functions
⦁ Respond to daily on-site requests for information and assist with the retrieval of files
⦁ Coordination of information resources in accessing the HDA physical and digital files
⦁ Manage the information which is created
⦁ Where is located
⦁ Managing access
⦁ Ensuring security
⦁ Providing practical advice
⦁ Standardisation of processes/systems within the HDA
⦁ Train users to effectively use and implement the EDRMSs
⦁ Have workshops on naming conventions
⦁ Manage the circulation of files and records
⦁ Ensure that there are evaluation criteria in place to monitor compliance with sound records management practises
⦁ Manage and maintain a record and management budget
⦁ Monthly report on expenditure
Requirements:
⦁ Relevant National Diploma or Bachelor’s degree in Information Management or Records Management
⦁ 3 years’ experience as a Manager (Experience as a Records and Document Manager would be an advantage)
⦁ Extensive knowledge and experience in the records and document management field or information systems and methods.
⦁ Experience in establishing and maintaining a records management system, mechanism, and file plan
⦁ Basic understanding of Documents and Records Management (Systems, reporting, analysis and process mapping etc.)
⦁ National Archives and Records Service (NARS) qualifications would be an advantage
⦁ Knowledge of a Governmental environment will be an advantage
Please forward a relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to recruitment5@banqobi.co.za
Remuneration Scale: R807 700 – R1 050 000 per annum (all-inclusive package)
CVs received after the closing date will NOT be considered. Kindly take note that if you have not been contacted within fourteen (14) days of the closing date, please consider your application unsuccessful.
Conditions of service:
The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
Closing date for applications: 30 October 2022
For enquires please contact Ivy Skosana on 011 028 9979.
The HDA has the following fixed term contract position:
MANAGER: RECORDS & DOCUMENT MANAGEMENT
Location: Head Office - Johannesburg
Reporting Line: Head: Chief Information Officer
Ref: HDA/M: DRM 10/2022
Main Purpose: To manage, develop and implement an organisation-wide records and document management capability and system, to ensure the effective storage and retrieval of documents across the national HDA structure. To ensure that records management is included as an objective in the organisational strategy and strategic plan. To determine the status of record keeping practices, and records management within the HDA and provide information and training on best practices.
Key Performance Areas:
1. System Design Maintenance and Implementation
⦁ Conduct an audit of record keeping and records management practices against the legal requirements
⦁ Develop the classification system(s) and protocols to enable retrieval, storage and management of information
⦁ Effective and appropriate management of HDA’s records from creation through eventual disposal
⦁ Provide access to accurate records of Operational and Strategic purpose
⦁ Improve HDA efficiency and ensuring the preservation of archives
⦁ Design, maintain and implement file plan based on the functions of the organisation and its business processes
⦁ Liaise with National Archives and Records Service (NARS) and obtain approval of the file plan and ensure sign-off
⦁ Records are filed in classification systems which enables efficient retrieval
2. System Management
⦁ Ensure that the approved file plan is implemented electronically and synchronized with the paper-based system
⦁ Advising and managing the classification of documents
⦁ Facilitating the development of filing systems, and maintaining these to meet administrative, legal and financial requirements
⦁ Protect electronic records against unauthorized access and alteration
⦁ Link electronic records to the appropriate metadata that provides for their structure and context
⦁ Ensure management reports on audit trail are generated on a monthly basis on all changes made to records: audit logs are kept of the changes
⦁ Resolve EDRMS challenges and problems
3. Policy and Procedure Development
⦁ Develop and maintain a document and records management policy that aligns with the organization’s functions and environment
