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GAUTENG PARTNERSHIP FUND (GPF)
 
INTERNAL/EXTERNAL VACANCY 
 
Personal/Executive Assistant to the CEO 
Reference Number: EACEO201903 
Business Unit: Office of the CEO 
 
Purpose of the job: To provide professional executive assistance to the Chief Executive Officer of the Gauteng Partnership Fund. 
 
 
Core Responsibilities: 
A. Ensure a professional image and relations with internal and external stakeholders 
 Ensure a professional image is projected to all internal and external stakeholders 
 Ensure all correspondence is professionally prepared and checked prior to submission 
 Professionally interact and communicate with all stakeholders at all levels 
 Distribute all action items appropriately 
 Ensure the office of the CEO remains effective in the absence of the CEO 
 Delegate the responsibilities of the executives as per the CEO instructions 
 
B. Provide office management services to the CEO 
 Prepare correspondence, memos, presentations and status reports for the CEO 
 Receive external and internal documentation and execute accordingly 
 Proof read all documentation prior to submission 
 Summarise reports and documentation as required 
 Prioritise work load accordingly and monitor CEO priorities 
 Collation and capturing of data as required 
 Draft responses to letters, email requests and memos on behalf of the CEO 
 Maintain a dedicated register and filing system for all correspondence within the CEO’s office 
 Manage and coordinate the CEO’s diary 
 Arrange internal and external meetings and workshops for the office of the CEO 
 Prepare and request meeting agendas for all meetings with the CEO 
 Distribute all meeting documentation timeously 
 Provide and maintain detailed, accurate minutes of meetings 
 Schedule all CEO travel arrangements 
 Schedule and coordinate the implementation of performance agreements and assessments with all incumbents to the CEO 
 Provide personal administrative support to the CEO 
 Monitor and escalate all outstanding and pending submissions and responses to the CEO 
 Manage all office supply requirements for the CEO 
 Ensure strict confidentiality of all information within the CEO’s office 
 Develop relevant systems and controls for the efficient and effective management of the office of the CEO 
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Requirements: 
 Secretarial Diploma / Degree in Business Administration will be an added advantage 
 Valid driver's license 
 Minimum of 3 years’ experience as Executive Assistant/ PA to the CEO 
 Good organizational, administration and planning skills and ability to work effectively under pressure without immediate supervision 
 
Technical
 Planning and organising
 Customer management
 Communication/Interpersonal skills
 Meeting and Minute taking skills
 Project management skills
 Computer literacy
 Assertiveness
 Ability to work without supervision
 
Leadership
 Influence and leading
 Problem solving and analysis
 Team work
 
Generic
 Decision making
 Analytical skills
 Creativity
 Self-management
 Ability to work under pressure


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Applications must be submitted to the following Human Resource Office: 
 82 Grayston Drive, 1st Floor, Sandton 2196 
 Email: careers@gpf.org.za 
 
CLOSING DATE: 28 June 2019
 
The Gauteng Partnership Fund is committed to employment equity. Preferences will be given to appointable applicants from highly disadvantaged designated groups in terms of the relevant employment equity plans and policies of the GPF. GPF reserves the right to verify all information provided and to verify credit standing. Please note that correspondence will only be entered into with shortlisted candidates. The GPF reserves the right not to make an appointment or to re-advertise.