GAUTENG DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION

 
DIRECTOR: PROVINCIAL ARCHIVES, LIBRARY AND INFORMATION SERVICES REF NO: REFS/003440 
Directorate: Provincial Archives, Library and Information Services 
This is a re-advertisement and applicants who applied before are encouraged to reapply. 
SALARY: R1 005 063 per annum (all-inclusive package) 
CENTRE: Johannesburg 
 
REQUIREMENTS: The successful candidate must have a grade 12 plus a 3-year tertiary qualification in Archival Services or Library and Information Services (NQF level 7) as recognized by SAQA. Higher Diploma in Archival Services or Library and Information Services. 5 years of experience at a middle / senior managerial level. 5-10 years of experience in Archives, Library and Information Services. A valid driver’s license. Knowledge: Comprehensive and detailed knowledge of the library, archival and records management as well as management theory and practices (inclusive of HR and Financial management). Knowledge of and experience of Library Management Systems as applied in the library environment. Knowledge of PFMA and library prescripts. Skills: Strategic thinking and leadership qualities, project management, financial management, change management, knowledge management, service delivery innovation, problem solving and analysis, people management and empowerment, client orientation and customer focus, honesty and integrity, report writing, numerical, computer literate (Microsoft Office Suite), teamwork. decision making, leadership, negotiations, planning and organizing, stakeholder management, verbal and written communication, report writing, relationship management, customer service, conflict management, training, quality oriented, decisive and confident, ability to keep abreast of market trends, strong administrative, analytical, computer literate, cultural diversity. 
 
DUTIES: Provide strategic leadership and a strategic plan for the Provincial Archives & Library and Information Service. Ensure availability of the Provincial Archives & Library and Information budget according to PFMA, Community Library and Conditional Grant projects. Monitor the administration of regional libraries. Manage Human Resources in the directorate. Maintain effective public relations and communication with various stakeholders and clients. Ensure Collection of non-public records with enduring value of provincial significance which cannot be more appropriately preserved by another institution, with due regard to the need to document aspects of the province’s experience neglected by archive repositories in the past. Initiate and co-ordinate the collection of electronic records. Develop an appraisal policy and its implementation procedure. Promote co-operation and co-ordination between institutions having custody of non-public records with enduring value. Promote an awareness of archives and records management and encourage archival and records management activities and generally promote the preservation and use of a provincial archival heritage. Develop a provincial automated archival information retrieval system. Participate in any national automated archival information retrieval system. Take such measures as are necessary to arrange, describe and retrieve records from all relevant sources. Provide information, consult, conduct research and render other services related to records. With special emphasis on activities designed to reach out to less privileged sectors of society, make known information concerning records through means such as publications, exhibitions and the lending of records. Organize training programmes in various disciplines of archives administration and records management. Approve applications for records classifications systems and disposal of records. 
 
ENQUIRIES: Ms. Vivien Khanye Tel No: 011 355 2720 
 
  
 


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DIRECTOR: STRATEGIC PLANNING AND PERFORMANCE REPORTING SERVICES REF NO: REFS/003443 
Directorate: Strategic Planning 
SALARY: R1 005 063 per annum (all-inclusive package) 
CENTRE: Johannesburg 
 
REQUIREMENTS: The successful candidate should have grade 12 plus an undergraduate qualification in Public Management, or a qualification in Monitoring and Evaluation (NQF Level 7) as recognized by SAQA. 5 years’ experience in a Strategic Management environment at a Middle Management level. Knowledge: Public Sector Strategic Planning and Performance Information Reporting processes, Corporate Performance Information Management and MPAT. A good understanding of political, administrative and governance issues in the Public Service. Ability to develop and manage effective working relationships with business units to ensure coordinated and integrated results. Understand financial regulations and PFMA. Human Resources management, Training, reporting systems, Public Sector Statutory requirements, administration procedures, procurement directives and procedures, computer operation (hardware and software). Skills: Organizing, computer literacy, problem solving, interpersonal skills, conflict management, high level report writing, project management, policy analysis and development, policy and objectives formulation, research, analytical thinking, conceptualization, facilitation, ability to relate different matters which have common denominators. 
 
