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​Gauteng Provincial Legislature
 
INTERNAL/EXTERNAL ADVERTISEMENT
 
DIRECTORATE: INFORMATION AND KNOWLEDGE MANAGEMENT
 
REFERENCE: 20000076          
POSITION:  Senior Hansard Transcriber
No. of VACANIES:  X1
Level: P11
R337.128 CTC per annum
Reports to: Deputy Hansard Editor
Purpose:  To transcribe all recordings of sittings of the house, committee meetings and ad hoc meetings, assisting with the recording of meetings, coordination of transcribing functions, supervision of transcribers and general office administration
 
 
Key Performance Areas
TRANSCRIBING:
SITTINGS
  • On the day of a sitting distribute all documents pertaining to the sitting to transcribers, editor and deputy editor.
  • Ensure that all ATCs (reports, motions) to be tabled in the House are available electronically.
  • Facilitate collection of segments by transcribers from the G:/Drive.
  • Edit language to improve grammar and ensure correct spelling of words in the context of the sentence.
  • Make use of Hansard reference lists on G-drive, reference material (e.g. dictionaries) and adhere to house style as determined at Editorial meetings.
  • Ensure that documents tabled in the House are correctly included in transcript (format, numbering, etcetera).
  • Assist transcribers, where possible, with queries relating to transcripts being produced.
  • Assist deputy editor, where necessary, with checking transcripts produced by transcribers before collation of the final speeches occurs.
  • Conduct quality assurance on transcripts.
  • Monitor and manage transcribing software and equipment.
 
 
COMMITTEE TRANSCRIPTS
  • Receive transcript requisition from committee coordinator.
  • Request segments of applicable meeting from recorders and allocate segments to transcribers for transcribing.
  • Request supporting documentation, where necessary, from committee coordinator and provide supporting documentation, where possible, to transcribers.
  • Once transcripts have been completed collate document and effect corrections and edit.
  • Forward completed transcript to relevant committee coordinator via e-mail.
 
PUBLIC HEARINGS/AD HOC MEETING TRANSCRIPTS
  • Receive transcript requisition from committee coordinator/secretary.
  • Request segments of applicable meeting from recorders and allocate segments to transcribers for transcribing.
  • Request supporting documentation, where necessary, from committee coordinator/secretary.
  • Provide supporting documentation, where possible, to transcribers.
  • Once transcripts have been completed collate document and effect corrections and edit.
  • Forward completed transcript to relevant committee coordinator/secretary via e-mail.
 
RECORDINGS:
  • Avail transcribers to assist with recording when necessary.
 
STAKEHOLDER MANAGEMENT:
  • Liaise with customers on transcripts requested.
  • Amend and collate transcripts and ensure high quality delivery.
 
HUMAN RESOURCE MANAGEMENT:
  • Report to Deputy Editor and Manager on performance of transcribers.
  • Supervise and coordinate production of speeches of sittings of the House.
  • Supervise and coordinate production of committee transcripts required.
  • Report to Deputy Editor and Manager on recordings done by transcribers.
  • Train and supervise new incumbents in the processes and procedures relating to transcribing House sittings.
  • Train and supervise new incumbents in the processes and procedures relating to transcribing of committee transcripts, transcripts of public hearings and ad hoc meetings.
  • Make recommendations on training required by transcribers.
  • Manage reporting staff performance
 
Knowledge and Skills
  • Excellent language skills, with particular reference to written communication skills in English and preferably one or more of the other official languages.
  • Knowledge to use a variety of topic specific or general dictionaries and know-how when it becomes necessary to deal with technical, medical, Latin, financial, legal terminology.
  • Wide general knowledge of current, local, political and foreign affairs.
  • Proficiency in the use of Dictaphones and tape recorders.
  • Computer literate.
  • Ability to produce a carefully typed, verbatim record of speeches/committee meetings.
  • Ability to ensure record is accurate and reliable.
  • Typing speed of 90 wpm, with high level of accuracy.
  • Language appreciation and awareness of subject being discussed.
  • Ability to improve grammar and correct malapropisms.
  • Ability to apply correct punctuation in documents transcribed.
  • Ability to identify and correct indistinct phrases, words, acronyms, etcetera.
  • Ability to listen intelligently and to apply common sense about the subject matter.
  • Ability to identify phrases, proverbs, expressions used.
  • Ability to recognise subject specific topics relating to current, local, political and foreign affairs.
  • Ability to concentrate for long periods at a time.
  • Ability to work methodically.
  • Ability to prioritise in a constantly pressurised environment.
  • Ability to work without supervision.
  • Ability to supervise a team of Transcribers.
 
Qualifications/Experience:
  • Grade 12/Matric
  • One - two years’ certificate in Secretarial Training or related field
  • Minimum of  3 to 5 years' experience as an audio-typist or transcriber 
  • Minimum of 2 years supervisory experience
  • Ability to type at least 90 wpm with extremely high level of accuracy; and
  • Excellent isiXhosa-English language skills, equivalent to first language and second language levels where applicable
 



Closing date for applications:   21 March 2019

  • NB:The Gauteng Provincial Legislature is committed to the achievement and maintenance of employment equity and diversity especially in respect of race, gender and disability. People with disabilities are particularly encouraged to apply. Appointment will be made subject to completion of background/reference checks. Potential candidates for the post will be subjected to security vetting and screening by State Security Agency, and appointment to the post will be determined by positive results from such screening and vetting. The Provincial Secretary of Gauteng Legislature reserves the right to approve or decline the appointment. 
 
  • TO APPLY FOR THIS POSITION, SUBMIT YOUR CV TO  Hrrecruitment1@gpl.gov.za  WITH YOUR CERTIFIED SUPPORTING DOCUMENTS (i.e. ID, certified Copy of qualifications with at least two contactable references) 
  • ALWAYS QUOTE THE POSITION REFERENCE NUMBER ON THE SUBJECT LINE – APPLICATIONS WITHOUT A POSITION REFERENCE NUMBER WILL NOT BE CONSIDERED.

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