⦁ Based on the Policy, develop a records management procedure
⦁ Analyse the records generated during the conduct of business
⦁ Implement the necessary supportive procedures regionally to achieve the aims of the policy
⦁ Ensure a systematic disposal programme and disposal policy
⦁ Dispose of records in a compliant manner
4. Record Storage
⦁ Ensure that the storage of records conforms to the legal requirements
⦁ Ensure the effective storage and movement tracking of documents
⦁ Ensure that access controls are in place
⦁ Implement a protection and disaster recovery plan
5. Document Management Process Implementation
⦁ Develop and archive document plan (printed and electronic documents)
⦁ Identify document and content types as well as control and workflow
⦁ Analyze document usage
⦁ Plan the organization of documents
⦁ Plan how content moves between locations (physical files)
⦁ Develop an appropriate policy
⦁ Ensure effective archiving structures
⦁ Ensure that documents can be retrieved
⦁ Establish and develop a document centre
⦁ Coordinating off-site archiving and retrieval of documents, and interacting directly with off-site storage vendors
⦁ Ensure effective indexing and tracking of documents for complex business, legal and regulatory purposes
⦁ Managing policy and procedures to guide the application for use
⦁ Identifying areas of improvement with regards to systems, file plan and management
⦁ Compliance and enforcing HDA policies, code of conduct etc
⦁ Taking accountability and ensuring transparency of information
⦁ Ensure that records are only disposed of in terms of a written disposal authority issued by the National Archivist
6. Manage the Planning, Administrative and Budgetary Functions
⦁ Respond to daily on-site requests for information and assist with the retrieval of files
⦁ Coordination of information resources in accessing the HDA physical and digital files
⦁ Manage the information which is created
⦁ Where is located
⦁ Managing access
⦁ Ensuring security
⦁ Providing practical advice
⦁ Standardisation of processes/systems within the HDA
⦁ Train users to effectively use and implement the EDRMSs
⦁ Have workshops on naming conventions
⦁ Manage the circulation of files and records
⦁ Ensure that there are evaluation criteria in place to monitor compliance with sound records management practises
⦁ Manage and maintain a record and management budget
⦁ Monthly report on expenditure
Requirements:
⦁ Relevant National Diploma or Bachelor’s degree in Information Management or Records Management
⦁ 3 years’ experience as a Manager (Experience as a Records and Document Manager would be an advantage)
⦁ Extensive knowledge and experience in the records and document management field or information systems and methods.
⦁ Experience in establishing and maintaining a records management system, mechanism, and file plan
⦁ Basic understanding of Documents and Records Management (Systems, reporting, analysis and process mapping etc.)
⦁ National Archives and Records Service (NARS) qualifications would be an advantage
⦁ Knowledge of a Governmental environment will be an advantage
Please forward a relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to recruitment5@banqobi.co.za
Remuneration Scale: R807 700 – R1 050 000 per annum (all-inclusive package)
CVs received after the closing date will NOT be considered. Kindly take note that if you have not been contacted within fourteen (14) days of the closing date, please consider your application unsuccessful.
Conditions of service:
The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
Closing date for applications: 30 October 2022
For enquires please contact Ivy Skosana on 011 028 9979.
The HDA has the following fixed term contract position:
IT TECHNICIAN
Location: Head Office - Johannesburg
Reporting Line: IT Manager
Ref: HDA/IT-TEC/2022
Main Purpose: To Support and maintain the organisation’s IT systems and provide efficient desktop support services to all users. Responsible for resolving all IT-related faults efficiently, including a broad range of queries from how to set up an email account and system diagnostics, to enhancing and developing the IT provision of support services to the organisation.
