GAUTENG DEPARTMENT OF EDUCATION VACANCIES

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NOTE : It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts. Applications must be submitted on form Z83, obtainable from any public service department or on internet at www.dpsa.gov.za /documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled by the applicant. Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. A fully completed, initialled and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached) and a detailed CV is required. Applicants are not required to submit copies of qualifications and other relevant documents on the application but must submit the Z83 with a detailed Curriculum Vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. All candidates for MMS positions will be required to undergo competency assessment and security clearance. Short-listed candidates will be subjected to a security clearance. Department reserves the right not to make appointment(s) to the advertised post(s). Women and people with disabilities are encouraged to apply and preference will be given to the underrepresented groups as per the GDE Employment Equity Targets. Applications received after the closing date will not be considered. The specific reference number of the post must be quoted. Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful.
 
 

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OTHER POSTS
 
 
DEPUTY DIRECTOR: SECRETARIAT SUPPORT SERVICES REF NO: HO2022/10/01
Directorate: Office of the HOD
SALARY : R744 255 per annum, (all-inclusive remuneration package)
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Public Administration/Public Management or related 3-year qualification plus a minimum of 3 years relevant working experience at Junior Management / Assistant Director within the secretariat or Administrative Support Environment. Knowledge of Public Service Act, Public Service Regulations, Labour Relations Acts, Skills Development Act, Basic Conditions of Employment Act, Employment Equity Act, Public Finance Management Act, Treasury Regulations, Batho Pele Principles, White Paper of Transforming Public Services. Good verbal and written communication, Computer literacy, Change Management, Good inter-personal relations, Problem solving, Presentation, Innovation and creativity, People management, Policy development and research skills, Facilitation, Minute taking. A Valid driver’s license.
 
DUTIES : Manage the provision of executive secretariat services to senior management meetings initiated by the HoD. Ensure that various internal and external stakeholders and inform them of documentation required for the senior management meeting. Ensure that logistic are arranged for internal and external meetings e.g boardrooms, equipment, data video projects, laptops, catering. Provide inputs for the drawing up of agendas for senior management meetings and ensure the distribution of agenda. Manage the implementation of the administrative systems and procedures within the Office of the Head of the Department. Manage effective and Efficient follow up system for the implementation of recommendations and resolutions emanating from senior management meetings. Develop and maintain a decision tracking grid. Manage the development, implementation, and maintenance of the internal filling system for the unit, in terms of the departmental filling prescripts. Manage administrative support to the Head of the Department’s Office. Manage and prioritise incoming and outgoing mail, reports, and submissions for the HoD’s Office. Manage Draft communique to be distributed in the department on the HoD’s behalf. Supervision of Staff. Ensure that staff are assessed in line with the performance management policy. Identify the need for training and development of staff. Develop an operational plan for the sub-directorate and ensure that it’s aligned to business objectives, goals and approved budgets. Monitor attendance register and leave records. Ensure staff is kept abreast of all new prescripts and policies. Prepare submissions, letters and internal memorandums
 
ENQUIRIES Ms. Lerato Machaka Tel No. 011 843 6532
 
 
 
 
 
 
DEPUTY DIRECTOR: ORDER PROCESSING REF NO: HO2022/10/05
Directorate: Procurement Management
SALARY : R744 255 per annum, (all-inclusive remuneration package)
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Supply Chain Management or related 3-year qualification plus a minimum of 3 years relevant working experience at Junior Management / Assistant Director in the Supply Chain Management environment. Knowledge Procurement Policies and Procedures, National Treasury Regulations, Public Finance Management Act, 1999. Computer Literacy, Good Verbal and Written Communication Skills, Planning and Organising, Problem Solving, People Management, Report Writing Skills, Presentation and Facilitation. Valid driver’s license.
 
DUTIES : Manage the order processing function. Coordinate the compilation of procurement plans for all departmental units. Manage contract requisitions for Nutrition, Scholar Transport, Auditing, Labour Saving Devices and ensure accurate creation of purchase orders. Ensure the accurate, timeous, effective and efficient procurement of goods and services for the department. Ensure compliance with Supply Chain Management prescripts. Ensure subordinates comply with procurement policies and procedures. Manage and proactively mitigate all risks associated with non-compliance. Ensure that requisitions are captured correctly as stipulated in SLAs. Manage all risks associated with the release of a requisition. Ensure proper documenting of all requests and delegations of release. Liaise with Contract management to ensure alignment of contract requisitions. Partake in the development and maintenance of policies related to Order Processing/SCM. Ensure accurate documentation and process manuals are designed and updated for all Order processing practices. Manage Resources (Human, Capital and Physical). Develop and facilitate the operational plan. Manage and co-ordinate the sub-directorate’s projects.
 
ENQUIRIES : Ms Mbalenhle Sambo Tel No: (011) 355 1030
 
 
 
 
 
 
DEPUTY DIRECTOR: CONTRACT MANAGEMENT (COMPLIANCE AND REPORTING) REF NO: HO2022/10/06
Directorate: Procurement Management
SALARY : R744 255 per annum, (all-inclusive remuneration package)
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Supply Chain Management/Public Management or related 3-year qualification plus a minimum of 3 years relevant working experience at Junior Management /Assistant Director in the Supply Chain Management environment. Knowledge of Public Service Act and Regulations, Public Finance Management Act, Preferential Procurement Policy Framework Act and Supply Chain Management Prescripts. Computer Literacy, Good Verbal and Written Communication Skills, Planning and Organising, Problem Solving, People Management, Report Writing Skills, Presentation and Facilitation. Valid driver’s license.
 
DUTIES : Manage the implementation of SCM procedures in line with procurement policies and Service Level Agreements (SLA). Ensure that all procurement processes within the GDE are compliant to the relevant National Treasury and Provincial Treasury standards and framework. Compile implementation and monitoring plans for compliance management in SCM. Manage the coordination, review and monitoring of contract compliance. Ensure that processes and procedures are revised; and reported in order to identify hidden risks or non-conformity issues on commitments. Determine whether product/services are delivered at the right time, of the right quantity, right products, right place, right conditions, right quality and right price according to the contract. Report on poor performance or failure to deliver within contractual conditions. Collaborate with other units (e.g., Risk Management and, Internal Control) to direct complex compliance issues to appropriate existing channels for investigation and resolution Develop and oversee a system for uniform handling of non-delivery and non-compliance violations. Compile reports for senior management and external regulatory bodies on departmental commitment matters. Ensure that the Legal Services unit is consulted as needed to resolve difficult legal compliance issues. Ensure that all disputes are addressed in consultation with Legal Services. Ensure that the quality assurance programme addresses key compliance risks identified in the departmental risk assessment. Consolidate monthly SCM reports. Manage reporting in relation to the status of compliance and any issues arising as applicable. Ensure that complaints log and compliance database is maintained. Provide expert advice to the Department on contract management matters. Provide technical advisory support to the department on contract management and audit related matters. Manage the sub-directorate. Allocate tasks accordingly, provide guidance and support where necessary. Review the performance of subordinates on a regular basis and develop training and development measures to improve performance. Develop the sub-directorate’s operational plan.
 