DUTIES: Coordinate the drafting of the Strategic Plan, Annual Performance Plan, Operational Plan, Service Delivery Model. Champion the MPAT process for the department and support internal MPAT coordinators, manage integrated strategic planning, manage performance reporting, manage policy development, approval and review. Ensure efficient management of the Directorate, manage compilation of the quarterly non- financial narrative report for submission to the Office of the Premier and other principal offices. Manage compilation of the quarterly performance report model (QPRM) for submission to the Gauteng Provincial Treasury and National Treasury, manage compilation of the monthly Programme of Action report for submission to the office of the Premier. Consolidate the quarterly report for submission to the Audit Committee, manage compilation of the quarterly report for submission and presentation to Gauteng Provincial Legislature. Manage compilation of quarterly reports for submission to the Gauteng Planning, Monitoring and Evaluation. Manage Monitoring and Evaluation for the Department across all programmes. Manage Policy, Research and Knowledge Management for the Department. Manage compilation of PAIA/PAJA Reports for submission to Chapter 9 Institutions and the Public Service Commission. Manage compilation of the quarterly report on job creation to the Gauteng Department of Economic Development. Manage compilation of the Department’s Annual Report. Manage consolidation of the Department’s Annual Performance Plans. Manage consolidation of the Department’s Business Plans. Manage compilation of the Department’s Citizens Annual report. Manage the budget of the Directorate. Manage the risk and Audit matters of the Directorate. 
 
ENQUIRIES: Ms. Vivien Khanye Tel No: 011 355 2720 
 

 
 
DIRECTOR: IGR AND STRATEGIC PARTNERSHIP SERVICES REF NO: REFS/003446 
Directorate: IGR and Strategic Partnership 
SALARY: R1 005 063 per annum (all-inclusive package) 
CENTRE: Johannesburg 
 
REQUIREMENTS: The successful candidate should have grade 12 plus an undergraduate qualification in Public Management or Business Management (NQF Level 7) as recognized by SAQA. 5 years’ experience in a Strategic Management environment at a Middle Management level. Knowledge: Knowledge of wide range of work procedures and or/processes such Public Sector operations. Strategic Partnerships, IDP Processes, Service Delivery Models Drafting of service level Agreement (SLA) Memorandum of Understanding (MOU). SKILLS: Decision making, leadership, Negotiations, financial management, planning and organizing, people management, problem conflict management, stakeholder management, verbal and written communication, report writing, and relationship management. 
 
DUTIES: Facilitate and manage stakeholder coordination with SACR. Facilitate and build effective Strategic Partnerships. Facilitate and build effective and Intergovernmental Relationships and co-operation across all spheres of government. Compile Inter-Governmental Relations reports. Coordinate and facilitate international related matters. Provide advice on IGR and international related matters. Facilitate mainstreaming of Social Cohesion across all Departmental programmes. Facilitate effective and seamless functioning of the Department’s Corridor model of service delivery. Facilitate review of IGR, IR, Strategic Partnership, Social Cohesion, and Stakeholder Management strategies. 
 
ENQUIRIES: Ms. Vivien Khanye Tel No: 011 355 2720 
 
 
 
 
 
DIRECTOR: SUPPLY CHAIN MANAGEMENT SERVICES REF NO: REFS/003450 
Directorate: Supply Chain Management 
This is a re-advertisement and applicants who applied before are encouraged to reapply. 
SALARY: R1 005 063 per annum (all-inclusive package) 
CENTRE: Johannesburg 
 