Key Responsibility Areas
IT Support
⦁ Responsible for managing backups and tape rotation
⦁ Diagnose and resolve technical issues
⦁ Undertake small to medium-sized IT projects as instructed by the IT Manager
⦁ Provide desktop and server support
⦁ Support and maintain MS Server, Desktops and MS Exchange
⦁ Setting up and configuring new laptops and desktops
⦁ Install authorized software to laptops and desktops
⦁ Antivirus installation to all desktops and laptops
⦁ Fault-finding to laptops and desktops
⦁ Reporting faults and maintaining logs on servers, desktops and laptops
⦁ Completing internal user moves including phones
⦁ Ensure all logs for equipment and users are maintained
⦁ Setting up and configuring new core servers
⦁ Installing authorized software to core servers
⦁ Ensuring patches and upgrades are applied to core servers
⦁ Fault-finding to core servers
⦁ Creating purchase requisitions for IT hardware or software
⦁ Ensuring all software purchased licensing is recorded and maintained
⦁ Exchange server mailbox maintenance including archiving mailboxes
⦁ Setting up new users and disabling expired accounts in accordance with HR requirements
⦁ Providing support for MAC and PC
⦁ Resolve issues as far as possible
Network Support
⦁ Patching of network and phones
⦁ Making of network cables were necessary
⦁ Ensuring security and upgrades are applied and kept up to date on desktops and laptops
⦁ Diagnose and resolve technical issues
⦁ Implement and support virtual servers and desktops using VMware Virtual Infrastructure
⦁ Planning future improvements, suggesting IT solutions to business problems
⦁ Network maintenance
⦁ Day to Day admin and monitoring of network use
Requirements:
⦁ Relevant 3-year tertiary IT or Computer qualification
⦁ 3 years of similar experience in IT Support
⦁ MCSE or similar
⦁ Matric
Technical Competencies
⦁ IT Architecture
⦁ IT Support
⦁ IT Systems Development and Design
⦁ IT Use
Service Competencies
⦁ Customer / citizen Service and Orientation
⦁ Networking
⦁ Relationship Management
⦁ Stakeholder Engagement
⦁ Team Player
Behavioural Competencies
⦁ Drive to Deliver
⦁ Ethics and Integrity
⦁ Professionalism
Please forward a relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to: ittech@multilead.co.za
Remuneration Scale: R394 200 - R492 750 per annum (all-inclusive package)
Kindly note that should you not receive a response within 14 days please consider your application unsuccessful.
Conditions of service:
The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
Closing date for applications is 30 October 2022
For enquires please contact Carrington Dewah on 011 763 1103/4 or 073 144 9008
The HDA has the following Fixed term contract position:
HUMAN RESOURCES GENERALIST
Location: Head Office - Johannesburg
Reporting Line: Human Resources Manager
Ref: HDA HRG 2022
Main Purpose: To work in conjunction with the Human Resource Manager to ensure a comprehensive and effective HR service is delivered to the organisation. To provide advice and support on policies and procedures and ensure compliance with relevant legislation and Acts.
Key Responsibility Areas:
1. Recruitment and Selection
⦁ Support the management of a cost effective and efficient recruitment of temporary and permanent employees nationally.
⦁ Accurately create and advertise all new positions both internally and externally
⦁ Manage the complete recruitment process from initiation to selection complying with the HDA recruitment processes
⦁ Liaising with and managing recruitment service providers
⦁ Participating in interviews and managing the recruitment process and adhere and drive all recruitment processes
⦁ Support management with selection procedure
⦁ Preparation of employment contracts and engagement packs for all new staff
⦁ Manage the co-ordination of all other activities relating to new engagements e.g. Induction, Joining formalities etc.
⦁ Coordinate the assessments of the job profiles
2. Training Administration
⦁ Identify training needs for employees
⦁ Develop, implement, and update skills matrix on an annual basis
⦁ Work closely with HR Manager and line mangers in developing appropriate training courses
⦁ Ensure that training is documented, reported on, and tracked on monthly basis
⦁ Ensure that the Workplace Skills Plan and implementation plan is submitted timeously
⦁ Ensure comprehensive and accurate capturing is kept of all training conducted on a monthly basis
⦁ Following up on training with staff after course completion
⦁ Develop and prepare training reports
⦁ Develop training matrix aligned with individual development plan
3. Induction Support
⦁ Support, coordinate and implement the HDA induction programs with all new staff
⦁ Preparation of HR induction presentation
⦁ Managing the implementation of induction programmes
⦁ Ensure that all staff are inducted on HR Policies and Procedures
⦁ Ensure that all on boarding processes are completed
4. Employee Relations
⦁ Assist HR Manager in managing IR matters
⦁ Provide guidance and advise on appropriate disciplinary procedures as per HR policies