ENQUIRIES : Ms Mbalenhle Sambo Tel No: (011) 355 1030
 
 
 
 
 
 
DEPUTY DIRECTOR: FINANCE AND ADMINISTRATION REF NO: GE2022/10/07
Sub-Directorate: Finance and Administration
SALARY : R744 255 per annum, (all-inclusive remuneration package)
CENTRE : Gauteng East District
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Accounting/Financial Administration and related qualification majoring in Accounting/Finance plus a minimum of 3 years relevant working experience at Junior Management /Assistant Director in the financial management environment. Knowledge of PFMA, Treasury Regulations, Reference Guide to New Economic Reporting Format and other relevant financial and educational related policies. Knowledge of public sector procurement and Supply Chain Management. Computer literacy in Excel, Access, Word and PowerPoint. Knowledge of BAS (Basic Account-ting System), PERSAL and SAP. Excellent written& verbal communication skills. Valid driver’s license.
 
DUTIES : Provide financial administration and procurement administration to the District Office and schools. Maintain all the accounting records of the district. Assist with clearing of accounts. Assist in the preparation and administration of district budget allocation process. Budget forecasting and reporting through Matlotlo council. Prepare weekly Cash flow inputs (funds requisitioning). Prepare monthly and quarterly reports for the district. Prepare adjustment budget inputs including virements for the district. Co-ordinate and distribute payroll control sheets. Responsible for accounts payments and revenue collection. Assist in with the audit process and clearing of all audit queries. Report in writing any unauthorized, irregular or fruitless and wasteful expenditure. Assist IDSO’s with all financial administrative aspects affecting schools. Implement and maintain asset management policies of the department. Link between district and GDF. Manage SLA with the GSSC and all other implementing agencies. Co-ordination of Risk management processes. Ensure compliance with PFMA and Treasury Regulations and Accounting principles and Departmental policies, Financial Delegations and through applicable compliance certificates.
 
ENQUIRIES : Mr. Mpho Leotlela Tel No: (011) 736 0717
 
 
 
 
 
 
CONTROL WORK INSPECTOR: BUILDING REF NO: HO2022/10/08
Directorate: Maintenance Projects/Programmes
SALARY : R477 090 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : National Diploma in Building, or N3 with passed Trade Test in Carpentry/ Bricklaying / Plumbing (building trades), or National N Diploma in Engineering (in building). Six years’ relevant experience post qualification. Computer literacy. A valid driver’s license. Knowledge of the legislative prescripts governing the Public Service. Verbal and written communication skills. Good analytical skills. Report writing skills. Good interpersonal relations. Candidates must be willing to work under pressure.
 
DUTIES : Manage credibility of technical data and information for infrastructure maintenance. Manage condition assessments. Manage the process of needs identification for infrastructure maintenance and minor building works by ensuring that customer complaints are investigated and attended to. Facilitate, co-ordinate and control the implementation of building maintenance and minor renovation projects. Ensure that relevant project documentation (bid documents, specifications, Bill of Quantities) for existing structures and minor new building works is compiled accurately. Manage the execution of projects by contractors and ensure compliance to relevant legislation and procedures. Gather and submit information in terms of the Expanded Public Works Programme (EPWP). Develop reports for outstanding and finalized projects. Supervise the performance and conduct of employees.
 
ENQUIRIES : Ms. Sissy Baduza Tel No: (011) 843 6792
 
 
 

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ASSISTANT DIRECTOR: e-LEARNING LTSM REF NO: HO2022/10/09
Directorate: e-Learning
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree qualification (NQF Level 6/7) in Information Technology/ Information Systems or three-year related qualification plus a minimum of 3 years relevant working experience in Information Technology Systems including using databases and data analysis at a supervisory level and or at a post equivalent to salary level 8/7. A very good understanding and knowledge of Curriculum and LTSM procurement processes will be a distinct advantage. Demonstrative ability to use relevant educational information systems for planning, monitoring and reporting. Above average applied knowledge of project management. Sound operational planning and management skills. Advanced computer skills in MS Office software (Access, Excel and Outlook) and other relevant software. Excellent communication (verbal and written) skills and the ability to proof-read and edit documents. Good and functional knowledge of government prescripts and procurement processes. Treasury regulations, PFMA and office administration. Ability to perform routine tasks, ability to operate computer (hardware and software) and ability to work under pressure. Interpersonal relations, problem solving and maintaining discipline, formulating and editing conflict resolution, experience in facilitating travel and accommodation arrangements. Knowledge of procurement policy and processes. Good interpersonal, planning and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy (packages such as Microsoft Excel, Power-Point, MS Word, Group Wise Internet etc.) Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed is a requirement. Valid Driver’s license.
 
DUTIES : Co-ordinate the development of the e-learning LTSM plan in line with the allocated budget. Document management. Manage all processes around the decentralized development of e-LTSM (develop Terms of Reference for the submission and evaluation of e-LTSM as well as manage submissions and the evaluation of e-LTSM and development of National Catalogues). Assist and manage all processes around the centralized development of e-LTSM (Development of project management plans and manage project implementation). Assist to undertake strategies and financial planning for e-LTSM projects and activities. Assist and manage the development and implementation of e-LTSM electronic systems. Assist and manage all data related functions of e-LTSM provisioning. Liaising with relevant stakeholders. Assist with the procurement of goods and services. Handling basic enquiries and assisting clients. Make logistical arrangements for the meetings, seminars and workshops. Assisting the office with personal tasks within agreed framework. Assist with the compilation of office budget and document management.
 
ENQUIRIES : Mr. Andrew Mentor Tel No: (011) 355 1292
 
 
 
 
 
 
ASSISTANT DIRECTOR: ACQUISITION MANAGEMENT (REQUEST FOR PROPOSALS) REF NO: HO2022/10/10
Directorate: Procurement Management
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree (NQF Level 6/7) in Supply Chain Management/ Bachelor of Commerce/Business Management/Cost Management Accounting/ Public Policy and Development or three-year related qualification plus a minimum of 3-year related Supply Chain Management experience at supervisory level and or at a post equivalent to salary level 8/7. The applicant must have basic working knowledge and understanding on acquisition/sourcing of public goods and services. A clear understanding and application of Public Finance Management Act (PFMA), Treasury Regulations, and Procurement/ Accounting systems used in the Public Service. The incumbent must be computer literate and have extensive knowledge in Microsoft Office and Excel. The work environment requires the applicant to have the ability to work under pressure, be able to resolve conflict and deliver timeously without supervision. Valid driver’s license.
 
DUTIES : Coordinate the acquisition process for goods and services in line with Departmental procurement planning. Coordinate the development of specifications and Present to Bid Committees for approvals. Coordinate the establishment and management of prequalified list for suppliers. Coordinate the administration of the procurement process. Liaise with Provincial Treasury into the logistics related to advertising. Develop Departmental SCM policies, guidelines and standards. Provide advisory service to clients on acquisition management matters in order to promote correct implementation and sound demand management practices. Supervise and develop subordinates.
 