REQUIREMENTS: The successful candidate should have a matric certificate plus an undergraduate qualification in Supply Chain Management, Public Management/Administration, or Logistics/Purchasing Management (NQF level 7) as recognized by SAQA. Minimum of 5 (five) years’ experience at middle/senior management level, three (3) years of functional experience in a Supply Chain Management unit within the public-sector environment. A valid driver’s license. Knowledge: Extensive knowledge and experience in government procurement legislation, regulations and policies, PFMA, Treasury Regulations Preferential Procurement Policy Framework Act, Broad Based Black Economic Empowerment and Strategy and the Gauteng Township Economy Revitalization Strategy. Extensive experience in all facets of Supply Chain Management (Demand, Acquisition, Logistics, Disposal Supply Chain Management Performance and Risk Management) development of polices, and strategies in market research and strategic sourcing. SKILLS: Ability to work in a diverse team, strategic thinking and leadership qualities, project management, financial management, change management, knowledge management, service delivery innovation, problem solving and analysis, people management, service delivery innovation, problem solving, people management and empowerment, client orientation and customer focus, communication, honesty and integrity, report writing, numerical, computer literate (Microsoft Office Suite, SAP & SRM preferable), teamwork, decision making, leadership, negotiations, planning and organizing, stakeholder management, verbal and written communication, report writing, relationship management, customer service, good communication, conflict management, quality orientated, decisive and confident, the ideal candidate will be able to keep abreast of market trends, with strong administrative, analytical, cultural diversity management skills ability to work under pressure and meet demanding deadlines that require interventions after hours. 
 
DUTIES: Manage an effective and efficient Supply Chain Management. Provide technical advisory services on an array of SCM related issues, exercise control over the entire Supply Chain Management Directorate (Demand, Acquisition, Assets and Contract Management functions) Liaise were necessary with the relevant stakeholders involved with the procurement activities of the department, coordinate , compile and manage the timely and correct submission of reports to internal and external stakeholders, ensure prompt submission of documents to the Chief Finance officer, Head of Department, identify and provide training to staff as required, respond to audit queries manage the implementation of risk management strategy within the directorate. Implement and maintain a system of protection of information within the directorate. Preserve the highest standards of honesty, integrity, impartiality and objectivity. Update and maintain SCM policies and procedures. Set performance standards with respect to service delivery clients and value for money per category demand purchases. Manage and enhance the performance of the SCM directorate, including implementation of recommendation from audit findings (internal and external audit findings), action plans to mitigate against identified risks. Perform other related functions as may be directed by the Chief Financial Officer. 
 
ENQUIRIES: Ms. Vivien Khanye Tel No: 011 355 2720 
 
 

 
 
DIRECTOR: MANAGEMENT ACCOUNTING SERVICES REF NO: REFS/003453 
Directorate: Management Accounting 
This is a re-advertisement and applicants who applied before are encouraged to reapply. 
SALARY: R1 005 063 per annum (all-inclusive package) 
CENTRE: Johannesburg 
 
REQUIREMENTS: The successful candidate should have a matric certificate plus an appropriate undergraduate qualification in Cost and Management Accounting or Financial Management (NQF Level 7) as recognized by SAQA. CiMA would be an advantage. At least five (5) years working experience in a Management Accounting environment in the public service. Five (5) years Middle/Senior Management experience. A valid driver’s license. Knowledge of Public Finance Management Act, National Treasury Regulations and Provincial Treasury Instructions. Sound knowledge of Budget Formulation. Revenue and Expenditure Management and Control. Cash Flow Management. Knowledge of Management Accounting, Policy development, presentation and strong analytical skills. Good communication skills (written and verbal communication). Computer literacy and proficiency in EXCEL.  
 
DUTIES: The incumbent will be responsible for management accounting with proper and timeous implementation of the budget circulars. Manage the Departmental MTREF budget process and associated Medium Term Expenditure Committee (MTEC) process. Revenue and Expenditure management and control for the entire Vote. IYM and Cash Flow reporting. Prepare the Appropriation Statement inputs into the Annual Financial Statements. Coordinate budget adjustment and MTEF input from Programmes (Sub Programmes and Corridors). Prepare and undertake regular budget bilateral meetings with all Programmes. Responsible for initial review of monthly variance reporting. Assist with compilation and distribution of monthly management accounts reports. Coordinate monthly expenditure meetings with programme managers and keeping minutes. Manage and drive audit processes with the external auditor. Develop quarterly reports for oversight committees. Management of expenditure planning and forecasting. Responsible for monthly, quarterly and annual cash flow projections for the Department. Responsible for integrity of budgeting data and reports. Oversee the capturing of budget data and maintenance of database. Ensure that reporting deadlines are observed regularly and enhance the quality of monthly reports sent to the Provincial Treasury. Establish filing systems. Staff supervision, training, and development. Establish culture of professionalism and good working ethics in the Management of the Directorate. 
 