⦁ Ensure best possible relationship and compliance to best IR/LRA practices and lawfulness is maintained
⦁ Support the disciplinary enquiries
⦁ Provide counselling and coaching relating to conflict and performance issues
⦁ Promote and actively assist HR Manager with all OD, staff relations and culture development and improvement programs
⦁ Assist HR Manager to institute necessary communication structures and/or instruments to ensure effective flow of staff/HR related information to all staff
5. Performance Management
⦁ Support implementation of the organisation’s performance management programme and processes
⦁ Implement training to all staff on performance management programme and process
⦁ Monitor compliance with performance management procedures aligned to policy
⦁ Ensure that all performance appraisal forms have been correctly completed
⦁ Monitor progress of performance assessment completions by due date
⦁ Compile quarterly report on performance progress (individual performance)
⦁ Capture performance results
⦁ Compiling and submitting bi-annual reports and facilitate the completion of performance agreements within the organisation
⦁ Sending out bi-annual reports and reminders to facilitate the completion of performance agreements
6. HR Policy and Procedure Implementation
⦁ Develop, review and implement HR policy and procedures and any other practice notes
⦁ Ensure implementation of policies and procedures
⦁ Assist with training workshops on HR Policies upon implementation
⦁ Continuous support to staff and management on HR Policies
7. HR Project and Operations
⦁ Support, coordinate and manage the implementation of HR Projects
⦁ Change management
⦁ Team intervention
⦁ Staff Wellness Programmes
⦁ Job profiling and job grade intervention programmes
⦁ Training and skill audit programmes
⦁ Any other HR initiatives as and when required
⦁ Ensure that salary data is accurate when participating in salary surveys
⦁ Assist HR Manager with annual salary increase process Projects
⦁ Responsible for administration and managing of
⦁ Leave management
⦁ Staff benefits
⦁ Staff personnel files
⦁ Responsible for personnel file updates and corrective measures implemented
⦁ Support with all HR Audits
⦁ Assist Human Resources Manager with managing and co-ordination of projects such as:
⦁ Implementation of Employee Wellness project
⦁ Organisational development and design programmes (Values management, Change Manager management, team building initiative etc)
⦁ HR staff interventions
⦁ Responsible for accurate HR reporting
⦁ Support with coordination and processes with trade union and EE committees
⦁ Assist with development and monitoring of EE plan
⦁ HR Report management
⦁ Monthly accurate completion of all relevant HR Reports
⦁ Recommend improvements
Requirements
⦁ Relevant Degree in Human Resources
⦁ 5 years of proven relevant working experience within Human Resources
⦁ 3 years proven experience as an HR Generalist
⦁ Solid knowledge, interpretation and application of HR policies, practices, procedures, and statutory requirements
⦁ Knowledge of legislation (BCEA, LRA, COIDA, OSH Act, EE Act, etc.)
⦁ Strong interpersonal skills
⦁ Must be able to work on multiple projects
⦁ Planning, time management and coordination skills are required
⦁ Competent in MS Office package
Should you which to Apply for the above position please follow the instruction on the following URL link: https://affirmativeportfolios.co.za/hda/ . You will be directed to a web page where you can submit your application.
Remuneration Scale: R570 700 and R741 900 per annum (all-inclusive package)
Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
Closing date for applications is 30 October 2022
For enquires please contact Saadia Vally on 011 883 5035
The HDA has the following Fixed term contract position:
HUMAN RESOURCES GENERALIST
Location: Head Office - Johannesburg
Reporting Line: Human Resources Manager
Ref: HDA HRG 2022
Main Purpose: To work in conjunction with the Human Resource Manager to ensure a comprehensive and effective HR service is delivered to the organisation. To provide advice and support on policies and procedures and ensure compliance with relevant legislation and Acts.
Key Responsibility Areas:
1. Recruitment and Selection
⦁ Support the management of a cost effective and efficient recruitment of temporary and permanent employees nationally.
⦁ Accurately create and advertise all new positions both internally and externally
⦁ Manage the complete recruitment process from initiation to selection complying with the HDA recruitment processes
⦁ Liaising with and managing recruitment service providers
⦁ Participating in interviews and managing the recruitment process and adhere and drive all recruitment processes
⦁ Support management with selection procedure
⦁ Preparation of employment contracts and engagement packs for all new staff
⦁ Manage the co-ordination of all other activities relating to new engagements e.g. Induction, Joining formalities etc.