ENQUIRIES Ms. Leonorah Mngomezulu Tel No: (011) 355 1791
 
 
 
 
 
 
ASSISTANT DIRECTOR: ACQUISITION MANAGEMENT (REQUEST FOR QUOTATIONS) REF NO: HO2022/10/11
Directorate: Procurement Management
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree qualification in the Supply Chain Management and Logistics/ Accounting/ Finance / Public Management, Policy and Development or three-year related qualification plus a minimum of 3-year related Supply Chain Management experience at supervisory level and or at a post equivalent to salary level 8/7. The applicant must have basic working knowledge and understanding on acquisition/sourcing of public goods and services. A clear understanding and application of Public Finance Management Act (PFMA), Treasury Regulations, and Procurement/ Accounting systems used in the Public Service. The incumbent must be computer literate and have extensive knowledge in Microsoft Office and Excel. The work environment requires the applicant to have the ability to work under pressure, be able to resolve conflict and deliver timeously without supervision. Valid driver’s license.
 
DUTIES : Coordinate the acquisition of goods and services in the department through quotations. Coordinate the implementation of applications associated with acquisitions processes. Ensure compliance of senior buyers / buyers to procurement policies and procedures. Process and address all escalated vendor and customer queries. Approve all purchase order. Ensure compliance to procurement policies and procedures. Ensure that goods and services meet end user requirements as per specification. Ensure savings targets are adhered to and meet provincial BBBEE target. Ensure that control mechanisms for purchase orders are in place by adhering to approved Procurement Plan. Ensure that all POs are awarded to vendors registered on Central Supply Database and suppliers are tax compliance. Ensure that requisition documents are accurate. Ensure the end user has supplied the correct and proper item specification. Ensure that forms have been approved by the unit manager Procurement RLSO1 submission signed by relevant people. Ensure that the analysis has been done for the purchasing of the goods or services to avoid unnecessary expenditure. Ensure that the list of compliant suppliers is attached. Oversee that staff are following the process requests for quotations upon adherence to requirements of the check-list. Manage and develop subordinates. Identify training needs of subordinates and ensure that they attend relevant training interventions. Mentor and motivate subordinates. Conduct performance evaluations. Compile and submit reports on work activities.
 
ENQUIRIES : Mr. Sipho Gogoba Tel No: (011) 355 1105
 
 
 
 
 
 
 
PHYSICAL RESOURCE PLANNER REF NO: ES2022/10/12
Directorate: Infrastructure Planning and Property Management
SALARY : R382 245 per annum
CENTRE : Ekurhuleni South District
 
REQUIREMENTS : An appropriate Degree (NQF Level 7) qualification in Town Planning, Architecture or Architectural Technology plus minimum of three years appropriate experience after qualifications has been obtained. Valid Drivers’ License. Computer literate. Knowledge: Understanding of the South African Schools Act of 1996, Regulations Relating to Minimum Uniform Norms and Standards for Public School Infrastructure of 2013, Spatial Planning Systems and Norms of government, Public Finance Management Act (PFMA), Treasury Regulations, including the Framework for Infrastructure Delivery and Procurement Management (FIDPM), Government Immovable Asset Management Act (GIAMA) of 2007, Occupational Health and Safety Act of 1993. Skills: Ability to implement the Provincial Infrastructure Delivery Management System, ability to manage National Education Infrastructure Management System (NEIMS) and other education infrastructure related planning data, GIS and related Facilities Management systems, ability to apply the education priorities in terms the physical resource planning framework, ability to prepare and implement risk mitigation strategies, ability to communicate and manage stakeholders.
 
DUTIES : Provide physical resources planning inputs to the Infrastructure Asset Management Plan and budget. Conduct needs assessments of schools’ infrastructure to update the NEIMS from an education perspective. Commissioning of schools relating to school furniture and equipment. Communication and consultation with schools on infrastructure matters. Establishment of stakeholder forums.
 
ENQUIRIES : Mr. Xolani Kheswa Tel No: (011) 389 6062
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: COLLECTIVE BARGAINING REF NO: HO2022/10/13
Directorate: Collective Bargaining
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree qualification (NQF Level 6/7) in Public Administration/ Labour Relations/ Industrial Psychology majoring in Labour Law or a three-year related qualification plus a minimum of three years’ experience in employment relations and collective bargaining environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Service Act, Public Service Regulations, Labour Relations Act, knowledge of PSCBC Resolutions, GPSSBC Resolutions, White Paper of Transforming Public Service, Basic Conditions of Employment Act and knowledge of Human Resource Policies. Policy Development and Research skills, Computer literacy, Problem Solving and Conflict Resolution, written and verbal communication. Valid driver’s license.
 
DUTIES : Facilitate the process of Coordinating negotiations as part of Collective Bargaining Process. Conduct research and ensure that managers are kept abreast of all new Collective Bargaining matters within the directorate as per Bargaining Chamber resolutions. Coordinate the collation of line function inputs to be incorporated in the Collective Bargaining process. Compile quarterly and annual collective bargaining reports to be presented to management. Advice and support employer and labour representatives as per relevant negotiations mandate. Facilitate the implementation of Collective Agreements as per recommendations provided by Collective Bargaining structures. Public Service Collective Bargaining Council (PSCBC). Education Labour Relations Council (ELRC). General Public Service Sector Bargaining Council (GPSSBC). Coordinating Chamber of the PSCBS Gauteng Province (CCPGP). Research on efficacy on concluded Collective Agreements and suggest areas of review. Conduct research of negotiation agreements that will ensure equitable conditions of service and remuneration for employees. Provide labour relations support to district offices and employees. Facilitate the review of Collective Agreements to maintain labour peace. Implementation of appropriate corrective measures by management in relation to Collective Bargaining resolution. Compile reports and submissions on audit findings relating to the correct interpretation and implementation of Collective Agreements to the HoD. Mediation of disputes and conflicts relating to organized labour formations and affiliation with the employer. Coordinate the meeting of the employer (GDE) in facilitation of mediation with organized labour. Compile analysis and outcomes reports on organized labour disputes and resolutions. Compile records of departmental mediation resolutions in maintaining labour peace. Collate information for the drafting of submissions to the MEC for mandates on mutual interest matters that are subject of the negotiations at the Public Service Collective Bargaining Council (PSCBC) Participate in the development of Collective Bargaining Policies, Procedures and Guidelines. Participate in the development of the departmental Labour Relations Act policy, procedures and guidelines. Provide input on provincial Collective Bargaining and Labour relations Act policies and procedures. Conduct workshops/ presentations as part of implementation of Collective Bargaining outcomes. Monitor and evaluate compliance with collective agreements, policies, relevant legislation frameworks and reporting requirements. Participate in relevant Sectorial Chambers Chambers/ Stakeholder Engagements Sessions. Coordinate meetings on behalf of the employer in the national Education Labour Relations Council (ELRC) bargaining chambers. Coordinate meetings on behalf of the directorate in the Provincial Educators Labour Relation Council (PELRC), (GPSSBC) bargaining chambers. Coordinate meetings on behalf of the directorate in the Public Service Collective Bargaining Council (PSCBC) bargaining chambers. Supervision and development of staff.
 