ENQUIRIES: Ms. Vivien Khanye Tel No: 011 355 2720 
 
 
 
 
 
DIRECTOR: SECURITY AND FACILITY MANAGEMENT SERVICES REF NO: REFS/003455 
Directorate: Security and Facility Management 
SALARY: R1 005 063 per annum (all-inclusive package) 
CENTRE: Johannesburg 
 
REQUIREMENTS: The successful candidate should have a matric certificate plus an appropriate undergraduate qualification in Office Administration/Facility Management/Records Management (NQF Level 7) as recognized by SAQA. Qualification in Security Management course offered for Safety by the State Security Agency. 5-7 years’ experience in Safety and Security, Records and Facilities Management of which 5 years and upwards must have been at middle management level. Certificate in National Intelligence Security Management Course Offered by SSA. Extensive knowledge and working experience in Safety and Security environment. Knowledge and understanding of the implementation of SASREA 2 of 2010(Safety at Sports and Recreation Events Act). Records and Facilities Management. Knowledge of Physical, Personnel, Document, communication and IT Security. Knowledge and understanding of vetting process (MISS and MPSS documents), Records Management and File Plan implementation, Public Finance Management Act, Interpretation of legislation, Policy analysis, development and implementation. Knowledge and understanding of User Asset Management Plan(U-AMP), GIAMA (Government Immovable Asset Management Act, Act 19 of 2007, Knowledge management skills. Computer literacy. Conflict management skills. Decision-making skills. Problem analysis skills. Written and verbal communication skills. 
 
DUTIES: Ensure the effective and efficient operation of the unit, Manage all security awareness programme. Develop and ensure the implementation of Security Policies Standards. Manage the conducting of the Departmental Threat and Risk Assessment, Security audits and ensure that reports are compiled. Ensure proper utilization and safeguard of assets. Develop and maintain a healthy working relationship with stakeholders of other institutions both internal and external including other security and intelligence capabilities such as NIA, SAPS etc. Administer all vetting or screening of officials and companies. Assess and improve the effectiveness of security measures and procedures. Participate in the development and implementation of the Departmental Business Continuity Plan. Ensure the development and implementation of Registry and Records Management Policies and Standards, File Plan implementation. Develop the Departmental Facilities Management Maintenance Plan as informed by User-Asset Management Plan. Develop and implement a Departmental sustainable space provision plan, total Facilities Management Plan/ Strategy that involves but not limited to, sourcing model, procuring and delivery services and management performance. Create enabling environment for core to implement programme this include but not limited to the provision of office space at Corridors and Regional level. 
 
ENQUIRIES: Ms. Vivien Khanye Tel No: 011 355 2720 
 
 
 
 
 
DIRECTOR: WEST CORRIDOR REF NO: REFS/003462 
Directorate: Corridor Coordination 
SALARY: R1 005 063 per annum (all-inclusive package) 
CENTRE: West Corridor 
 
REQUIREMENTS: The successful candidate should have a matric certificate plus an undergraduate qualification in Public Management (NQF Level 7) as recognized by SAQA. At least 5 experiences in a Middle Management position in Operations Management environment in the public service Detailed understanding of Operations Management Social Cohesion and Nation Building and Inter-Governmental Relations. Knowledge: knowledge of wide range of work procedures and or/processes such Public Sector operations Strategic Partnerships, IDP Processes, Service Delivery Models Drafting of service level Agreement (SLA) memorandum of understanding (Mou). Skills: decision making, leadership, Negotiations, financial management, planning and organizing, people management, problem conflict management, stakeholder management, verbal and written communication, report writing, and relationship management. Planning, Monitoring, People Management, Project Management, Report writing, Financial Management. 
 
DUTIES: Manage the implementation of sport development and talent identification and sport and community recreation programmes, implementation of school sport., Arts and Culture programmes. Manage activities that promote social cohesion and stakeholder liaison. and technical Inter-Governmental Relations in the Corridor. Provide regular reports to line and strategic managers. Monitor heritage and museums structures. 
 
ENQUIRIES: Ms. Vivien Khanye Tel No: 011 355 2720