⦁ Coordinate the assessments of the job profiles
2. Training Administration
⦁ Identify training needs for employees
⦁ Develop, implement, and update skills matrix on an annual basis
⦁ Work closely with HR Manager and line mangers in developing appropriate training courses
⦁ Ensure that training is documented, reported on, and tracked on monthly basis
⦁ Ensure that the Workplace Skills Plan and implementation plan is submitted timeously
⦁ Ensure comprehensive and accurate capturing is kept of all training conducted on a monthly basis
⦁ Following up on training with staff after course completion
⦁ Develop and prepare training reports
⦁ Develop training matrix aligned with individual development plan
3. Induction Support
⦁ Support, coordinate and implement the HDA induction programs with all new staff
⦁ Preparation of HR induction presentation
⦁ Managing the implementation of induction programmes
⦁ Ensure that all staff are inducted on HR Policies and Procedures
⦁ Ensure that all on boarding processes are completed
4. Employee Relations
⦁ Assist HR Manager in managing IR matters
⦁ Provide guidance and advise on appropriate disciplinary procedures as per HR policies
⦁ Ensure best possible relationship and compliance to best IR/LRA practices and lawfulness is maintained
⦁ Support the disciplinary enquiries
⦁ Provide counselling and coaching relating to conflict and performance issues
⦁ Promote and actively assist HR Manager with all OD, staff relations and culture development and improvement programs
⦁ Assist HR Manager to institute necessary communication structures and/or instruments to ensure effective flow of staff/HR related information to all staff
5. Performance Management
⦁ Support implementation of the organisation’s performance management programme and processes
⦁ Implement training to all staff on performance management programme and process
⦁ Monitor compliance with performance management procedures aligned to policy
⦁ Ensure that all performance appraisal forms have been correctly completed
⦁ Monitor progress of performance assessment completions by due date
⦁ Compile quarterly report on performance progress (individual performance)
⦁ Capture performance results
⦁ Compiling and submitting bi-annual reports and facilitate the completion of performance agreements within the organisation
⦁ Sending out bi-annual reports and reminders to facilitate the completion of performance agreements
6. HR Policy and Procedure Implementation
⦁ Develop, review and implement HR policy and procedures and any other practice notes
⦁ Ensure implementation of policies and procedures
⦁ Assist with training workshops on HR Policies upon implementation
⦁ Continuous support to staff and management on HR Policies
7. HR Project and Operations
⦁ Support, coordinate and manage the implementation of HR Projects
⦁ Change management
⦁ Team intervention
⦁ Staff Wellness Programmes
⦁ Job profiling and job grade intervention programmes
⦁ Training and skill audit programmes
⦁ Any other HR initiatives as and when required
⦁ Ensure that salary data is accurate when participating in salary surveys
⦁ Assist HR Manager with annual salary increase process Projects
⦁ Responsible for administration and managing of
⦁ Leave management
⦁ Staff benefits
⦁ Staff personnel files
⦁ Responsible for personnel file updates and corrective measures implemented
⦁ Support with all HR Audits
⦁ Assist Human Resources Manager with managing and co-ordination of projects such as:
⦁ Implementation of Employee Wellness project
⦁ Organisational development and design programmes (Values management, Change Manager management, team building initiative etc)
⦁ HR staff interventions
⦁ Responsible for accurate HR reporting
⦁ Support with coordination and processes with trade union and EE committees
⦁ Assist with development and monitoring of EE plan
⦁ HR Report management
⦁ Monthly accurate completion of all relevant HR Reports
⦁ Recommend improvements
Requirements
⦁ Relevant Degree in Human Resources
⦁ 5 years of proven relevant working experience within Human Resources
⦁ 3 years proven experience as an HR Generalist
⦁ Solid knowledge, interpretation and application of HR policies, practices, procedures, and statutory requirements
⦁ Knowledge of legislation (BCEA, LRA, COIDA, OSH Act, EE Act, etc.)
⦁ Strong interpersonal skills
⦁ Must be able to work on multiple projects
⦁ Planning, time management and coordination skills are required
⦁ Competent in MS Office package
Should you which to Apply for the above position please follow the instruction on the following URL link: https://affirmativeportfolios.co.za/hda/ . You will be directed to a web page where you can submit your application.