ENQUIRIES : Ms. Ayanda Ngobeni Tel No: (011) 843 6512
 
 
 

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ASSISTANT DIRECTOR: POLICY & PROCEDURE ON INCAPACITY LEAVE FOR ILL HEALTH RETIREMENT REF NO: HO2022/10/14
Directorate: HRTS
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree (NQF Level 6/7) in HR Management / Public Administration or three-year related qualification plus a minimum of 3 years relevant working experience as a Chief Personnel Officer within human resource environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Finance Management Act. Treasury Regulations, Public Service Act and Regulations. BAS, PERSAL and SAP/ Public Procurement procedures and financial related policies. Good communication skills, customer services, computer Literacy, conflict and problem-solving skills, Ability to work independently, under pressure and long hours when needed and Excellent Communication Skills. A valid driver’s license.
 
DUTIES : Ensure the implementation of PILIR transaction on PERSAL and Database. Oversee the PILIR administration processes and liaise with Regional HR transversal regarding the management of PILIR documents and workflow. Provide assistance and advice to management, Regions and staff members regarding PILIR issues. Compiling of submissions for deviations. Provide reports and statistics. Ensuring that the PILIR database link is up to date. Ensure current and up to date records on PILIR. Ensuring compliance regarding the Policy and procedure on incapacity leave and ill health Retirement. Interpret and explain the PILIR policies and procedures to the departmental personnel. Quality Assure and ensure timeous submission and retrieval of application to and from the Health Risk Manager. Respond to any PILIR queries or concerns relating to individual cases, MEC queries, Audit query, in a timely, friendly and efficient manner in accordance with Departmental standards. Provide advisory support, promote, monitor, and ensure compliance on Policy and Procedure on Incapacity leave and Ill-health Retirement. Participate in the collation of the transversal HR needs from the circuits/client and respond thereto. Conduct client satisfaction surveys for PILIR matters. Guide and advice personnel on Transversal Human Resource Services. Supply PILIR audit sample request. Respond to the internal and external audit management letters. Participate in the development and implementation of compliance intervention plans to address findings. Ensure effective, efficient supervision of staff and management of resources. Ensure, guide, train and advise staff on Transversal Human Resource Services to enhance the correct implementation of Leave policies and practices. Compile and submit the work plan, performance development plans, job descriptions and performance agreements of staff.
 
ENQUIRIES : Mr. Enos Netshithuthuni Tel No: (011) 843 6865
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: EDUCATION MANAGEMENT INFORMATION SYSTEMS REF NO: HO2022/10/15
Directorate: Education Planning and Information
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) in Information Technology/ Computer Science/ Information Systems or a three-year related qualification plus a minimum of 3 years’ experience in the Education Management Information environment at a supervisory level and or at a post equivalent to salary level 8/7. Extensive knowledge in data management Knowledge of Public Service Act and Regulations, Employment of Educator’s Act. Knowledge of PFMA, SASA. Knowledge of Gazette 31337 as amended. Knowledge of relevant Labour Relations Act. Knowledge of relevant legislation pertaining to Exams and Assessments Processes. Computer literacy. Communication Skills. Analytical skills and Planning and Analytical skills. A valid driver’s license is essential.
 
DUTIES : Collate, consolidate, verify, and maintain educational data information systems for planning and forecasting purpose. Maintain, upload and ensure quality of information on LURITS, SA-SAMS, and any other third-party systems. Monitor LURITS uploads by retrieving and distributing feedback files. Design, develop and distribute data quality assurance tools to extract and validate SA-SAMS databases from schools. Analyze and review SA-SAMS database submissions regularly to determine if any are anomalies entries. Monitor the functionality and performance of provincial databases in the warehouse. Assist with drawing up of verification reports. Provide update on the support infrastructure to enable any enhancements. Analyze, update, present and compile reports for the consumption of all relevant stakeholders. Extract and analyze data from warehouse. Regularly update databases with supporting data to refresh interface with latest available information. Create, optimize, and execute data extraction queries on the SA-SAMS warehouse. Clean extracted data on the Head Count database. Design queries to validate and clean data on provincial database. Device and execute ad-hoc queries based on management requests. Provide assistant to EMIS team and directorate on technical tasks. Monitor and maintain provision of a geographical information systems (GIS) in the department. Produce Indicative and Final Resource Targeting Table (RTT). Arrange schools according to poverty indexes. Provide the development, alignment, and implementation of GDE policies, procedure, and guidelines. Provide the implementation of education planning and information provincial and departmental framework. Provide the implementation of GDE policies and guidelines according to the agreed norms and standard. Report on any discrepancies with regards to GDE compliance to all relevant stakeholders. Assist in the review and amend policies as and when required based on the inputs by the stakeholders. Ensure policy compliance to legislation and reporting standards. Provide physical and human resources utilisation of the directorate. Supervise human resource. Ensure the implementation and maintenance of risk management and mitigate risks threatening the attainment of objectives and the optimization of opportunities that would enhance directorate’s performance.
 
ENQUIRIES : Ms. Zoleka Khumalo Tel No: (011) 355 1000.
 
 
 
 
 
 
ASSISTANT DIRECTOR: CONDITIONS OF SERVICE REF NO: JS2022/10/16
Sub-Directorate: THRS
SALARY : R382 245 per annum
CENTRE : Johannesburg South District
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Human Resource Management or three-year related qualification majoring in HR/ Personnel Management plus a minimum of 3 years relevant working experience in human resource management/administration at a supervisory level and or at a post equivalent to salary level 8/7. Experience in structuring of packages for the SMS / MMS members will be an added advantage. Knowledge of SMS / MMS policies and prescripts. Knowledge and understanding of current education and public service legislations, regulations and policies. Excellent communication (verbal and written) and interpersonal skills. Computer literacy in MS Excel and the ability to be expert level on Microsoft Word usage, MS Access and MS Office and Presentation. PERSAL reporting experience, Ability to be able to solve complex salary related matters and the skill to perform manual salary related calculations will be an advantage. Demonstrative ability to use human resource information systems for planning, monitoring and reporting. Ability to work under pressure, use of PERSAL and provide expert advisory support to business. A valid South African driver's license.
 
DUTIES : Ensure the provision of all personnel administrative aspects on conditions of service. Maintain policies and ensure compliance with the relevant regulatory framework. Advise line managers and employees on conditions of service, staffing practices and remuneration. Ensure conditions of services processes and standard operating procedures are effective and efficient. Compile reports and assist in the conducting of HR Audits. Ensure the implementation of termination transactions on PERSAL and update records on PERSAL. Advise finance on termination for recovery of assets. GDF (e-Gov) on debt not captured on PERSAL. Submit completed exit questionnaire to notify Performance Management Development on resignation for intervention. Support members of the Senior management services, on all service termination payments and benefits. Advice SMS/MMS members on how to structure packages. Verify that PILIR register is prior to the processing of termination. Train Office/District based employees on the completion of documents and the termination policy for the following resignation, contract expiry, retirement, death, ill Health retirement, early retirement, severance package, exit interviews. Quality assures the correct capturing of termination on PERSAL against outcome. Participate in the development of all departmental Human Resource Transaction policies, strategies, procedures and ensure the implementation and adherence by Departmental personnel thereof. Participate in the development of HR Procedure manuals and Facilitate HR administration activities or processes. Provide a Human Resource advisory on conditions of services to all departmental personnel. Ensure effective, efficient supervision of staff and management of resources. Ensure human resources in the unit and maintain discipline and the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions.
 