Remuneration Scale: R570 700 and R741 900 per annum (all-inclusive package)
Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
Closing date for applications is 30 October 2022
For enquires please contact Saadia Vally on 011 883 5035
The HDA has the following Five-year fixed term contract position:
HEAD: CORPORATE SUPPORT
Reporting Line: Chief Executive Officer
Location: HDA Head Office (Johannesburg)
Ref: HDA HCS 2022
Main Purpose: To oversee, direct and provide strategic leadership, advisory and support services in the delivery of strategic Human Resources Management, Corporate Legal, Facilities, Occupational Health and Safety and Corporate Travel services to the HDA.
Key Responsibility Areas:
1. Strategic Management:
⦁ Provide required and relevant information, insights and influence on the HDA strategic planning process
⦁ Participate in finalizing the strategic plan and vision
⦁ Define targets and strategies for team to implement in support of the achievement of the HDA strategic objectives
⦁ Develop unit operational plans to facilitate achievement of the organisational strategy
2. Financial Management:
⦁ Develop the budget required for the unit
⦁ Manage expenditure against budget
⦁ Manage procurement in line with the relevant policies and procedures
⦁ Address any anomalies in spend and budget
⦁ Report on financial performance of the unit
3. Legal Services Management:
⦁ Providing effective and efficient legal services to all stakeholders
⦁ Responsible for managing legal compliance
⦁ Types of Legal services include among others:
⦁ Manage and monitor legal contracts
⦁ Drafting and vetting of contracts and agreements
⦁ Development of Legislation
⦁ Management of Litigation
⦁ Provision of legal advisory services
⦁ Legal Compliance
⦁ Review of departmental policies
⦁ Manage and monitor all the organisations corporate legal matters
⦁ Develop and manage relationships with identified legal service providers
⦁ Provide legal advice to the HDA to minimise risk and ensure compliance with good practices, policy and legislation
4. Human Resource Management:
⦁ Manage the development of an HR strategy to facilitate achievement of the overall organisational strategy
⦁ Manage the development of the organisational establishment in line with resourcing requirements, budget allocations and good practices
⦁ Manage the development and implementation of remuneration policies and practices
⦁ Manage the development and implementation of staff development plans to ensure that the HDA has the required skills
⦁ Manage the recruitment and appointment of suitable and skilled staff
⦁ Manage the implementation of staff disciplinary and grievance procedures to support the creation of a healthy employment environment
⦁ Manage the implementation and administration of employee benefits
⦁ Manage the development and maintenance of HR policies and procedures
5. Facilities & OHS Management:
⦁ Ensure that the HDA facilities are well maintained and are suited to the purpose required
⦁ Manage the lease agreement with the landlord and address any concerns or anomalies
⦁ Manage the provision and maintenance of office equipment to meet the working requirements of staff
⦁ Manage the implementation of appropriate Occupational Health and Safety requirements including training of staff, reporting and implementation of corrective action
6. Travel desk management:
⦁ Develop and implement the organisations business Travel Management procedures and systems
⦁ Manage and coordinate all of HDA staff and stakeholders travel requirements aligned with approved travel polies and National treasury guidelines
⦁ Ensure business travel are managed within the constraints of the company travel budget
7. Compliance Management:
⦁ Manage implementation of work within established policies, systems, procedures, processes, and practices
⦁ Provide advice and assistance to others in order to ensure their compliance with policy and governance procedures
⦁ Identify areas of non-compliance and implement corrective action
8. People management:
⦁ Select, assign, lead and manage people
⦁ Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system
⦁ Build and manage relationships with staff members
⦁ Manage and support staff development
⦁ Develop and manage the implementation of succession plans for key individuals and critical positions
⦁ Implement the HDA HR policies and procedures as required
⦁ Manage risks and address issues as they arise
Requirements:
⦁ A Master’s degree
⦁ A degree or equivalent in Law or Human Resources
⦁ At least 10 years’ experience is required including at least 5 years senior management experience and at least 3 years as a Corporate Services Manager
⦁ Public sector experience essential
Please forward a relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to virgilene@isilumko.co.za
Remuneration Scale: R1 628 300 - R2 116 800 per annum (all-inclusive package)
Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.
Conditions of service:
The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
Closing date for applications is 30 October 2022
For enquires please contact Virgilene Moodley on 011 267 2920