ENQUIRIES : Ms. Lola Malimagovha Tel No: (011) 247 5947
 
 
 
 
 
 
ASSISTANT DIRECTOR: FINANCE AND PROCUREMENT REF NO: GN2022/10/17
Sub-Directorate: Finance and Administration
SALARY : R382 245 per annum
CENTRE : Gauteng North District
 
REQUIREMENTS An appropriate three-year National Diploma/Degree in Public Management / Finance/ Supply Chain Management/ Economics/ Business / Purchasing/Logistics or three-year related qualification plus minimum of 3 years’ experience in SCM at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge and experience of SAP, BAS, PFMA, Treasury Regulations, provisioning procedures and other legislative frameworks applicable to the Public Sector will be a strong recommendation. Leadership, management, conflict resolution and good communication skills (written & verbal). Must have computer literacy and the ability to work under pressure. A valid driver’s license.
 
DUTIES : Implementation of financial policies and procedures. Enquiry office is operating efficiently. Vendor information forms are copied, recorded, and forwarded to GDF for registration. Capturing of GRVs on SRM within 24 hours and payment within 30 days. Follow up on outstanding payments for service providers. Clear web-cycle entries weekly. Efficient operations i.e. collection of payrolls – payslips distributed and returned within 7 working days. Proper record keeping with regards to payroll administration. Liaise with schools and units regarding payroll issues. Distribution of IRP5s. Compare accuracy of payroll with exception report and liaise with THRS with reference to the exception report. Non-compliance letters issued for return of payrolls. Report to HO on completeness of payroll return and exception report. Implementation of petty cash policies and procedures. Cashier’s office operates efficiently, and petty cash is replenished when needed. Monitor and bank revenue as and when needed. Function as team leader by supervising tasks and responsibilities of sub-ordinates. Provide training of staff on procedures and processes. Performance management is done, and poor performance is identified and addressed. Office administration matters. Provide monthly management reports. Attend management meetings.
 
ENQUIRIES : Ms. Matlhodi Moloto Tel No: (012) 846 3641
 
 
 
 
 
 
ASSISTANT DIRECTOR: PROVISIONING AND ADMIN FOR INSTITUTION REF NO: TW2022/10/19
Sub-Directorate: Finance and Administration
SALARY : R382 245 per annum
CENTRE : Tshwane West District
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification in Financial Management/ Accounting/ Public Finance/ Cost and Management Accounting or related three-year qualification plus a minimum of 3 years relevant working experience in the financial management environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Procurement directives (Supply chain management manual). Treasury Regulations, PFMA and SASA. Administration procedures relating to specific working environment, including norms and standards for school funding. Planning and organizing, Computer literacy, Client service, Compilation of Management reports, Interpersonal relations, Problem Solving, to maintain discipline in resolving conflict, Ability to perform ad-hoc task. Knowledge of PMDS process. Ability to communicate with team members. Valid driver’s license.
 
DUTIES : Ensure effective financial management in all schools (POS, LSEN & Subsidized. Independent schools). Implement SASA, Independent Schools Regulations, DBE Circulars (M1, M3, M4) and other relevant finance prescripts and ensure compliance by schools thereof. Ensure that schools possess effective control systems and approved finance policies and guidelines. Ensure effective maintenance of financial records by Institutions and data through utilization of financial management systems and/or other Third-Party Systems. Monitor all funds received and spent by the Institutions (e.g. grants, school fees, donations, fund raising, and any other revenue generated by schools). Coordinate and conduct financial management training and workshop sessions to all respective Institutions. Conduct inspections and advise schools on financial management matters. Ensure submission of financial statements by schools in accordance with regulated timeframes. Coordinate and facilitate the preparation, collection and analysis of reports (i.e. monthly expenditure reports, bank reconciliation statement from schools and relevant internal reports). Provide support to schools with the breakdown of transfer of subsidies and related revenues. Ensure the reconciliation of budget vs payments as per final resource allocation. Coordinate and facilitate the receipt and distribution of Statement of Payments made to schools in relation to subsidies. Implement Circular 45 of 2003, Public Benefit Organizations, and School Fee Exemption in schools. Ensure monitoring of all public schools’ Municipal and Eskom accounts. Coordinate and facilitate the submission of monthly reconciliations for section 21 schools’ municipal payments to Head Office. Ensure intervention on schools’ non-compliance to municipal obligations (e.g. arrangement of payment plan with Municipality). Ensure compliance in terms of asset management process at Public Schools within the District. Ensure compliance at schools with regards to asset management prescripts (i.e. policy, processes, and procedures) of the Department. Coordinate ordering of school furniture (i.e. learner furniture, ICT and other related assets). Ensure effective maintenance of Theft and Loss Register by schools and conducting of stocktaking by schools and provide report thereof. Ensure the effective, efficient and economic utilization of allocated resources. Compile and submit Job Descriptions, Performance Agreements, Assessments, and Performance Development Plan for staff. Supervise the staff.
 
ENQUIRIES : Ms. Priscilla Ravele Tel No: (012) 725 1451
 
 
 

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ASSISTANT DIRECTOR: STAKEHOLDER MANAGEMENT (QLTC) REF NO: HO2022/10/21
Directorate: Internal Corporate Communication
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree (NQF Level 6/7) qualification in Communication or three- year related qualification plus minimum 3 years’ experience in Stakeholder Management or Communication Environment Social dynamics of Communities production at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Relevant Education Acts and Policies, Public Service Act and Regulations, Public Finance Management Act, Public procurement procedures and financial related policies. Computer literacy, good verbal and written communication, Planning and organisation, Good inter-personal relations and Supervisory skills. A valid driver’s license.
 
DUTIES : Coordinate and mobilize stakeholder’s participation in support of the Quality learning and Teaching Campaign. Building a network of QLTC communities and maintain Provincial database of QLTC partners, schools and supporters. Work with Stakeholders (FQE, NGOs, QLTC, etc.) and GDE staff to form reference teams and agreements (e.g. MoU, SLAs, etc.) Assist teams with briefs for programmes and implementation and evaluation. Establish district steering committees in setting up functional and all-inclusive Quality Learning and Training Campaign. Maintain internal and external stakeholder relationships. Establish and maintain buy-in and support from all relevant stakeholders. Set out the monitoring and evaluation framework and procedures for programme evaluation with stakeholders. Participate in the development of all stakeholder procedures manuals and implementation thereof. Provide inputs in the development of the Departmental draft Procedure Manuals and best practices on stakeholder management. Facilitate the involvement of statutory bodies in policy engagements. Provide administration support and advice to the relevant key stakeholders. Coordinate stakeholder meetings and Forums. Compile and submit written report. General supervision of employees. Allocate duties and perform quality control on the work delivered by subordinates. Manage performance, conduct and discipline of supervisees. Compile weekly, monthly and quarterly reports on the unit’s activities.
 
ENQUIRIES : Ms. Brenda Mabaso Tel No. 011 355 0201
 
 
 
 
 
 
ASSISTANT DIRECTOR: ESTABLISHMENT CONTROL AND SYSTEM REF NO: HO2022/10/22
Directorate: HRTS
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Human Resource Management/ Public Management or three-year related qualification plus a minimum of 3 years relevant working experience in HR transactional support environment post with Project Management at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of the relevant Acts, prescripts, regulations, practice notes, Procedures pertaining to Public Administration, Finance, Labour relations, human resource administration, HR provisioning, applied personnel research, Asset Management and Human Resource Management. Sound knowledge on the operation and computer literacy MS Office software i.e. Word, Excel and Presentation, SAP System and PERSAL. Good Communication Skills, Self-disciplined and able to work under pressure with minimum supervision, Project Management, Conflict and Problem Solving, Ability to work independently. A valid driver’s license.
 
DUTIES : Ensure the Creation and Implementation of (ESS) Employment Self Service (SAP) systems user profiles. Compile monthly /quarterly ESS reports. Ensure registration of new users with allocated ESS (SAP) functions. Report system problems for end-users to ESS (Employee Self Service) SAP System Administrator i.e. e-Gov. Ensure the implementation of the approved post and staff Establishment on PERSAL and SAP systems. Ensure the implementation of the Organisation Structure from PERSAL to SAP, also ensure that matches the approved Blueprint Organisation structure. Provide monthly Leave and exceptions reports for the purpose of corrections to stakeholders (District Offices). Monitor and analyse PERSAL reports of and provide input to COE matters. Provide Human Resource report on GDE Annual report. Provide HEDCOM Reports for Basic Department of Education. Ensure the supply of audit sample requests. Provide and analyse compensation of employee’s statistical reports to Finance. Provide and analyse PERSAL information to ensure PERSAL data integrity. Ensure the implementation of THRS related projects. Maintenance of the Conditions of Service transactions. Facilitate the collation of the transversal HR needs from the client and respond thereto. In consultation with all stakeholders, develop HR strategies and HR procedure manuals to meet Departmental needs. Respond to the internal and external audit management letter. Provide advisory support and monitor compliance on Projects requirements. Managing Leave compliance database and THRS Databases. Ensure effective, efficient supervision of staff. Compile the work plan, performance development plans, job descriptions and performance agreements of staff and ensure that they are assessed in line with the PMDS policy.
 
ENQUIRIES : Mr. Vincent Poopa Tel No. 011 843 6842
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: EXAMINATION FINANCIAL ADMINISTRATION REF NO: HO2022/10/23
Directorate: Examination Financial Administration
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate three-year National Diploma/Degree qualification (NQF Level 6/7) in Accounting/Finance/Public Finance/Financial Management/Management Accounting/ or three-year related qualification plus a minimum of 3 years relevant working experience in finance environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of National Treasury Regulation, Public Finance Management Act, Public Service Act and Regulation, Public Service Regulation, SCM prescripts, Batho Pele Principle and Audit processes. Good verbal and written communication skills, financial management skills, Communication skills, Report writing skills, Supervisory skills, Computer literacy, Planning and organization skills, Resolving conflict, Interpersonal skills. A valid driver’s license.
 
DUTIES : Coordinate and facilitate budget preparations within the Chief Directorate. Provide advice and support branches during the coordination and facilitation of original budget, adjustment budget, rollovers, and year end virements. Consolidate budget inputs for the chief Directorate. Reprioritise budget allocations, analyse BAS reports and identify budget pressures and budget savings. Compile cash flow projections and allocate annual budget. Monitor spending patterns of the Chief Directorate and Develop financial reports. Compile and present monthly, quarterly, and annual expenditure reports. Provide inputs on drafting and maintenance of budget management policies, circulars. etc. Provide financial matters including payment of examiners, markers and other service providers. Monitor and facilitate payment process of officials rendering services related to exam process and staff performing overtime and exam assistance. Ensure claims are verified, approved, and captured. Ensure proper financial record keeping. Follow-up and ensure officials and service providers are paid within 30 days. Participate in coordinating audit function conducted by internal and or external structures. Provide inputs on audit queries directed to the finance and admin office. Consolidate action plan on audit findings for the Chief Directorate. Management of Resources. Guide, train and advice staff on all financial administration services to enhance the correct implementation of policies and practices. Compile and submit the work plan, performance developments plan, job description and performance agreements of staff. Identify and report on any financial risks arising and provide mitigation plans.
 
ENQUIRIES : Ms. Nomangisi Dlamini Tel No. 010 601 8046
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: SALARIES AND BOOKKEEPING REF NO: HO2022/10/24
Directorate: Financial Statements, Salaries and Bookkeeping
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Financial Management/Financial Accounting/Accounting/Management Accounting or 3-year related qualification plus a minimum of three years’ experience in the finance management environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Service Act, Public Service Regulations, Labour Relations Acts, Skills Development Act, Basic Conditions of Employment Act, Employment Equity Act, Public Finance Management Act, Treasury Regulations, Batho Pele Principles and relevant legislation. Good verbal and written communication, Computer literacy, Change Management, Problem solving, Presentation, Innovation and creativity, People management, Policy development and research skills, Facilitation and Computer literacy. A Valid driver’s license.
 
DUTIES : Ensure the provision of payroll support services. Ensure that all payroll certificates of the Department are returned to the Directorate Financial Statements, Salaries, and Bookkeeping within the stipulated timeframe. Provide quality assurance on the accuracy of the payroll exception reports and monitor implementation thereof by the Transversal Human Resources unit. Compile payroll control reports. Ensure that disclosure notes of employee benefit schedule, i.e., leave entitlement, capped leave, service bonus, and performance bonuses as well as key management personnel are correct, complete, and accurate. Monitor interdepartmental accounts receivables/payables as well as travel and subsistence claims are in accordance with the PFMA and National Treasury Regulations. Ensure that suspense accounts files are verified to identify reasons for deviations and ensure that all exceptions are cleared before month / year end closure and ensure that any other suspense accounts are cleared within 30 days. Perform age analysis per suspense account against the Trial Balance. Ensure the provision of training and conduct awareness campaigns for internal and external stakeholder on payroll and tax matters. Provide salary administration and bookkeeping support services. Facilitate the certification of payroll certificates both manually and electronically to ensure compliance with internal control processes. Process electronic banking transactions. Ensure that telephone, cellphone lines and GG vehicles expenditure is correctly allocated according to cost structure. Supervision of Staff. Develop an operational plan for the sub-directorate and ensure that it’s aligned to business objectives, goals, and approved budgets. Conduct performance assessments for subordinate personnel. Identify the need for training and development of staff. Write letters, submissions, and other forms of communications. Monitor attendance register and leave records. Ensure staff is kept abreast of all new prescripts and policies.
 
ENQUIRIES : Mr. Nhlamulo Manganye Tel No: (011) 355 0061
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: FINANCIAL STATEMENT AND REPORTING REF NO: HO2022/10/25
Directorate: Financial Statements, Salaries and Bookkeeping
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Financial Management/Financial Accounting/Accounting/Management Accounting or 3-year related qualification plus a minimum of three years’ experience in the finance management environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Service Act, Public Service Regulations, Labour Relations Acts, Skills Development Act, Basic Conditions of Employment Act, Employment Equity Act, Public Finance Management Act, Treasury Regulations, Batho Pele Principles and relevant legislation. Good verbal and written communication, Computer literacy, Change Management, Problem solving, Presentation, Innovation and creativity, People management, Policy development and research skills, Facilitation and Computer literacy. A Valid driver’s license.
 
DUTIES : Ensure that correct financial specimen templates are used for the preparations of monthly/quarterly and annual financial statements as published by the Office of the Accountant General. Obtain budget tables from Financial Budgeting and Planning to ensure that the Appropriation Statement is correctly updated. Budget adjustment/shifts and virement are correctly updated in the Appropriation Statement and the Exchequer Report. Ensure that monthly, quarterly, and annual financial statements are prepared in accordance with the Modified Cash Standards as well as other prescripts and regulations. Identify misallocations and advise responsible units during the month to correct those misallocations. Ensure compliance and implementation of the new financial requirements as published by the Office of the Accountant General. Manage cash flow/cash allocation process. Review and recommend the process of funds requisitions. Assist Auditor General in executing its audit. During the audit process, attend to all audit findings and adjust where necessary. Provide AGSA with all the required information. Attend meetings of the Auditor General. Supervision of Staff. Ensure that staff are assessed in line with the performance management policy. Develop an operational plan for the sub-directorate and ensure that it’s aligned to business objectives, goals, and the approved budgets. Conduct performance assessments for subordinate personnel. Support and monitor subordinate’s performance.
 
ENQUIRIES : Mr. Nhlamulo Manganye Tel No: (011) 355 0061
 
 
 

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ASSISTANT DIRECTOR: SECRETARIAT SUPPORT SERVICES REF NO: HO2022/10/26
Directorate: Office of the HOD
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate 3-year National Diploma/Degree (NQF Level 6/7) qualification in Public Administration/ Public Management or 3-year related qualification plus a minimum of three years’ experience within the secretariat or Administrative Support environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of Public Service Act, Public Service Regulations, Labour Relations Acts, Skills Development Act, Basic Conditions of Employment Act, Employment Equity Act, Public Finance Management Act, Treasury Regulations, Batho Pele Principles, White Paper of Transforming Public Services. Good verbal and written communication, Computer literacy, Change Management, Good inter-personal relations, Problem solving, Presentation, Innovation and creativity, People management, Policy development and research skills, Facilitation, Minute taking. A Valid driver’s license.
 
DUTIES : Provide executive secretariat services for meeting initiated by the office of the Head of the Department. Provide secretariat support services in meetings as per the HOD’s request. Arrange logistics for internal and external meetings i.e. boardroom, data projector, laptops, tea and lunch etc. Compile agendas for formal decision-making structures in consultation with relevant role players and distribute agendas within required time frame. Participate in the facilitation of processes to ensure that all reports and resolutions emanating from management meetings and forums are implemented and provide regular feedback to the Head of Department. Coordinate the implementation of the administrative systems and procedures within the Office of the Head of the Department. Implement an effective and efficient follow up system for the implementation of recommendation and resolution emanating from meeting. Provide Support in the development and maintenance of a decision tracking system for the unit in terms of departmental filing system prescripts. Provide administrative support to the Head of the Department’s Office. Provide front desk support and responding to the telephone quires within the department and from the public. Create and organising filling in the Head of the Department’s Office, documents or files are saved electronically and reliable records of hardcopies are kept. Compile and maintain a database of contact details of relevant stakeholders.
 
ENQUIRIES : Ms. Lerato Machaka Tel No: 011 843 6532
 
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: HUMAN RESOURCE PROVISIONING REF NO: HO2022/10/27
Directorate: Recruitment and Selection
SALARY : R382 254 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate recognized three-year National Diploma/Degree (NQF Level6/7) in Human Resource Management or three-year related qualification majoring in HR/Personnel Management plus a minimum of 3 years relevant working experience in the HR working environment at a supervisory level and or at a post equivalent to salary level 8/7). Knowledge of Public Service Act and Regulations. Knowledge of Basic Conditions of Employment Act. Knowledge of applicable resolutions. National and provincial policy frameworks. Basic Knowledge of PERSAL. PFMA. Computer literacy. Good verbal and written communication skills. Report writing. Strong leadership skills and qualities. Listening skills. Conflict management. Negotiation skills. Time Management. Project management and Project leader skills. Good inter-personal relations skills. Problem solving skills. Presentation skills. Self-disciplined and able to work under pressure with minimum supervision. Valid driver’s license is essential.
 
DUTIES : Assist in the development and implementation of the GDE recruitment, selection, retention and placement strategies and ensure the implementation thereof. Participate in the identification and solving of gaps and challenges in existing recruitment, selection, and retention and placement strategies. Circulate and clarify recruitment strategies to relevant stakeholders. Participate in the development of HR policies based on gaps identified in the District. Coordinate the administration of all response handling, recruitment, selection, appointments, movements, transfers, placement, absorption and retention of staff. Ensure that an up-to-date response handling database is maintained. Coordinate effective receipt, sifting, capture, distribution, storage and disposal of applications. Coordinate the advertisement of departmental vacancies, transfers and absorption. Verify qualifications for suitable candidates. Coordinate the monitoring, evaluation and reporting of recruitment, selection, retention and placement outputs. Collate reports from Cluster Heads and Branches, partake in advising line management on matters related to response handling, recruitment, selection, appointments, movements, placement and retention of staff. Partake in provision of advisory services to shortlisting and interview panels. Partake in guiding and advising personnel on human resource provisioning matters in order to enhance the correct implementation of personnel administration practices and policies. Partake in the compilation of reports and memos on Human Resource Provisioning issues and provide inputs in recommendations where necessary. Coordinate compliance, background and reference checks. Manage Resources (Human, Capital and Physical). Ensure that job descriptions are in place for all staff members. Coordinate the signing of job descriptions and performance agreements for subordinates. Conduct performance reviews and submit to the Performance Management and Development unit timeously. Assist Deputy Director, Human Resource Provisioning in compiling monthly, quarterly and annual report.
 
ENQUIRIES : Ms Tlaleng Ngubeni Tel No. 011 843 6544
 
 
 
 
 
 
 
 
ASSISTANT DIRECTOR: FINANCE MANAGEMENT REF NO: TW2022/10/28
Sub-Directorate: Finance and Administration
SALARY : R382 245 per annum
CENTRE : Tshwane West District
 
REQUIREMENTS : An appropriate recognized three-year National Diploma/Degree (NQF Level6/7) in Financial Management/ Accounting/Public Finance/ Cost and Management or related three-year qualification majoring in Accounting/Finance plus a minimum of 3 years relevant working experience in the financial management environment at a supervisory level and or at a post equivalent to salary level 8/7. Knowledge of PFMA, preferential procurement policy framework, Treasury Regulations, public sector procurement and Supply Chain Management. Knowledge of BAS (Basic Accounting System) & PERSAL. Excellent communication skills. Computer literacy in Excel, Access, Word and PowerPoint. Valid Driver’s License.
 
DUTIES : Provide financial administration and procurement administration to the District office and schools. Maintain all the accounting records of the district. Assist with clearing of accounts. Assist in the preparation and administration of district budget allocation process. Budget forecasting and reporting. Prepare weekly Cash flow inputs (funds requisitioning). Prepare monthly and quarterly reports for the district. Assist in with the audit process and clearing of all audit queries. Report in writing any unauthorized, irregular or fruitless and wasteful expenditure. Implement and maintain asset management policies of the department. Co-ordination of Risk management processes. Ensure compliance with PFMA and Treasury Regulations and Accounting principles and Departmental policies, Financial Delegations and also through applicable compliance certificates.
 
ENQUIRIES : Ms Priscilla Ravele Tel No. 012 725 1451
 
 
 
 
 
 
ASSISTANT DIRECTOR: KNOWLEDGE MANAGEMENT REF NO: HO2022/10/29 (X2 POSTS)
Directorate: Education Research and Knowledge Management
SALARY : R382 254 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate three-year National Diploma/ Degree in Knowledge Management/ Information Management/ Library and Information Science or three-year related qualification majoring in Knowledge Management plus a minimum of 3 years relevant working experience in implementing Knowledge Management Programmes/Practices environment at a supervisory level and or at a post equivalent to salary level 8/7. Experience in the use of information/knowledge management tools designed to help decision makers, interpretation of knowledge management frameworks and strategies, information dissemination and stakeholder engagement will be an added advantage. Knowledge of education legislation and other government legislation guiding information security. Strong practical knowledge and experience of knowledge management systems. Skills required; Excellent research skills; Good Excel Skills; Good presentation and communication skills i.e. both verbally and written; editing skills, Ability to work in a team; Knowledge Management software, Data Analytics (Big data, Machine Learning, Artificial Intelligence, Business Intelligence) will serve as an advantage. Technical knowledge of products in the market used for Knowledge Management. Understanding and knowledge of Batho Pele Principles, Public Service Act, Public Service Regulations, Understanding and Knowledge of the National Archives Act No.43 of 1996, Minimum Information Security Standards (MISS), Electronic Communication Act, Promotion of Access to Information Act, Legal Deposit Act, Copyright Act, Public Finance Management Act (PFMA). A valid driver‘s license.
 
DUTIES : Co-ordinate the provision of Knowledge Management (KM) requirements and designs, Co-ordinate the generating, capturing, sharing and dissemination of knowledge, Analyse and transfer knowledge to organizational components and coordination of external awards. Collect, store and share knowledge to the benefit of both department and information users, Review and update KM protocols, strategy and guidelines, Participate in the development and implementation for the KM system including the operational aspects thereof, Work closely with IT systems management and staff during the development of and implementation of the KM systems to ensure that customer needs are identified and addressed, Solicit departmental project information and other knowledge artefacts from the different departmental business units, Organize and share knowledge assets via the departmental knowledge hub, Help to implement knowledge-sharing activities aligned with the strategic priorities of the department, Gather lessons learned for reporting purposes, Publish content to the knowledge on the knowledge hub including the development of metadata, proofreading and branding. Edit documents and or departmental knowledge assets for language, consistency, logic flow, rewrite and shorten text when required.
 
ENQUIRIES : Ms Faith Tshabalala Tel No. 011 355 0488
 
 
 
 
 
 
ASSISTANT DIRECTOR: HR MONITORING, POLICY AND PLANNING REF NO: HO2022/10/30
Directorate: Organisational Development
SALARY : R382 245 per annum
CENTRE : Head Office, Johannesburg
 
REQUIREMENTS : An appropriate three-year National Diploma/ Degree in Human Resource Management or three-year related qualification plus a minimum of 3 years relevant working experience in Human Resource Monitoring, Policy and Planning environment at a supervisory level and or at a post equivalent to salary level 8/7. Sound knowledge of the various legislative and regulatory frameworks governing human resource field. A valid driver’s license is essential. Knowledge of Public Service Act and Regulations, Knowledge of Basic Conditions of Employment Act. Knowledge of Employment of Educator’s act. Knowledge of PAM document. Knowledge of applicable prescripts (DPSA Circulars and Directives), Resolutions and White Papers. National and Provincial Policy Frameworks. Language skills and the ability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette Skills. High level of reliability. Written communication skills. Ability to act with tact and discretion. Planning and Coordination Skills. Analytical thinking and Problem Solving. Seasoned Communication Skills, Leadership Skills, Facilitation and Presentation Skills. Project Management Skills. Policy Development and research skills. Ability to apply concepts without requiring supervision, able to provide technical guidance when required. Good computer literacy (MS Word, MS Excel and MS PowerPoint).
 
DUTIES : Develop and monitor the implementation of human resource planning strategies and processes. Coordinate and facilitate the development of Human Resource Policies within the Department. Align HR Policies with legislative frameworks and relevant prescripts. Ensure identification of areas in the HR Policies for review. Conduct information sharing sessions with stakeholders on HR Policies. Ensure provision of advice on policy matters to the relevant HR components. Present HR policies to relevant stakeholders. Provide advisory support on HR Policy matters to relevant internal stakeholders. Prepare submissions, letters and internal memorandums relating to HR Policies for management consideration and approval. Develop and manage the HR Delegations of Authority and Operational delegations. Coordinate and facilitate the development of Human Resource Delegations within the Department. Ensure alignment of HR delegations of Authority with legislative frameworks. Ensure identification of areas for review on the HR Delegations of Authority. Ensure provision of advice on delegations of Authority matters to the management. Manage and monitor the implementation of HR Delegation decision Register. Monitor and analyse HR performance against HR standards, HR strategies and objectives. Compile exit interviews analysis to inform the HR Planning process. Ensure the effective, efficient and economic utilisation of allocated resources.
 
ENQUIRIES : Mr. Vukile Gashe Tel No. 011 843 6605
 
 
 
 
 
 
 
PERSONAL ASSISTANTS (X5 POSTS)
SALARY : R261 372 per annum
CENTRE : Head Office: Johannesburg
Chief Directorate: School Technology Support Services Ref No: HO2022/10/31
Chief Directorate: Monitoring and Quality Assurance Ref No: HO2022/10/32
Chief Directorate: Strategic HR Management Ref No: HO2022/10/33
Chief Directorate: DOM (Sedibeng and Westrand Region) Ref No: HO2022/10/34
Director: Monitoring and Evaluation Ref No: HO2022/10/35
 
EQUIREMENTS : Secretarial Diploma or equivalent qualification plus 3-5 years’ experience in rendering secretarial/administrative support service. Knowledge of procurement policy and processes. Good interpersonal and organizational skills. Good communication skills (written and verbal). Advanced Computer literacy packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability to work in a team and independently. Willingness to occasionally work after hours when needed.
 
DUTIES : Overall management of the office administration functions Provide a secretarial/receptionist support service to the Senior Manager. Compile realistic schedules of appointments. Provide administrative support services in the Office of the Senior Manager. Provide support to senior manager regarding meetings. Record minutes and communicates to relevant role-players. Coordinate logistical arrangements for meetings when required. Support the manager with the administration of the Office Budget. Collect and coordinate all the documents that relate to the Director/Chief Director’s budget. Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager. Remain abreast with the procedures and processes that apply in the office of the Director/ Chief Director.
 
ENQUIRIES : Ms. Mahlodi Ragolane Tel No: (011) 843 6858